Enhancing Rural Resilience in Yemen: Project Management

This project management report focuses on enhancing rural resilience in Yemen by strengthening community resilience planning, livelihoods improvements, and community productive assets rehabilitation as well as by accessing solar energy. The report includes project background, problem statement, project objectives and goals, project schedule and milestones, risks involved with the project, project costing and budget, stakeholder’s roles and responsibilities, and informed and effective communication plan. The subject is project management and the course code, course name, and college/university are not mentioned.

Running head: PROJECT MANAGEMENT
Project: Enhance Rural Resilience in Yemen (ERRY)
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Project Background................................................................................................................2
2. Problem Statement.................................................................................................................2
3. Project objectives and goals...................................................................................................2
4. Project schedule and Milestones...........................................................................................3
5. Risks involved with the project............................................................................................10
6. Project costing and budget...................................................................................................18
7. Stakeholder’s roles and responsibilities...............................................................................19
8. Informed and effective communication plan.......................................................................21
Bibliography.............................................................................................................................24

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PROJECT MANAGEMENT
1. Project Background
The project mainly focuses on “enhancing rural resilience in Yemen” which is a joint
programme funded by the European Union. The enhanced rural resilience program in Yemen
is a three-year joint program, which was mainly implemented by four participating UN
organizations named United Nations development program, World Food Programme,
international labour organization and food and agricultural organization. The program that
was implemented for strengthening community resilience planning, livelihood improvement,
assets rehabilitation for community as well as access to solar energy. The entire program will
be completed in 3 years within the budget of 4A5 million.
2. Problem Statement
The poverty rate of Yemen doubled to 62% during 2014 and as a result, the people
are unable to meet their basic needs properly due to exacerbation of chronic vulnerabilities.
Displacement, conflict as we without a proper source of income at a time where there is all as
economic declines are generally creating severe pressure on various essential basic services
and as a result the institutions that provide them generally pushes them total collapse. The
salaries for teachers, facility staff as well as other public sector remain unpaid and as result, it
keeps 1.25 million and their 6.9 dependents where there rise in process. Due to this, about 8
million people of Yemen have lost their livelihood and are generally living in communities
with no basic services. Therefore, communities generally lie in rural areas that need support
for strengthening their resilience.
3. Project objectives and goals
The main goal of the project is to enhance rural resilience in Yemen by strengthening
community resilience planning, livelihoods improvements, and community productive assets

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PROJECT MANAGEMENT
rehabilitation as well as by accessing solar energy so that the communities can be able to
manage the local risks as well as shocks for enhanced economic self-resilience as well as
enhanced social cohesion.
The objectives of the project includes:
 To strengthening community resilience planning, community productive assets
rehabilitation, livelihoods improvement as well as access to solar energy
 To bridge the gap between humanitarian response as well as development aid
 To protect livelihoods by creating livelihood opportunities
4. Project schedule and Milestones
Task Name Duration Start Finish
Enhancing Rural Resilience in Yemen
(ERRY)
761 days Thu 17-03-16 Thu 14-02-19
Improvement of community livelihoods
and productive assets
252 days Thu 17-03-16 Fri 03-03-17
Strengthening of community based
governance system
43 days Thu 17-03-16 Mon 16-05-16
Establishing as well as operationalizing
Village cooperative council through technical
support and training
12 days Thu 17-03-16 Fri 01-04-16
Developing community resilience plans
as well as community initiatives
16 days Mon 04-04-16 Mon 25-04-16
Providing block grant as per the
community compact
15 days Tue 26-04-16 Mon 16-05-16
Milestone 1: Completion of Strengthening 0 days Mon 25-04-16 Mon 25-04-16

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PROJECT MANAGEMENT
of community based governance system
Providing livelihood opportunities with
the help of stabilized cash as well as vouchers
47 days Tue 17-05-16 Wed 20-07-16
Validating target community target in
coordination with various target districts
15 days Tue 17-05-16 Mon 06-06-16
Carrying out screening as well as project
validation with the help of environmental
protection criteria
12 days Tue 07-06-16 Wed 22-06-16
Preparing micro-project implementation
plans
20 days Thu 23-06-16 Wed 20-07-16
Milestone 2: Completion of Providing
livelihood opportunities with the help of
stabilized cash as well as vouchers
0 days Wed 22-06-16 Wed 22-06-16
Creation of income generated revenue
with the help of enterprise recovery
65 days Thu 21-07-16 Wed 19-10-16
Conducting market assessment in
targeted governorates for identifying viable
social businesses
14 days Thu 21-07-16 Tue 09-08-16
Selecting beneficiaries as per the
vulnerability criteria that is agreed on various
national counterparts
15 days Wed 10-08-16 Tue 30-08-16
Developing capacities of beneficiaries in
life as well as business development skills
14 days Wed 31-08-16 Mon 19-09-16
Complement beneficiaries seed capital 10 days Tue 20-09-16 Mon 03-10-16

