Sports Club Information System Project Plan

This assignment presents a detailed project plan for the development of Allsports Sports Club Information System (ASCIS). The plan encompasses various modules such as registration, database management, newsletter distribution, advertisement handling, and reporting. A waterfall development methodology is chosen due to its simplicity and suitability for projects with stable requirements. The plan also includes stakeholder identification, investigation techniques, a Gantt chart visualization, and reflections on the development process.

Table of Contents
1. Introduction.......................................................................................................................................1
2. Approach to Systems Development..................................................................................................2
2.1 Existing System of Allsports Club...............................................................................................2
2.2 Selected Approach for New System development.......................................................................2
3. Systems Requirements......................................................................................................................3
3.1Functional Requirements..............................................................................................................3
3.2 Non Functional Requirements.....................................................................................................3
4. Project Cost Benefit Analysis.............................................................................................................5
5. Project Schedule................................................................................................................................6
6. System Information Requirement Investigation Techniques.............................................................8
6.1 Stakeholders................................................................................................................................8
6.2 Investigation techniques..............................................................................................................8
7. Reflections and Conclusions............................................................................................................10
8. References.......................................................................................................................................10
1. Introduction
The key objective of this project is to come up with a plan for developing Allsports Sports
Club Information System (ASCIS) for a Sports Club which currently has most of its operations
done manually. Such as creation and distribution of it monthly newsletters. With manual
systems, the company has certain challenges that would be overcome with ASCIS. The
system would store the date of members, newsletters and advertiser to generate custom
reports as needed to assist managers in taking decisions. A budget of $60,000 has been
allotted to the project at 6% discounted rate.
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2. Approach to Systems Development
2.1 Existing System of Allsports Club
Allsports Club has sports players as members who like specific sports such as cricket, table tennis,
football, athletes or dart. A monthly newsletter is published by the club by taking 10 articles from
members and 5 advertisements from the newsletter sponsors helping the organization sustain itself.
Every month, an editor is chosen from the members to collect and ensure publication of articles. The
company is currently acing certain issues with their systems such as:
 Because of manual operations, the human resource and administrative costs are high in the
company
 Word and Excel applications are used by the president of the club for managing the data of
members, newsletters and advertisers which is cumbersome
 Keeping track of the newsletter data with manual entries is challenging and often causes
delays in deliveries of the newsletters to the club members causing dissatisfaction in them
with newsletter subscription service of the company.
To overcome these difficulties, an ASCIS system is proposed.
2.2 Selected Approach for New System development
Waterfall development methodology has been chosen for the development of ASCIS because
of several reasons such as
 The methodology is simple to understand and adopt for the development
 The methodology is most suitable for projects where the requirements are very clear
and are not going to see any major change during the project execution
 The methodology is fast for development when requirements are very clear from the
beginning which is the case with the current project.
 The method provides a sequential manner of development which is easy to implement and the
sequence of development in this case would be member database, newsletter module,
advertisement module and reporting system.
 The waterfall methodology is very cost effective as it has clear requirements and thus, clears
resource definition at the starting of the project as well as uses the big bang approach to
development.
 The methodology builds a very detailed design which leaves no scope for errors in the
development
3. Systems Requirements
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3.1Functional Requirements
 Registration
The members of the club would be registered by the club presidents
through the use of a registration form provided in the system. The president would
enter the details of the members after they join the club into this system such that
the data connects to the member database and gets stored there.
 Member Database
This database would have the membership details and member contact
details including name, address, contact number, email IS and sports played.
 Newsletters Database
This database would have the newsletter details and article details including
publication date (identifier), published titles, submitted files, advertisement
subjects (identifier) and editor name.
 Advertisers Database
This database would have the information about the ads and advertiser
including ad title, address of ad person, contact name, and contact details.
 Reporting
Business analysis reports would be generated by the system including:
 Members list with the sport
 Published articles lists
 List of ads published
 List of editors
 Club members list of Names
 Club members list of Names and emails
(Satzinger, Jackson& Burd, 2010).
3.2 Non Functional Requirements
ASCIS also has some non-functional requirements such as (Satzinger, Jackson &Burd, 2010):
 Fast data retrieval
 Easy and fast storage
 Easy data updating
 User friendly user interface
 Data Backup functionality
 Accuracy of reports
 System security to prevent unauthorized access
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4. Project Cost Benefit Analysis
The cost benefit analysis of the ASCIS development project is given in this section. The project takes
an initial one time investment of $60,000 and incurs are monthly cost of $1200 for maintenance.
Thus the yearly recurring expenses would be $14,400. The discount rate assumed is 6%. When
calculating investment for the next 5 years at this rate, it is found that the company would invest
$420,000 would get $444,150 as earning in the same time. The net profit or the return on this
investment would be $1456
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Gantt chart
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The table below shows these calculations along with the calculation of the project
breakeven which is achieved in the 4th month after the completion of the third year of
development. With these figures, project appears feasible and profitable.
Table 1: Cost Benefit Analysis
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5. Project Schedule
The project is managed in 5 phases that include initiation, planning, execution, control and
closure.
Initiation: This stage involves feasibility study considering technical, operational, economic, and
environmental aspects of the project. It also involves development of project charter once the
project is found feasible.
Planning: A plan with project scope, budget, schedule, risk management plan, and communication
management plan would be prepared at this stage.
Execution: The project plan would be executed by setting up the development environment and
developing a system design. This design would be reviewed and coding would be done. Following
the coding, databases and reporting systems would be developed and then tested and integrated.
Control: Control would be established through review of implementation considering security
frameworks.
Closure: The final integration of the software would mark its completion and a project sign off will
take place with lessons recorded.
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All Sports Club
Information Systems
(ASCIS)
Phase 1: Initiation
Feasibility Analysis -
Technical Aspect
Operational and
Economical Feasibility
Study
Compilation of Results
Charter Activties
Acceptance of Charter
Milestone One: Project
Charter
Phase 2: Planning &
Analysis
In scope and out of
scope
Analysis and
Management of risks
Schedule Preparation
Budget design
Communication
activties
Team selection and
allocation
Preparation of project
plan
Submission and
acceptance of project
plan
Milestone two: Project
Plan
Phase 3: Execution
Setting up of the
project environments
Designing of the
website
UI Aspects and
Wireframes
Review on design
Source code creation
Setting up and
integration with the
database
Unit testing
Milestone Three:
Development Plan
Phase 4: Project
Control
Implementation of the
system
Protection and
security management
set up
Setting up of network
infrastructure
System and UI testing
Integration of the
system
Milestone Four:
Implementation plan
Phase 5: Project
Closure
Acceptance of
Deliverables
Lessons Learned and
Sign Offs
System
Documentation
Closure Report
Milestone Five:
Closure Report

