Dress for Success Indianapolis –

Dress for Success
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Project Plan
Fashion Show

Dress for Success
Table of Contents
1. Project Details..................................................................................................... 2
2. Project Background............................................................................................... 2
3. Project Scope....................................................................................................... 2
4. Project Deliverables.............................................................................................. 3
5. Project Stakeholders.............................................................................................. 4
5.1. Project & Stakeholder Relationship.....................................................................4
5.2. Sub-contractors/Suppliers................................................................................. 5
6. Project Budget..................................................................................................... 6
6.1. Budget by Resources....................................................................................... 6
6.2. Budget by Deliverables.................................................................................... 8
6.3. Budget by Week/Month.................................................................................10
7. Work Schedules................................................................................................. 15
7.1. Gantt chart.................................................................................................. 15
7.2. Responsibility Assignment Matrix....................................................................15
8. Risk Management Plan......................................................................................... 18
9. Health & Safety Plan........................................................................................... 19
10. Quality Management Plan.................................................................................. 20
10.1. Event Management Plan..............................................................................20
10.2. Closure Report......................................................................................... 20
11. Change Management Plan.................................................................................. 21
11.1. Definitions & Classification of Change Types...................................................21
11.2. Change Control Board................................................................................ 21
11.3. Change Management Procedure....................................................................21
12. Communication Plan........................................................................................ 22
Appendix................................................................................................................ 23
ROI & Cost-Benefit Analysis.................................................................................... 23
References.............................................................................................................. 24
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Dress for Success
1. Project Details
Name of the Project Dress for Success Fashion Show
Purpose The purpose of the project is to conduct and manage the
fashion show for Dress for Success that shall include
auditions and finale as the two stages (Ardani, 2017).
Client Dress for Success
Start Date 12-11-2019
End Date 31-01-2020
2. Project Background
The project is being conducted for a non-profit organization called Dress for Success. The
organization provides formal wear and professional wear dresses to the women that belong to
low-income groups. The dress code plays a significant role in any of the recruitment or
interview process. As per the report published in 2017, the organization has been successful
in assisting 925,000 women. It was established in 1997 and is now spread across 145 cities of
the United States and is also operational in twenty other countries across the globe (Oliver,
2017).
The primary source of funding for the organization is through government funds and
fundraising through events and campaigns. The fashion show that is to be organized for the
organization will also play a significant role in the fundraising for the organization. The funds
that will be received through the event will assist Dress for Success in carrying out its
operations and business processes. The date for the fashion show has been fixed and
therefore, the project will be time constrained project. There cannot be any alterations in the
dates of the event and the project team will be required to maintain adherence towards the
estimated dates at all times (Izzo, Bonetti, & Masiello, 2012).
3. Project Scope
Inclusions 1. Selection of the management and team
2. Budget and schedule estimation
3. Guests and accommodation planning
4. Venue and event programs
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Dress for Success
5. Resource and communications planning
6. Risk planning, media handling, and quality
7. Booking confirmation at Hotel Rydges
8. Booking of the room for the judges
9. Drinks and food menu finalization
10. Host and other speakers - finalization
11. Event programs and technical set-ups
12. Invitations to the guests and media
13. Review of the final settings and arrangements (Wearne,
2014)
14. Conduction of the event
15. Press release and feedback analysis
16. Review of the final settings and arrangements
17. Conduction of the event
18. Press release and feedback analysis
19. Analysis of the event outputs and feedback
20. Preparation and submission of closure report
Exclusions 1. Marketing of the event
2. Negotiations with the technical third-parties
3. Development of the fundraising report after the event
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Dress for Success
4. Work Breakdown Structure
5. Project Deliverables
Deliverable Description
Event Management
Plan
This will be the first deliverable that will be submitted to the project
client and to the higher management. It will be a document that will
comprise of the plans and sub-plans for managing the two stages of
the fashion show to make sure that the event is effectively
organized. The event will be organized in the two stages and the
plan will include the details of the budget, information on the risks,
communications, resources, and all the other planning details.
Booking
confirmations
The confirmation status and receipts of the booking at Hotel Rydges
will be delivered and the booking confirmation for the
accommodation for the judges and the drinks & food booking will
be submitted.
Closure Report This will be the final deliverable that will comprise of the details of
all the activities conducted at the time of the event planning till the
conduction of both the stages. The information on any of the gaps,
lessons acquired, and the areas of improvement will also be covered
in the report.
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Dress for
Success
Fashion Show
Planning for
the Event
Selection of the
management
and team
Planning for
the two
stages -
Auditions and
Finale
Budget and
schedule
estimation
Guests and
accomodation
planning
Venue and
event programs
Resource and
communication
s planning
Risk planning,
media
handling, and
quality
Milestone 1:
Event
Management
Plan
Bookings &
Arrangements
Booking
confirmation at
Hotel Rydges
Booking of the
room for the
judges
Drinks and food
menu
finalization
Milestone 2:
Booking
confirmation
Host and other
speakers -
finalization
Event programs
and technical
set-ups
Invitations to
the guests and
media
Milestone 3:
Invitations
Distribution
Auditions -
Event
Execution
Review of the
final settings
and
arrangements
Conduction of
the event
Press release
and feedback
analysis
Milestone 4:
Conduction of
the auditions
Finale - Event
Execution
Review of the
final settings
and
arrangements
Conduction of
the event
Press release
and feedback
analysis
Milestone 5:
Conduction of
the finale
Closure
Process
Analysis of the
event outputs
and feedback
Preparation and
submission of
closure report
Milestone 6:
Closure Report

Dress for Success
6. Project Stakeholders
6.1. Project & Stakeholder Relationship
External Stakeholder Relationship with
the Project
Influence Impact
Dress for Success Project Client High – The
specifications of the
project will be
provided by the
stakeholder and any
of the changes will
be incorporated as
per the request
High – The success
of the event will
have a direct
implication on the
stakeholder in terms
of the funds raised
through the event.
Hotel Rydges and
Caterers
Third-party vendor High – The
organization of the
event will be done at
the location and the
terms of the vendor
will be considered
(Yuan, 2017)
High – The brand
reputation and future
association will be
determined as per
the event success.
Guests and judges Event Attendees High – The event
will be successful
with the presence of
these entities.
Low – The guests
and the judges may
or may not wish to
associate with such
events in the future.
Contestants Fashion Show
Candidates
Moderate – The
event will be
successful with the
participation of these
entities.
High – The winners
and the participants
will be recognized
for their work
through the event.
Technical Vendor Third-party Vendor Moderate – The
vendors will arrange
the technical set-ups.
Moderate – The
brand reputation and
future association
will be determined
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