Professional Communication: Importance and Strategies

This report discusses the importance of professional communication in the workplace and strategies to improve it. It explores the role of HR managers in promoting teamwork and the ethical future of organizations. Case studies and practical examples are provided.

Communication for Professionals
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Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
TASK 2............................................................................................................................................5
TASK 3............................................................................................................................................6
TASK 4............................................................................................................................................7
TASK 5............................................................................................................................................8
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................11
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INTRODUCTION
Professional communication is based on the process or method of written, oral visual and
digital interaction within a particular workplace. It discipline blends together pedagogical
principles in context of technology, learning theory and other software. It help for improving and
delivering communication in variety of setting.
This report will discuss about the individual’s working in enterprise and perform the
significant role in latest event or program. Furthermore, it will discuss about that how will
promote as good team work and acknowledge for every people. This documentation will
describe role of HR manager help them new staff in context of growth and development.
However, it will describe about the ethical future of organization in order to increase profitability
and productivity in global marketplace.
TASK 1
As working for “Next” retailer and engaged with the latest event on the most important retail
industry related website. Before starting to deliver message that needs to make an effective plan
and prepare script (Jie, 2019). In this way, it can easily attracted both people and media.
Afterwards, it will be establishing a strong relationship with other people, engage with reader
and convince them to take part in event/ initiative.
In “Next” retailer, it has been established the strong coordination with other individual
smaller retailers. It will create an announcement email as marketing message sent to people
about product launch event (Verhoeven, Zerfass and Tench, 2020). Through this way, it can
update, change all information in official website of “Next” retailer. Typically, it can be used
something new and publicize such as new item release. It is very important for retail enterprise to
consider all essential resources, which help for representing or delivering the message. This will
help for enhancing overall business innovative concept in order to achieve desirable goal or
objective.
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Be authentic to “Next” Brand
Meet New clothes design, a limited edition pair for both women and men
To View this email as web page, go here
“NEXT”
*
SHOP AND LEARN MORE ABOUT PRODUCT
Available Online today / 9:00 AM – 9:00 PM Event time: 2:00onward
In above section, it has been represented as interactive message that attract both people and
media. It is the best way to promote the information detailed about the event or program. Being a
member of “Next” retailer enterprise, it is always focused on all essential details regarding the
timing, venue and so on.
Initially, it has been used the announcement message, which is only required an appropriate
designing message. In this way, it help for promoting the importance of event or programmes,
engaged with the reader or convince them to take part of event (Verhoeven, Zerfass and Tench,
2020). In case, participants are not able to join at particular location so that provide online
session, whereas they can check all availability of launch products and services.
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TASK 2
In this section, it is mainly focused on the importance of good team work and acknowledge
staff members regarding “Eco-Friendly Solutions” project. The primary aim of this project is to
provide the better solution in term of eco-friendly, launching as eco-friendly product that will
attract more and more consumers (Kutoglu , Kuruç and Opiyo, 2020). But At certain point, it
will be conducting a discussion meeting for every team members where they are participating
into session.
Afterwards, I have been decided to establish coordination with team members so that they
can prepare a better report and give presentation (Verhoeven, Zerfass and Tench, 2020). In case,
if any issues or problem identified that would be resolved by coordination or interaction among
team members. So as sending a email for team members to give more detailed about timing,
topic.
To: Team members
From: Project lead
Subject: creating a report on the “Eco Friendly solutions”
Date: 30-10-2020
Dear team members,
This is information you all team members to conduct board meeting schedule for 1st June 2020,
10:00 am by senior authority regarding the “Eco-friendly solution” project. As i have shared
more detailed about this project and its aim to find out alternatives, single cups for customers. I
would like to request for every members to prepare full documentation or report (Symonenko
and et.al., 2020). Each and every group consist of peers and few subordinates working on
different section of this project. At some point, it has been identified the issues along with team
members so please request other members to help them colleagues, completing their project
report within specific deadline. Given deadline is approaching and need to be sure pieces come
on schedule and give their best presentation.
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Thanking you
Project leader
TASK 3
In this section, it is mainly focused on the Mentoring programme for Newly-Joined Staff.
The primary aim of this program is helping new members and adopting the better way to handle
business operations (Rosselot-Merritt, 2020). At certain level, it has been developed a strong
coordination with team members so that they can share their own experience. That’s why, it has
been writing email to manager for giving permission to lead current project. Furthermore, it is
right way to maintain or control a strong coordination with new staff members through
mentoring program.
To: Manger
From: Team leader
Date: 30/10/2020
Subject:
Dear manager,
This email is regarding the discussion on Mentoring Programme for Newly Joined staff
members. As my experience, HR department has embarked on new project and imitative
towards new staff members (Kutoglu , Kuruç and Opiyo, 2020). I thought mentoring program
become important part of skilled enhancement within organization. That’s why, I have
concerned about project and want to lead them. Usually, I have an ability, experience,
qualification that help for me to inspire or motivate new staff members towards business tasks.
During program, I feel good to know establish a better coordination with new staff members
and provide more detailed about the business operation (Verhoeven, Zerfass and Tench, 2020).
Being a personal mentor, it is very important to ask more questions about candidate regarding
their real workplace experience so that it can easily integrated with team. For performing all
possible task to create or develop an effective mentoring program. As a result, it has been
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generated accurate result or outcome.
Thanking you
TASK 4
In this section, it has summarised about the discussion of introducing a wide range
sportswear product and services in marketplace. Being project coordinator, it has more
responsibility to handle the meeting session with team members (Kuruç and Opiyo, 2019). At
some point, I have analysed that one member is not taking as seriously, behave as not showing
interest within discussion meeting. So as I have tried to coordinate with particular team member
and write a email to identify certain issues, reason behind this type of behaviour during
discussion.