FIGURE 1: Gantt chart
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6. System Information Requirement Investigation Techniques
6.1 Stakeholders
Stakeholders are those people who are directly or indirectly affected by the project execution or
outcome. When stakeholder requirements are understood, it also makes clear the development
requirement of the project such that it gets acceptance from users and other stakeholder easily after
deployment. The stakeholder of current project include:
Internal Stakeholders:
1. Project Owner (Toni Carlow)
2. Club President (1)
3. Club Staff (1)
External Stakeholders:
1. Club Members
2. Application Developer Contractor
3. IT Consultant
4. Newsletter Advertisers
6.2 Investigation techniques
The requirements of this project were investigated using following techniques (Satzinger,
Jackson & Burd, 2010):
1. Interviewing
2. System Analysis
1. Interviewing: This method is easy to collect data as well as ensures the most accurate
data representation because it allows for a direct integration between the solution
consultant and the application users. The consultant would conduct the interview with
users asking them about their current challenges and the improvements they want to
see in the system. Interviewing is easy, cost effective and reduces doubts with direct
involvement of the potential application users (Satzinger, Jackson& Burd, 2010).
2. System Analysis: A formal requirement and system analysis would be conducted by
the project consultant to understand all the activities that are involved in the company
operations such that the same can be used for identification of challenges and scope
for improvement through automation or digitization. A plan for automation with
identified activities incorporation can be developed based on the results of this
(Valacich, George & Hoffer, 2006).
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7. Reflections and Conclusions
The report was developed to present a plan for Allsports Sports Club Information System (ASCIS)
development for automation and digitization of the key business processes of a sports club. The
system development involved development of various modules including registration, database,
newsletter distribution, advertisement management, and reporting of data. A waterfall development
methodology was chosen for development because it was easy, fast, detailed and most suitable for
development when requirements are not expected to change. A key challenge faced was development
of WBS as activities under development were overlapping.
8. References
Valacich, J, George, J & Hoffer, J 2006, Essentials of systems analysis and design, 3rd edn,
Pearson Prentice Hall, Upper Saddle River, N.J.
Satzinger, J, Jackson, R & Burd, S 2010, System Analysis and Design in a changing
world, 5th edn, Cengage Learning, Boston.
Shelly, B & Rosenblatt, J 2012, System analysis and design, 9th edn, Course Technology, 20
Channel Center Street, Boston, MA 02210, USA
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