Effectiveness of PRINCE2 Methodology
Added on 2021-04-22
34 Pages3286 Words28 Views
Leadership Management
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Project Management
Name of Student
Name of University
Name of Student
Name of University
Table of Contents
Introduction................................................................................................................................................................................................................................... 2
Project initiation document (PID).................................................................................................................................................................................................. 2
Objectives.................................................................................................................................................................................................................................. 3
Budgetary information............................................................................................................................................................................................................... 3
Timescales................................................................................................................................................................................................................................. 5
Approach................................................................................................................................................................................................................................... 9
Risk register................................................................................................................................................................................................................................. 19
Project Plan.................................................................................................................................................................................................................................. 26
Project plan along with Summary tasks................................................................................................................................................................................... 26
Project Milestones................................................................................................................................................................................................................... 29
Work Breakdown structure...................................................................................................................................................................................................... 30
Gantt chart showing critical path............................................................................................................................................................................................. 31
Report to project sponsor............................................................................................................................................................................................................. 32
Risk management approach..................................................................................................................................................................................................... 32
Effectiveness of PRINCE2 methodology................................................................................................................................................................................. 32
Conclusion................................................................................................................................................................................................................................... 32
References................................................................................................................................................................................................................................... 34
Appendices.................................................................................................................................................................................................................................. 36
Appendix A............................................................................................................................................................................................................................. 36
Appendix B.............................................................................................................................................................................................................................. 36
Appendix C.............................................................................................................................................................................................................................. 36
Introduction................................................................................................................................................................................................................................... 2
Project initiation document (PID).................................................................................................................................................................................................. 2
Objectives.................................................................................................................................................................................................................................. 3
Budgetary information............................................................................................................................................................................................................... 3
Timescales................................................................................................................................................................................................................................. 5
Approach................................................................................................................................................................................................................................... 9
Risk register................................................................................................................................................................................................................................. 19
Project Plan.................................................................................................................................................................................................................................. 26
Project plan along with Summary tasks................................................................................................................................................................................... 26
Project Milestones................................................................................................................................................................................................................... 29
Work Breakdown structure...................................................................................................................................................................................................... 30
Gantt chart showing critical path............................................................................................................................................................................................. 31
Report to project sponsor............................................................................................................................................................................................................. 32
Risk management approach..................................................................................................................................................................................................... 32
Effectiveness of PRINCE2 methodology................................................................................................................................................................................. 32
Conclusion................................................................................................................................................................................................................................... 32
References................................................................................................................................................................................................................................... 34
Appendices.................................................................................................................................................................................................................................. 36
Appendix A............................................................................................................................................................................................................................. 36
Appendix B.............................................................................................................................................................................................................................. 36
Appendix C.............................................................................................................................................................................................................................. 36
Introduction
QA Higher Education (QAHE) is planning to refurbish the teaching rooms and the computing labs based in London Campus. They have
planned to replace the existing hardware, software peripherals with the new ones. The teaching rooms, as well as the computer labs, will have
new hardware and software computer systems, new furniture, designed doors and windows, projector, improved network connectivity. They are
also planning to include IT help desk that will assist the students and the teachers to get used to the new IT services. The Managing Director has
taken the responsibility of the project, and he has full support from the Director of Operations. I have been appointed as Project Manager. It is
the responsibility of the Project Manager to prepare a project plan.
The project plan defines every essential project activities along with time constraints and budget. The stakeholders will have a clear idea
on how to accomplish the entire project within the given timeframe and budget.
Project initiation document (PID)
Sponsor: Managing Director (MD) of the QA Higher Education (QAHE)
Project Name: Project Management based on case study of QAHE
Prepared By: Julie Noone (MD of QAHE) Date
: 28/02/2018
QA Higher Education (QAHE) is planning to refurbish the teaching rooms and the computing labs based in London Campus. They have
planned to replace the existing hardware, software peripherals with the new ones. The teaching rooms, as well as the computer labs, will have
new hardware and software computer systems, new furniture, designed doors and windows, projector, improved network connectivity. They are
also planning to include IT help desk that will assist the students and the teachers to get used to the new IT services. The Managing Director has
taken the responsibility of the project, and he has full support from the Director of Operations. I have been appointed as Project Manager. It is
the responsibility of the Project Manager to prepare a project plan.
The project plan defines every essential project activities along with time constraints and budget. The stakeholders will have a clear idea
on how to accomplish the entire project within the given timeframe and budget.