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PROJECT MANAGEMENT
for creating social business
Establishment of business venturing 12 days Tue 04-10-16 Wed 19-10-16
Milestone 3: Completion of Creation of
income generated revenue with the help of
enterprise recovery
0 days Mon 03-10-16 Mon 03-10-16
Development off skills of agricultural
value chains in men and women
97 days Thu 20-10-16 Fri 03-03-17
Identification of various key agricultural
value for women and men
17 days Thu 20-10-16 Fri 11-11-16
Identification of opportunities related
with agricultural value chain
22 days Mon 14-11-16 Tue 13-12-16
Provisioning of inputs to the farmers for
the realization of various value chain
12 days Wed 14-12-16 Thu 29-12-16
Establishment of FSS in various targeted
locations
12 days Fri 30-12-16 Mon 16-01-17
Technical training to the farmers on skills
that are needed for value chain development
22 days Tue 17-01-17 Wed 15-02-17
Institutionalization of various FSS
approach
12 days Thu 16-02-17 Fri 03-03-17
Milestone 4: Completion of Development
off skills of agricultural value chains in men
and women value
0 days Wed 15-02-17 Wed 15-02-17
Communities benefit from solar energy for
various sustainable livelihoods opportunities
227 days
Mon 06-03-
17
Tue 16-01-18

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PROJECT MANAGEMENT
Expansion of solar energy applications 61 days
Mon 06-03-
17
Mon 29-05-17
Mapping solar energy insecurity gaps 10 days Mon 06-03-17 Fri 17-03-17
Development as well implementation of
awareness training program and campaign that
focuses on various decision makers
23 days Mon 20-03-17 Wed 19-04-17
Sharing practices as well as experiences
for scale -up
18 days Thu 20-04-17 Mon 15-05-17
Develop programme frame working solar 10 days Tue 16-05-17 Mon 29-05-17
Milestone 5: Completion of expansion of
solar energy applications
0 days Mon 15-05-17 Mon 15-05-17
Decentralization of solar energy that is
installed in various public centres
50 days Tue 30-05-17 Mon 07-08-17
Analysing and defining short term solar
energy priorities
12 days Tue 30-05-17 Wed 14-06-17
Designing phase out road map for
technical installation of feasible communal
solar energy services
18 days Thu 15-06-17 Mon 10-07-17
Training various local cooperatives on
maintaining of community solar energy system
20 days Tue 11-07-17 Mon 07-08-17
Milestone 6: Completion of
decentralization of solar energy that is installed
in various public centres
0 days Mon 10-07-17 Mon 10-07-17
Introduction of solar energy for 63 days Tue 08-08-17 Thu 02-11-17

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PROJECT MANAGEMENT
supporting enhancement of rural community
resilience for energy
Analysing future and critical present
needs of energy
14 days Tue 08-08-17 Fri 25-08-17
Identifying various demonstration sites for
refining roles of stakeholders
16 days Mon 28-08-17 Mon 18-09-17
Designing as well as stalling pilot solar
energy systems
18 days Tue 19-09-17 Thu 12-10-17
Development of capacity building
program for maintaining micro-business on
solar energy
15 days Fri 13-10-17 Thu 02-11-17
Milestone 7: Completion of introduction
of solar energy for supporting enhancement of
rural community resilience for energy
0 days Thu 12-10-17 Thu 12-10-17
Marketing of developed micro-business 53 days Fri 03-11-17 Tue 16-01-18
Assessing solar market potential for
supporting solar energy sector
18 days Fri 03-11-17 Tue 28-11-17
Development of strategic solar market
mix program
16 days Wed 29-11-17 Wed 20-12-17
Supporting building networking and
partnership
19 days Thu 21-12-17 Tue 16-01-18
Milestone 8: marketing of developed
micro business
0 days Wed 20-12-17 Wed 20-12-17
Promoting social cohesion through 117 days Wed 17-01- Thu 28-06-18

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PROJECT MANAGEMENT
community dialogue 18
Establishment of water user association 62 days
Wed 17-01-
18
Thu 12-04-18
Building relationship of trust or creating
WUA
24 days Wed 17-01-18 Mon 19-02-18
Enhancing profitability and production by
improving processing and marketing
20 days Tue 20-02-18 Mon 19-03-18
Promoting discussion on the potential for
water market
18 days Tue 20-03-18 Thu 12-04-18
Milestone 9: Completion of establishment
of water user association
0 days Mon 19-03-18 Mon 19-03-18
Resolving community level conflicts 55 days Fri 13-04-18 Thu 28-06-18
Conduction of community level conflict
and situation analysis
18 days Fri 13-04-18 Tue 08-05-18
Capacity development through mentoring 15 days Wed 09-05-18 Tue 29-05-18
Innovative approaches supported with
small grants
22 days Wed 30-05-18 Thu 28-06-18
Milestone 10: Completion of Resolving
community level conflicts
0 days Tue 29-05-18 Tue 29-05-18
Enabling functions, capacity as well as
financing for delivering improved service
219 days Sun 15-04-18 Thu 14-02-19
Local authorities are better for planning
monitoring as well as co-ordaining aid and
recovery
75 days Fri 29-06-18 Thu 11-10-18

