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Allsports Sports Club - Information System Structure

   

Added on  2020-03-02

8 Pages2056 Words173 Views
Table of Contents1.Introduction.......................................................................................................................................22. Approach to Systems Development..................................................................................................22.1 Current System............................................................................................................................22.2 Proposed system.........................................................................................................................23. Systems Requirements......................................................................................................................33.1 Member engagement and management.....................................................................................33.2 Functional requirements.............................................................................................................33.3 Non-functional requirements......................................................................................................44. Project Cost Benefit Analysis.............................................................................................................45. Project Schedule................................................................................................................................56. System Information Requirement Investigation Techniques.............................................................77. Reflections and Conclusions..............................................................................................................8References.............................................................................................................................................8Page 1

1.IntroductionAllsports Sports Club organises sports and games for its members. Everyday membersengage in various sporting events and record their activities. In order to inform andinspire the members, the club publishes a newsletter, ‘The Sport Report’, with ten articleswritten and edited by the members. The president of the club coordinates theproduction of the newsletter. For enhancing the publication of the newsletter and improve its quality, a computerisedsystem is proposed. This report provides information regarding the current operationalproblems of the club, Information system structure description about the proposedscheme, its cost-benefit analysis, project resource management and work schedules. Thenew system is intended to improve managing the member profile and the newsletterproduction. 2. Approach to Systems Development 2.1 Current System Because the newsletter has to be published weekly, there is tremendous pressure on thepresident to release the newsletter on time. At present, the president has to collect ten articlesfrom the members regarding the sporting events in the previous week (covering Monday toSunday), obtain five advertisements, and allocate the editorial job. Though this activity seem tobe simple and elementary, it is critical for the business; the newsletter must be released everyWednesday. Off late, there are delays in the publication of the Sport Report. Some of the reasonsfor the inefficiency are lack of tracking of the sports events, article collection and management ofthe editorial activities. The club is using word processors and spreadsheets which are outdated and ineffective inhandling the present volume of members. Also, identifying members who have contributed thearticles and acted as editors is difficult. The pressure of managing the costs and arranging theadvertisements are also adding to the problem. 2.2 Proposed systemThe new automated software is expected to be an effective membership management andcommunication platform for the members. It is intended to organise daily sports events, improvecommunication and empower members to connect, communicate and collaborate the clubactivities. The proposed system will have membership management, event tracking, onlinecommunication platform, and a publication management system. The project is planning to use agile software development tools to reduce the risks of developingquick programs. Iteration is critical in agile approach and each iteration is for improving thesystem. Interaction with all stakeholders is critical in using agile methodology and, practicality andquick benefits are the criteria for evaluating software (Desharnais, Kocaturk,. and Abran 2011).Page 2

3. Systems RequirementsApart from hardware installations required for the proposed information system, the following are the software specifications. The proposed system will have the following requirements3.1 Member engagement and management Registration: Completing member registration process Login: Every member can login with username and password Sports list: the sports activities carried out in the clubEvent tracking: the practice of recording the sporting activities of a member Sports gallery: a member and an administrator can update about the events, outcome of sports activities, upload photos and videos of events, etc. Newsletter management: Members can voluntarily post their article online for review and the editor can track the progress of the article and advertisement collections. The editor alsocan coordinate the design and production of the newsletter management.3.2 Functional requirements This section is based on the requirements uncovered in the system analysis and is organized and integrated to enhance the system and production of each requirement can be tracked using the project management tools. The functional requirements of the project include the following. Member registration (complete name, address and contact details of the members)Authentication (issue of user name and password to the members)Accessibility administration (depending on the roles of the members provide rights to access the information)Interface to record sporting participation and results (type of sport, duration of activity, results of the games, photo, videos and other description of the sport events)Interface to post, edit and publish the newsletter articlesInterface to post advertisement detailsDeadline notification (an automatic system to notify the deadline and expedite the member responses)Access to archives (facility to search, review and print the published newsletter)Page 3

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