Project initiation document (PID)
Sponsor: Managing Director (MD) of the QA Higher Education (QAHE)
Project Name: Project Management based on case study of QAHE
Prepared By: Julie Noone (MD of QAHE) Date
: 28/02/2018
Objectives
To take the maximum advantage of the IT infrastructure so that it facilitates students’ learning and the administration of QAHE.
To build successful relationships with QAHE stakeholders as it will broaden learning opportunities. It also facilitates advance lifelong
learning.
To build a smart classroom. The classroom will have modern whiteboards, modern furniture, and modern computer system.
To create an IT helpdesk who will analyse and solve IT related problems all the time.
To connect teachers and the students of QAHE so that they can communicate with ease over the Internet. The student can attend the online
courses imparted by QAHE teachers.
Budgetary information
Task Name Resource Names Cost
IT Infrastructure setup £31,520.00
IT Infrastructure Deployment £31,520.00
Current Review £13,032.00
Determining the scope of improving IT infrastructure of
classrooms of QAHE Ops.Dir, Project Manager £1,680.00
Securing project sponsorship Project Manager £640.00
Securing core resources Project Manager £640.00
Completion of scope Project Manager £800.00
Analysis ManagingDirector,ProjectManager,
Ops.Dir £2,680.00
Current Infrastructure Review IT Technician,Project Manager £960.00
To take the maximum advantage of the IT infrastructure so that it facilitates students’ learning and the administration of QAHE.
To build successful relationships with QAHE stakeholders as it will broaden learning opportunities. It also facilitates advance lifelong
learning.
To build a smart classroom. The classroom will have modern whiteboards, modern furniture, and modern computer system.
To create an IT helpdesk who will analyse and solve IT related problems all the time.
To connect teachers and the students of QAHE so that they can communicate with ease over the Internet. The student can attend the online
courses imparted by QAHE teachers.
Budgetary information
Task Name Resource Names Cost
IT Infrastructure setup £31,520.00
IT Infrastructure Deployment £31,520.00
Current Review £13,032.00
Determining the scope of improving IT infrastructure of
classrooms of QAHE Ops.Dir, Project Manager £1,680.00
Securing project sponsorship Project Manager £640.00
Securing core resources Project Manager £640.00
Completion of scope Project Manager £800.00
Analysis ManagingDirector,ProjectManager,
Ops.Dir £2,680.00
Current Infrastructure Review IT Technician,Project Manager £960.00
Hardware Environment Review IT Technician £240.00
Software Environment Review IT Technician £240.00
LAN/ WAN connectivity Review IT Technician £240.00
Support Environment Review Project Manager £640.00
Detailed Review of Geographic factors Managing Director,Project Manager £1,440.00
Current Infrastructure Completion Review Project Manager,Ops.Dir £2,352.00
Detailed Review of Business Goals and Objectives Project Manager £480.00
Analysis £8,088.00
Identifying the target areas for the infrastructure
improvement £8,088.00
Identifying the factors for improving IT infrastructure of
classrooms of QAHE IT Technician,Project Manager £1,440.00
Identifying the hardware improvements IT Technician £400.00
Identifying the software improvements ITTechnician,Database
Administrator,Programmer £1,800.00
Identifying the communications considerations IT Technician,Project Manager £1,200.00
Identification of the improvements in LAN/ WAN
connectivity IT Technician £320.00
Identifying the improvements in support environment IT Technician £240.00
Recognise mitigation of the geographic factors Ops.Dir,Project Manager £1,344.00
Considering factors for improving IT support desk Ops.Dir,Project Manager £1,344.00
Implementation £7,960.00
Furnishing inside the classroom £7,480.00
Roof Fittings Roofer £672.00
Classroom Floor Tiling Floorer £672.00
Building Plastering Plasterer £480.00
Software Environment Review IT Technician £240.00
LAN/ WAN connectivity Review IT Technician £240.00
