Event Planning Cost Breakdown: A Detailed Overview

In this document we will discuss about Event Planning Cost Breakdown and below are the summary points of this document:- This text outlines the costs and duration of a London event that occurred over a 65-day period in 2019. It lists the expenses for various aspects of the event, including the venue, decorations, furniture, food and drinks, audio/visual services, social media promotion, printing, invitations, cleaning, security, utilities, DJ, and staffing (project manager, coordinator, information manager, and logistics). It also includes information about the sources of the costs and the wage rates for the workers.

ID
Numbe
r
Task Title Duration Beginning End Calculation Cost Source
0 London Event 65 days Tue 01-01-19 Mon 01-04-19
1 Venue 4 days Tue 01-01-19 Fri 04-01-19 Free of charge £ 0.00 (QAHE, 2019)
2 Decor 2 days
Mon 07-01-
19
Tue 08-01-19 Balloon Bouquet Decor
Package (4x £125) + Table and
Chair Decoration Package (2x
£400) + Room Draping Décor
Package (2X £700)
£
2,700.00
(So Lets Party,
2019)
3 Furniture 4 days
Wed 09-01-
19
Mon 14-01-19 15 Large Tables x £6.89 per
table + 150 chair x £2.75
£515.85
(Furniture Hire
UK, 2019)
4 Food 1 day
Tue 15-01-19 Tue 15-01-19 European Menu 3 (1000 people
x £9/per head)
£
9,000.00
(Chef de la
Maison, 2019)
5 Drinks 1 day
Wed 16-01-
19
Wed 16-01-19 Drink Package 4 (1000 people
x £7/per head)
£
7,000.00
(Pinnacle Bar
Services, 2019)
6 Audio/Visual 1 day
Thu 17-01-19 Thu 17-01-19 Wolfson evening package £800
+ 20% VAT (No changes in the
prices since 2017)
£ 960,00
(RCP Events,
2017)
7
Social
Media/Video
11 days
Fri 18-01-19 Fri 01-02-19 Free of charge by using
Facebook, Twitter and
LinkedIn.
£ 0.00
(Facebook, 2019;
Twitter, 2019;
LinkedIn, 2019)
8
Event
Flyers/Posters
3 days
Mon 04-02-
19
Wed 06-02-19 All Purpose Circle Logo Poster
2 (500 pieces) x £62.23 + Fine
Art Flyer 4 (500) x £62.23
£ 373.38
UK Ticket
Printing (2019)
9
Letters for the
neighbours
1 day
Thu 07-02-19 Thu 07-02-19 Printing 20 letters x £0.16 + 2
pack of 10Enevelops(£1.99+
VAT£1.06)
£ 9.30
(Post Office
Shop, 2019;
Ryman, 2019)
10
Invitation
Cards
1 day
Fri 08-02-19 Fri 08-02-19 20 x Invitation Cards (£1.50 per
card)
£ 30.00
(Optimal Print,
2019)
11 Cleaner 2 days
Mon 11-02-
19
Tue 12-02-19
16 hours x £10.23per hour £ 163.68
(Pay Scale,
2019a)
12 Waiters and
Bartenders
1 day Wed 13-02- Wed 13-02-19 Included in the drink and food
packages
£ 0.00 (Chef de la
Maison, 2019;

19 Pinnacle Bar
Services, 2019)
13 Security 1 day
Thu 14-02-19 Thu 14-02-19
12 hours x £10.50 per hour £ 126.00
(LSG-Security,
2019)
14 Utilities 4 days
Fri 15-02-19 Wed 20-02-19 Arranged with QAHE for water
and electricity.
£ 377.63
(QAHE, 2019)
15 DJ 1 day
Thu 21-02-19 Thu 21-02-19 Pack for 8hours work (Included
all equipment)
£ 752
(Storm DJs,
2019)
16
General
Worker
7 days
Mon 07-01-
19
Tue 15-01-19 7days x 8hours x £7.83
(Minimum wage, aged 25 and
over)
£ 438.48
(GOV UK, 2019)
17
Project
Manager
56 days
Mon 07-01-
19
Mon 01-04-19
56 day x 8 hours per day x
£30.52
£
13672.9
6
(Pay Scale,
2019e)
18 Coordinator 49 days
Mon 07-01-
19
Thu 14-03-19 49 days x 8hours per day x
£8.82 per hour
£
3457.44
(Pay Scale,
2019b)
19
Information
Manager
49 days
Mon 07-01-
19
Thu 14-03-19 49 days x 8hours per day x
£14.41 per hour
£
5648.72
(Pay Scale,
2019c)
20
Logistics
Manager
49 days
Mon 07-01-
19
Thu 14-03-19
49 days x 8 hours per day x
£12.18 per hour
£
4774.56
(Pay Scale,
2019d)
49106.52

