Effective Team Planning Assignment

EFFECTIVE TEAM
PLANNING AND
COMMUNICATION

Contents
INTRODUCTION...........................................................................................................................1
TASK...............................................................................................................................................1
CONCLUSION................................................................................................................................4
REFERENCES................................................................................................................................5

INTRODUCTION
Effective team is defined as a group of people which are capable to perform complex and
difficult task in a simplified manner. Effective communication means having appropriate
interaction among workforce due to which organisational polices and strategies can be discussed
effectively (De Meester and et.al., 2013). To sustain a positive work environment, every
organisation is required to have effective team and communication that help in resolving issues
by efficient means. Communication can either have a positive and negative impact on the
working of an organisation. This assignment is written in context with Disabilities trust which is
a UK charity organisation, situated in Burges Hill, West Sussex. This report will cover
workplace communication and performance of employees within firm.
TASK
Communication is defined as a process by which information is exchanged and conveyed
by an individual to another with the help of symbols, signs and different languages. In case of
team work, communication plays an essential role in sustaining a positive relation among
teammates. It will helps in enhancing the overall productivity of the company. Appropriate
interaction and communication skills will benefit the firm in completing their tasks in a
systematic way. If communication process of an organisation is poor then it will results in
conflicts and issues among employees & employers. Hence, it is vital for the manager in
Disabilities trust to build appropriate coordination among its workforce. It will increases the
chances of success for the concerned firm in achieving their organisational goals and desires. In
case of Disabilities trust, it is essential for the employer to have good communication skills so
that issues and problems of employees can be acknowledged and resolved in a proper manner
(Garbee and et .al., 2012). This will benefit them in running their charity organisation, without
facing any complexities. For having an effective team work, employer is required to
communicate with each member without any discrimination and partiality so that all team can
work in a coordinated way (O'leary and et. al. 2012). below are mentioned some measures
which can be adapted by employer in Disabilities trust to communicate and interact with team:
 One to one interaction: It is the best way by which an employer can interact with its
employees in a clear manner. This will improves engagement of employees within a firm.
1

By this, leader in Disabilities trust can easily understand the needs and requirements of its
workforce in a proper manner.
 Encouraging feedbacks: It is another important method of communication in which the
receivers will give feedback to the senders in accordance with their opinions and
perceptions. By this two-way communication, it will became easy for employers and
employees in Disabilities trust to understand the expectations each other. This method
will helps the leader in carrying out appropriate modifications so that working
environment of firm can be improved.
 Adopting team building activities: This method will enhances the team cooperation due
to which team members will feel more emotional attachment. Due to this, interaction
among employees will improve and they became more efficient in dealing with complex
situations. For instance, arranging group meetings, creation activities can help in
appropriate communication that will helps in attaining targets (Ghaferi and Dimick,
2016).
 Promoting communication and collaboration: If employer in Disabilities trust is able
to collaborate with their team members in a proper way, it will helps in early completion
of tasks due to which charity organisation will be able to function in an organised way. If
communication and collaboration is lacking, then it will results in reduced working
potential due to which achieving desired outcomes will became difficult.
Above mentioned are the ways by which communication in Disabilities trust can be
managed efficiently. These measures will benefits in enhancing overall profitability and
productivity of the concerned charity organisation.
Theories of communication
There are different theories of communication that can be implemented by the employer
in Disabilities trust so that employer performance and workplace communication can be
improved in a desired manner. Some of these theories are stated below:
 Communication accommodation theory: It is one of the most popular theory that
accommodates motivational aspects among two individuals. Also, if the background and
reputation of the employer is strong then the communication can be managed with the
help of divergence. This theory focuses on convergence and divergence of
communication which are related with interaction identify and efficiency. In context with
2

Disabilities trust, this theory will benefits in intergenerational communication due to
which workers can interact in the proper manner. But this theory supports rational way of
interaction that can results in conflicts among employees working in Disabilities trust.
Symbolic interaction theory: Under this kind of theory, employer of Disabilities trust can
communicate with the help of symbols and meetings. With the help of this, leader of firm can
easily communicates with its clients and employees in a desired way. This will enhances the
communication among team members because opinions and view points will be shared on
regular basis (Goetsch and Davis, 2014).
These theories of communication can benefit the employer in sustaining a strong
communication process within company. By this, the team members can appropriately
communicate with one another at organisation. More engage workers will be more productive
and due to which organisational productivity will be enhanced in a considerable manner.
Beside this, communication and working potential of workers within a company also plays
an essential role in business firms so that overall profit margins can be enhanced. In this regard,
the leaders and employers in Disabilities trust is accountable for maintaining a positive work
atmosphere due to effective interaction. If communication will not be appropriate, then the
performance of workers will be reduced. For instance, if information will not be conveyed in a
precise manner then it will reduce the working productivity of firm. Also, good communication
will result in meeting work deadlines in a timely manner due to which organisational goals will
also attained appropriately. There are some measures by which employer performance and
communication can be improved within a company. In this regard, some points are mentioned.
 Less misunderstanding: In an organisation, when data and information is not transferred
to the workforce in a clear manner, it results in misunderstanding due to which relation
among employers and employees will disrupt. Main reason for this issue is the lack of
appropriate communication. Hence, it is essential for the employer in Disabilities trust to
formulate effective ways of communication. By this, sharing ideas and opinion will
become easy due to which organisational engagement will increase. For instance, if
employer will direct information in a clear manner then the chances of issue among
working staff will reduce (Mitchell and Golden, 2012).
 Empowerment and transparency: Appropriate communication enhances the
productivity level due to which transparency and empowerment will also increase within
3