Support Environment Review Project Manager £640.00
Detailed Review of Geographic factors Managing Director,Project Manager £1,440.00
Current Infrastructure Completion Review Project Manager,Ops.Dir £2,352.00
Detailed Review of Business Goals and Objectives Project Manager £480.00
Analysis £8,088.00
Identifying the target areas for the infrastructure
improvement £8,088.00
Identifying the factors for improving IT infrastructure of
classrooms of QAHE IT Technician,Project Manager £1,440.00
Identifying the hardware improvements IT Technician £400.00
Identifying the software improvements ITTechnician,Database
Administrator,Programmer £1,800.00
Identifying the communications considerations IT Technician,Project Manager £1,200.00
Identification of the improvements in LAN/ WAN
connectivity IT Technician £320.00
Identifying the improvements in support environment IT Technician £240.00
Recognise mitigation of the geographic factors Ops.Dir,Project Manager £1,344.00
Considering factors for improving IT support desk Ops.Dir,Project Manager £1,344.00
Implementation £7,960.00
Furnishing inside the classroom £7,480.00
Roof Fittings Roofer £672.00
Classroom Floor Tiling Floorer £672.00
Building Plastering Plasterer £480.00
Setting up Electric wiring Electrician £480.00
Setting frames for doors and windows Wood Machinist £288.00
Painting Painter and Decorator £288.00
Setting up fans and lights Electrician £192.00
Setting up new benches and chairs Wood Machinist £384.00
Setting up a white board on the wall Wood Machinist £384.00
Setting up projector Project Manager £160.00
Setting up computer hardware system IT Technician,IT support representative £800.001
Setting up computer software system
ITTechnician,ITsupport
representative,Database
Administrator,Programmer
£2,200.002
Connected the computers with LAN connectivity IT support representative,IT Technician £480.003
IT Support Desk £480.00
Problem Analysts IT support representative £160.00
Providing Solutions IT support representative £160.00
Solving IT queries IT support representative £160.00
Project Closure £2,440.00
Project Handover Ops.Dir,Project Manager £1,008.00
QAHE authority agreement Managing Director £600.00
Preparation of Documentation Project Manager £160.00
Releasing Resources Ops.Dir,Project Manager £672.00
Timescales
Task Name Duration Start Finish
1 For details of budget calculation and assumptions see Appendix A
2 For details of budget calculation and assumptions see Appendix B
3 For details of budget calculation and assumptions see Appendix C
Setting frames for doors and windows Wood Machinist £288.00
Painting Painter and Decorator £288.00
Setting up fans and lights Electrician £192.00
Setting up new benches and chairs Wood Machinist £384.00
Setting up a white board on the wall Wood Machinist £384.00
Setting up projector Project Manager £160.00
Setting up computer hardware system IT Technician,IT support representative £800.001
Setting up computer software system
ITTechnician,ITsupport
representative,Database
Administrator,Programmer
£2,200.002
Connected the computers with LAN connectivity IT support representative,IT Technician £480.003
IT Support Desk £480.00
Problem Analysts IT support representative £160.00
Providing Solutions IT support representative £160.00
Solving IT queries IT support representative £160.00
Project Closure £2,440.00
Project Handover Ops.Dir,Project Manager £1,008.00
QAHE authority agreement Managing Director £600.00
Preparation of Documentation Project Manager £160.00
Releasing Resources Ops.Dir,Project Manager £672.00
Timescales
Task Name Duration Start Finish
1 For details of budget calculation and assumptions see Appendix A
2 For details of budget calculation and assumptions see Appendix B
3 For details of budget calculation and assumptions see Appendix C
IT Infrastructure setup 63 days Wed 28-02-18 Fri 25-05-18
IT Infrastructure Deployment 63 days Wed 28-02-18 Fri 25-05-18
Current Review 29 days Wed 28-02-18 Mon 09-04-18
Determining the scope of improving IT infrastructure
of classrooms of QAHE 5 days Wed 28-02-18 Tue 06-03-18
Securing project sponsorship 4 days Wed 07-03-18 Mon 12-03-18
