Project Processes and Ethical Issues in Facilities Management

DIPLOMA IN FACILITIES MANAGEMENT
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Assessment task 1
1. Project Processes
Initiation: Upper West Side projects usually begin at the initiation stage. It involves the
determination of the value of the project as well as its feasibility. Before the approval of the
project, the documents are created to assist in selling the stakeholders work. The upper west side
project involves a business case where there is the justification of the need of the project as well
as the analysis of the return on investment. It is after the analysis has been done that the project
receives approval.
Planning
After the project has been approved based on the analysis,the next step will include assembly of
the project team who will then start planning on the mechanism of project management within
the stipulated goals and time1. During the planning of the Upper West Side, the plan will include
the needed resources, materials, and financing. The plan has been considered necessary since it
gives the team the following information regarding the project:
 Scope
 Tasks
 Schedule.
 Quality
 Definition2
1 De Geest, S., Marx, E.M.S., Rich, V., Spichiger, E., Schwendimann, R., Spirig, R. and Van Malderen, G., 2015. Developing a financial
framework for academic service partnerships: Models of the United States and Europe. Journal of Nursing Scholarship, 42(3), pp.295-304.

 Organization
 Staff
 Communication
 Risks
 Procurements and Communication
Execution
This is actually where the rubber his road. The Upper West Side is finally started.
Control and Monitor
This is necessary to ensure that the project is actualized. All the aspects of the project are
subjected to scrutiny and necessary adjustments made accordingly.
Project Close
This phase is basically involving closing up the project activities3.
2. Ethical issues
Workplace culture
In spite of the inclusion and the respect that exist in the current work environments as compared
to the ones before, still, there is no organization that has made the culture of its company perfect.
Projects managers should familiarize themselves with the code of conduct of the company
2 Divino, V., DeKoven, M., Kleinrock, M., Wade, R.L. and Kaura, S., 2016. Orphan drug expenditures in the United States: A historical and
prospective analysis, 2007–18. Health Affairs, 35(9), pp.1588-1594
3 Handa, V.L., Jensen, J.K. and Ostergard, D.R., 2017. Federal guidelines for the management of urinary incontinence in the United States: which
patients should undergo urodynamic testing?. International Urogynecology Journal, 6(4), pp.198-203.

ensuring that business partners, contractors, and employees understand their roles within the
company. This helps in projects involving members of a team from various countries as a code
of conduct accepted by one culture may be ignored by the other culture.
Conflicts of Interest
Stakeholders may take advantage of a large number of people and several outside vendors to
provide an inappropriate preference, therefore, the manager should ensure that the parties
involved in the project understand the standards of the company and a clear definition of the
conflict of interest.4
Safety and Health Concerns
The high pressure in large enterprise projects brought by the high stakes may make the
stakeholders to ignore important issues on the health and safety of the public or team members of
the project. The managers should raise an alarm in any case of such situations.
Accountability
Managers of the project should learn to own their mistakes and recognize the situations the
stakeholders or the project group members trying to shift the responsibilities of the problems that
may arise.
3. Victoria Legislative Functions
4 Haskins, V. and Jacobs, M.D., 2015. Stolen Generations and Vanishing Indians: The Removal of Indigenous Children as a Weapon of War in
the United States and Australia, 1870-1 940. Faculty Publications, Department of History, p.10.

The project of the Upper west side will be done in compliance with the legislation that is being
administered by the department for the main project portfolio captured between July 2017 and
30th 2018 June. The acts are available within the Victorian Legislation as well as websites of
parliamentary Documents. The project Development and construction management Act 1994
will be considered instrumental in the guidance as far as the project management is concerned.
Other than complying with the directives as stipulated in management Act of 1994, it will also
comply with policies of Victorian Government Purchasing Board supply which are even
applicable to the non-public construction procurements.
3. How the organization Sources its resources and subsequent allocation
The Upper West Side project will source its financial resources from different places. The main
sources that have been identified include government grants, equity, debts. Financing provision
from these alternative sources has had serious implication on the overall cost of the project,
ultimate liability, cash flows as well as incomes5. The provision of the equity has been enhanced
by the sponsors, third party private investors as well as the internally generated cash.
Australian Property Management Company has been sourcing funds from the lender's debt of
capital including commercial loans. Commercial loans refer to those specific funds that are lent
by the commercial banks as well as other institution of finance. They have been acting as the
main sources of debt financing. The other sources of financing that have been utilized by the
project include grants. The Victoria government has been availing the grants to such companies
5 Hemphill, S.A., Herrenkohl, T.I., Plenty, S.M., Toumbourou, J.W., Catalano, R.F. and McMorris, B.J., 2014. Pathways from school suspension
to adolescent nonviolent antisocial behavior in students in Victoria, Australia and Washington State, United States. Journal of community
psychology, 40(3), pp.301-318.

so as to reduce risks of finance by the private investors as well as achieving the socially desirable
objectives including economic growth. According to the Victoria State Legislation, the grants
that have been made available are usually within the range from 10 to 40 percent of the entire
investments.
Project Details
Name of the project: Construction of Suburban Branch Office.
Area to be built up: 300 square meters.
Company name: Australian Property Management.
Number of Storeys: Ground plus Five floors
Height of floor to floor=3.60m
Plinth height=0.5m from the ground level
Foundation Depth=1.5m below the level ground
Internal Walls=150mm
External walls=250mm
Parapet wall=250mm
The project cost