References:
SoLetsParty (2019) Package Offers. Available at:
http://soletsparty.co.uk/product-category/package-offers/ (Accessed: 11/03/2019).
ChefdelaMaison (2019) Themed Events. [online] Available at:
https://www.chefdelamaison.co.uk/themed-events (Accessed: 11/03/2019).
PinnacleBarServices (2019) Example Drinks Packages. Available at:
http://www.pinnaclebarservices.com/drinks-packages/ (Accessed: 11/03/2019).
RCP Events (2017) Audio Video Price List. Available at:
https://www.rcpevents.co.uk/sites/default/files/landing/External%20AV%20Prices
%202017%20v1.pdf (Accessed: 11/03/2019).
Facebook (2019) Discover events. Available at: https://www.facebook.com/events/
(Accessed: 11/03/2019).
UK Ticket Printing (2019) All Purpose Colour Posters and Flyers | UK Ticket Printing.
Available at: https://www.ukticketprinting.co.uk/Posters-and-Flyers/Tags/Full-Color-All-
Purpose/ (Accessed: 11/03/2019).
Post Office Shop (2019) Buy Coloured Envelopes From Post Office Shop®. Available at:
https://www.postofficeshop.co.uk/IWCatSectionView.process?
IWAction=Load&Merchant_Id=233&Catalog_Id=152&Section_Id=5585&priceh=&pricel=
&priceradioclicked=&PRICERANGERADIO=&sortNumbers=20&Sort=PriceAsc
(Accessed: 11/03/2019).
Ryman (2019) Printing Services | Online & In-Store | Ryman. Available at:
https://www.ryman.co.uk/services/print (Accessed: 11/03/2019).
LinkedIn (2019) Creating, Managing, and Deleting LinkedIn Events | LinkedIn Help.
Available at: https://www.linkedin.com/help/linkedin/answer/98192/creating-managing-and-
deleting-linkedin-events?lang=en (Accessed: 11/03/2019).
Twitter (2019) Make Events (@MakeEvents) on Twitter. Available at:
https://twitter.com/MakeEvents?ref_src=twsrc%5Egoogle%7Ctwcamp%5Eserp%7Ctwgr
%5Eauthor (Accessed: 11/03/2019).

Optimal Print (2019) Create your own invitations | Optimalprint. Available at:
https://www.optimalprint.co.uk/product/category/17/bbdCUGwnyAQ (Accessed:
11/03/2019).
Pay Scale (2019a) Cleaner Hourly Pay (United Kingdom) | PayScale. Available at:
https://www.payscale.com/research/UK/Job=Cleaner/Hourly_Rate (Accessed: 11/03/2019).
LSG-Security (2019) Security Guard Rates, Security Guard Prices | London Security
Services UK Ltd. Available at: https://lsg-security.co.uk/rates/ (Accessed: 11/03/2019).
Storm DJs (2019) Instant DJ Hire Cost Calculator. Available at:
https://storm-djs.com/instant-dj-hire-cost-calculator/ (Accessed: 11/03/2019).
GOV UK (2019) National Minimum Wage and National Living Wage rates. Available at:
https://www.gov.uk/national-minimum-wage-rates (Accessed: 11/03/2019).
Pay Scale (2019b) Average Event Coordinator Salary. Available at:
https://www.payscale.com/research/UK/Job=Event_Coordinator/Salary (Accessed:
11/03/2019).
Pay Scale (2019c) Average Information Technology (IT) Manager Salary. Available at:
https://www.payscale.com/research/UK/Job=Information_Technology_(IT)_Manager/Salary
(Accessed: 11/03/2019).
Furniture Hire UK (2019) Table Hire. Available at: https://www.furniturehireuk.com/table-
hire (Accessed: 11/03/2019).