Securing core resources 4 days Wed 07-03-18 Mon 12-03-18
Completion of scope 5 days Tue 13-03-18 Mon 19-03-18
Analysis 5 days Tue 20-03-18 Mon 26-03-18
Current Infrastructure Review 4 days Tue 27-03-18 Fri 30-03-18
Hardware Environment Review 3 days Wed 07-03-18 Fri 09-03-18
Software Environment Review 3 days Wed 07-03-18 Fri 09-03-18
LAN/ WAN connectivity Review 3 days Mon 12-03-18 Wed 14-03-18
Support Environment Review 4 days Tue 27-03-18 Fri 30-03-18
Detailed Review of Geographic factors 4 days Tue 27-03-18 Fri 30-03-18
Current Infrastructure Completion Review 7 days Tue 27-03-18 Wed 04-04-18
Detailed Review of Business Goals and Objectives 3 days Thu 05-04-18 Mon 09-04-18
Analysis 45 days Wed 28-02-18 Tue 01-05-18
IT Infrastructure Deployment 63 days Wed 28-02-18 Fri 25-05-18
Current Review 29 days Wed 28-02-18 Mon 09-04-18
Determining the scope of improving IT infrastructure
of classrooms of QAHE 5 days Wed 28-02-18 Tue 06-03-18
Securing project sponsorship 4 days Wed 07-03-18 Mon 12-03-18
Securing core resources 4 days Wed 07-03-18 Mon 12-03-18
Completion of scope 5 days Tue 13-03-18 Mon 19-03-18
Analysis 5 days Tue 20-03-18 Mon 26-03-18
Current Infrastructure Review 4 days Tue 27-03-18 Fri 30-03-18
Hardware Environment Review 3 days Wed 07-03-18 Fri 09-03-18
Software Environment Review 3 days Wed 07-03-18 Fri 09-03-18
LAN/ WAN connectivity Review 3 days Mon 12-03-18 Wed 14-03-18
Support Environment Review 4 days Tue 27-03-18 Fri 30-03-18
Detailed Review of Geographic factors 4 days Tue 27-03-18 Fri 30-03-18
Current Infrastructure Completion Review 7 days Tue 27-03-18 Wed 04-04-18
Detailed Review of Business Goals and Objectives 3 days Thu 05-04-18 Mon 09-04-18
Analysis 45 days Wed 28-02-18 Tue 01-05-18
Identifying the target areas for the infrastructure
improvement 45 days Wed 28-02-18 Tue 01-05-18
Identifying the factors for improving IT
infrastructure of classrooms of QAHE 6 days Thu 05-04-18 Thu 12-04-18
Identifying the hardware improvements 5 days Fri 13-04-18 Thu 19-04-18
Identifying the software improvements 5 days Fri 13-04-18 Thu 19-04-18
Identifying the communications considerations 5 days Fri 13-04-18 Thu 19-04-18
Identification of the improvements in LAN/ WAN
connectivity 4 days Fri 20-04-18 Wed 25-04-18
Identifying the improvements in support environment 3 days Fri 20-04-18 Tue 24-04-18
Recognise mitigation of the geographic factors 4 days Mon 02-04-18 Thu 05-04-18
Considering factors for improving IT support desk 4 days Thu 26-04-18 Tue 01-05-18
Implementation 55 days Wed 28-02-18 Tue 15-05-18
Furnishing inside the classroom 20 days Fri 13-04-18 Thu 10-05-18
Roof Fittings 7 days Fri 13-04-18 Mon 23-04-18
Classroom Floor Tiling 7 days Fri 13-04-18 Mon 23-04-18
Building Plastering 5 days Tue 24-04-18 Mon 30-04-18
Setting up Electric wiring 5 days Tue 24-04-18 Mon 30-04-18
Setting frames for doors and windows 3 days Tue 24-04-18 Thu 26-04-18
improvement 45 days Wed 28-02-18 Tue 01-05-18
Identifying the factors for improving IT
infrastructure of classrooms of QAHE 6 days Thu 05-04-18 Thu 12-04-18
Identifying the hardware improvements 5 days Fri 13-04-18 Thu 19-04-18
Identifying the software improvements 5 days Fri 13-04-18 Thu 19-04-18
Identifying the communications considerations 5 days Fri 13-04-18 Thu 19-04-18
Identification of the improvements in LAN/ WAN
connectivity 4 days Fri 20-04-18 Wed 25-04-18
Identifying the improvements in support environment 3 days Fri 20-04-18 Tue 24-04-18
Recognise mitigation of the geographic factors 4 days Mon 02-04-18 Thu 05-04-18
Considering factors for improving IT support desk 4 days Thu 26-04-18 Tue 01-05-18
Implementation 55 days Wed 28-02-18 Tue 15-05-18
Furnishing inside the classroom 20 days Fri 13-04-18 Thu 10-05-18
Roof Fittings 7 days Fri 13-04-18 Mon 23-04-18
Classroom Floor Tiling 7 days Fri 13-04-18 Mon 23-04-18
Building Plastering 5 days Tue 24-04-18 Mon 30-04-18
Setting up Electric wiring 5 days Tue 24-04-18 Mon 30-04-18
Setting frames for doors and windows 3 days Tue 24-04-18 Thu 26-04-18
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