an organisation. In some situation, where the employees have large amount of
information they will feel more values and empowered due to which they can perform
their work in a more confident and accurate manner. Along with this, their motivation
power will also enhance that will boost up the morale of employees. Beside this,
transparency is another way by which equality among workforce of Disabilities trust can
be maintained. Due to impartiality, all employee will deliver their best performance and
in return positive outcomes will be enjoyed by the charity organisation.
 Healthy culture: It plays another important role in business firms as productive and
healthy culture is highly dependent upon effective communication. If relation among
employee and employer is healthy and maintained, then carrying out organisational work
will become easy and all the work can be accomplished within time limits. For instance,
if the leader is not capable to effectively pass on information among team mates then it
will have negative impact on the collected charity and revenues of the company. Hence, it
is vital for the workforce to have good relation with employer so that their needs and
welfare can be considered by company. This will help in improving their working
potential that will enhances the growth of Disabilities trust (Russ and et. al.,2013).
 Increased accountability: Good interaction and communication among workforce and
employer will help them to be accountable. This accountability can be acknowledged in
respect with the organisational goals. If communication will not be effective, then it will
become difficult for the employer to give clear instruction due to which mismanagement
of work can takes place. Decreased communication among workforce will leads to
reduced accountability due to which market reputation of firm can decrease.
CONCLUSION
From above mentioned report, it is concluded that effective communication and team
working can plays an essential role in maintaining a positive work atmosphere at organisation. In
this regard, the employer has the responsibility for sustaining a positive relation with teammates
by interacting with them. This will lessen the chances of any issues and disputes while
performing business operations. Also, it will improve working efficiency within workplace. It
may enhance healthy work atmosphere at company through which all teammates can easily
perform their good efforts so that goals and objectives can be attained in a proper way.
4

REFERENCES
Books and journals
De Meester, K. and et.al., 2013. SBAR improves nurse–physician communication and reduces
unexpected death: A pre and post intervention study. Resuscitation. 84(9). pp.1192-
1196.
Garbee, D. D. and et .al., 2012. Effectiveness of teamwork and communication education using
an inter professional high-fidelity human patient simulation critical care code Journal of
Nursing Education and Practice .3(3). p.1.
Ghaferi, A. A. and Dimick, J. B., 2016. Importance of teamwork, communication and culture on
failure‐to‐rescue in the elderly. British Journal of Surgery.103(2).pp.e47-e51.
Gluyas, H., 2015. Effective communication and teamwork promotes patient safety. Nursing
Standard (2014+). 29(49). p.50.
Goetsch, D. L. and Davis, S. B., 2014.Quality management for organizational excellence. Upper
Saddle River, NJ: pearson.
Mitchell, P. and Golden, R., 2012. Core principles & values of effective team-based health care.
National Academy of Sciences.
O'leary, K. J. and et. al. 2012. Interdisciplinary teamwork in hospitals: a review and practical
recommendations for improvement. Journal of hospital medicine.7(1). pp.48-54.
Russ, S. and et. al.,2013. Do safety checklists improve teamwork and communication in the
operating room? A systematic review. Annals of surgery.258(6). pp.856-871.
Thomson, K. and et. al., 2015. Inter professional experiences of recent healthcare graduates: A
social psychology perspective on the barriers to effective communication, teamwork,
and patient-centred care. Journal of inter professional care .29(6).pp.634-640.
Valentine, M. A., Nembhard, I. M. and Edmondson, A.C., 2015. Measuring teamwork in health
care settings: a review of survey instruments. Medical care. 53(4). pp.e16-e30.
West, M.A., 2012. Effective teamwork: Practical lessons from organizational research. John
Wiley & Sons.
Wong, A. H. W. And et. al., 2016. Making an “attitude adjustment”: using a simulation-
enhanced inter professional education strategy to improve attitudes toward teamwork
and communication. Simulation in Healthcare.11(2).pp.117-125.
Online
7 Essential Tips for Effective Team Communication. 2017. [Online]. Available
through:<https://www.proofhub.com/articles/effective-team-communication>.
5