To: team member
From: project coordinator
Date: 30/10/2020
Subject: issues of lateness, texting and associated impacts
This email is regarding the issues of lateness, texting and other associated impacts. I have been
currently working on departmental initiatives and participating in the meeting session,
establishing a better coordination with other team members (Kutoglu , Kuruç and Opiyo, 2020).
At the meeting session, I have noticed that one of team members would not show interest in
project discussion, trying to perform disrupted activities. Afterwards, I have decided to talk
about the team members and identify issues of their behaviour.
As per identified the reason behind behaviour of team member during session, the problem is
that member is not satisfied with the current operational activities. That’s why, it is not taking
an active role in discussion. Therefore, it does not show a proper interest in activities and rely
on others and perform different tasks. I have found that consistently ask other team member to
repeat information, showing a lack of interest or focus.
Thanking you
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TASK 5
Introduction
In the present working environment the major concern of business is over working in a
sustainable manner.
Main body
In the current competitive world, the consumers have become more conscious relating to
the protection and safety of the environment and society (bin Magbool and et.al, 2016). This is
necessary as the resources within the working environment are very limited and users of these
resources are also very limited and it is the duty of the company to work in sustainable manner.
This is particularly because of the reason that if the company will use the resources and other
factors of production in effective manner then this will motivate consumer to buy the product
(Symonenko and et.al., 2020). The reason underlying this fact is that when companies will be
optimally using the resources and will be taking care of the environment and society then this
will attract more of the consumers.
For Next Plc it is essential for the company to include sustainable business practices
within the operations of the company. The major reason for this is that when the company works
in ethical and sustainable manner then this assist the company in managing the business in
effective manner and secure long term growth and development. Further with this sustainable
business the company can also attract more of the consumer. The major reason underlying this
fact is that when the company takes care of environment and society then this attract consumer
and they attracted towards company and its product and services (Symonenko and et.al., 2020).
Furthermore, this also increases the profits of the company and company can earn more money
with the sustainable business.
Another major reason for this is that the current trend among consumer is to make use of
the environment friendly product and services and goods which are made up of natural and
organic and healthy products (Tura, Keränen and Patala, 2019). Thus, if Next Plc will make use
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of the recent trend then this will attract more of the consumer and this in turn will increase the
profits of company.
For instance the company Next Plc is using and following all the sustainable
development goals and also the company is working in protecting the environment. For this
company has tried to reduce the electricity consumption by 32 % since the year 2007. Further
also the company has achieved 35 % of reduction against the carbon reduction which is still has
a target till 2030. Also, the company has fitted LED lights as a standard in all the stores whether
new or existing has to be followed. Furthermore, the company has also installed Solar PV in
small number of stores and also in the head office in order to save the electricity (Corporate
responsibility report 2020).
With these entire examples it can be recommended that though it has increased the cost
of company for one time but this will result in gain for longer period of time. This is the major
reason for the company to make effective use of the sustainable working for ethical future
(Symonenko and et.al., 2020). This will also assist company in developing goodwill and secure a
good position in the highly competitive market.
Conclusion
From the above report it is clear the if company goes for ethical and sustainable working
then this will increase the profits of company.
CONCLUSION
From above discussion, it has concluded that Professional communication plays important
role in context of written, oral visual and digital interaction. It help for establishing a strong
coordination with individual’s staff members within organization. Basically, professional
interaction or coordination which may develop as pedagogical principles in context of learning.
Additionally, it has defined the discipline that focus on the information or data that mainly
created, managed and distributed in proper manner. In this report, it has summarised about the
individual’s working in enterprise and perform the significant role in latest event or program.
Furthermore, It can be determined the different role of project manager in order to promote as
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good team work and acknowledge. It has described about the various significant role of HR
manager, which help them new staff in context of growth and development. However, it can
implement an appropriate “ethical” values in future of organization in order to achieve desirable
goal or objective.
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REFERENCES
Book and Journals
bin Magbool, M.A.H., and et.al, 2016. Corporate sustainable business practices and talent
attraction. Sustainability Accounting, Management and Policy Journal.
Jie, Z., 2019, June. Discussion on the Training Mode of Mobile Communication Technology
Professionals Based on School-Enterprise Cooperation. In International Conference on
Applications and Techniques in Cyber Security and Intelligence (pp. 1746-1750).
Springer, Cham.
Kuruç, U.K. and Opiyo, B., 2019. Social media usage and activism by non-western budding PR
professionals during crisis communication. Corporate Communications: An International
Journal.
Kutoglu Kuruç, U. and Opiyo, B., 2020. Social media usage and activism by non-western
budding PR professionals during crisis communication. Corporate Communications: An
International Journal. 25(1). pp.98-112.
Rosselot-Merritt, J., 2020. Fertile Grounds: What Interviews of Working Professionals Can Tell
Us about Perceptions of Technical Communication and the Viability of Technical
Communication as a Field. Technical Communication. 67(1). pp.38-62.
Symonenko, S.V. and et.al., 2020. Cloud technologies for enhancing communication of IT-
professionals.
Tura, N., Keränen, J. and Patala, S., 2019. The darker side of sustainability: Tensions from
sustainable business practices in business networks. Industrial Marketing Management,
77, pp.221-231.
Verhoeven, P., Zerfass, A. and Tench, R., 2020. Strategic Communication across Borders:
Country and Age Effects in the Practice of Communication Professionals in
Europe. International Journal of Strategic Communication. 14(1). pp.60-72.
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Online
Corporate responsibility report. 2020. [Online]. Available through:
<https://www.nextplc.co.uk/~/media/Files/N/Next-PLC-V2/documents/cr-reports/cr-
2020.pdf>
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