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PROJECT MANAGEMENT
Conducting public service damage
assessment
18 days Fri 29-06-18 Tue 24-07-18
Reactivating DMT and restoring public
service delivery
17 days Wed 25-07-18 Thu 16-08-18
Establishing coordination mechanism at
the governorate level
16 days Fri 17-08-18 Fri 07-09-18
Providing technical advice to the project
team of UNDP
24 days Mon 10-09-18 Thu 11-10-18
Milestone 11: Completion of local
authorities are better for planning monitoring
as well as co-ordaining aid and recovery
0 days Thu 11-10-18 Thu 11-10-18
- Increasing local capacity of local actors 193 days Sun 15-04-18 Wed 09-01-19
Strengthening local capacity of local
training
16 days Fri 12-10-18 Fri 02-11-18
Conducting participatory value chain
analysis
12 days Mon 05-11-18 Tue 20-11-18
Designing and implementing private
sector led apprenticeship schemes
22 days Wed 21-11-18 Thu 20-12-18
Developing, testing Work services pilot 14 days Fri 21-12-18 Wed 09-01-19
Milestone 12: Completion of increasing
local capacity of local actors
0 days Sun 15-04-18 Sun 15-04-18
Strengthen partnership with the private
sector
26 days Thu 10-01-19 Thu 14-02-19
Mapping active and economic credible 14 days Thu 10-01-19 Tue 29-01-19

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PROJECT MANAGEMENT
entities
Building capacities of business
associations and economic institutions
12 days Wed 30-01-19 Thu 14-02-19
Milestone 13: Completion of strengthen
partnership with private sector
0 days Thu 14-02-19 Thu 14-02-19
5. Risks involved with the project
Risk Type Consequence Counter
measures
Owner Status
Ongoing
war as well
as
conflicting
parties
generally
control
various
political and
geographical
areas
Political
risks
Conflicting
parties
generally
creates
influence to
benefit only
one part of the
parties due to
the programme
interventions.
Communicati
on with local
authorities
helps in
clarifying the
objectives of
program
interventions
as well as
impartiality
Project
officers,
specialist
cohesion
specialists and
project officers
Pending
Deterioration
of security
solution
Security
risks
It is found that
implementation
s constraints
due to limited
access to the
Regular
security review
with the
partners are
quite helpful in
Project
manager and
Solar energy
manager
Pending

11
PROJECT MANAGEMENT
target areas of
the agencies as
well as due to
enhancing
threat levels of
the various
international
staffs.
monitoring the
security
conditions and
for taking
remedial
actions as
required. In
addition to
this, it is
identified that
implementatio
n of modalities
are less
dependent on
various staffs
and are
generally
likely to be
impacted by
the various
security
increments.
Furthermore,
procuring as
well as

12
PROJECT MANAGEMENT
identifying
goods as well
as services
locally helps in
ensuring
sustainability.
Lack of
financial
resources
Regulatory
risks
It is found that
no
sustainability
of project
impacts until
capacity of
local
authorities
improved.
It is very
much
important to
develop the
capacity of
various local
authorities for
supporting the
local levels as
well as
resource
mobilization.
Additionally
the project also
helps in
providing
support to
various local
authorities’
Technical
specialist
Pending

13
PROJECT MANAGEMENT
operational
support during
the
implementatio
n of the
project.
Continuing
humanitarian
crisis
Project
risk
Due to
continuous
humanitarian
crisis,
beneficiaries’
immediate
needs generally
does not focus
on various
subsistent
needs and due
to absence of
space for
midterm
investment for
planning
commitment.
It is identified
that
interventions
are generally
planned for
meeting the
subsistent
needs and for
creating space
for people’s
future
investment
planning and
in addition to
this,
communities
generally
clarify the
benefits of
Project
managers
Communicatio
n officers and
Project officers
Pending

14
PROJECT MANAGEMENT
various
interventions
for resilience.
Inflation Financial
risk
Due to
inflation there
is lack of
various types of
financial
resources in
order to deliver
the results.
It is identified
that payment
to the partners
in USD are
generally done
as per the
agreed criteria
Project
managers
Pending
Recruitment
delay of
some staffs
and
specialists
Operation
al risk
It is identified
that due to
recruitment
delay of
various staffs
and specialists
there is delay in
the solar energy
implementation
as well as delay
in various
financial
services.
It is assumed
by the program
officer from
the livelihood
restoration
team that the
project
manager will
work until the
entire
recruitment
procedure gets
completed.
Programme
officer
Resolve
d
Collapse of Financial It is identified It can be Project Pending

15
PROJECT MANAGEMENT
financial
system
risk that the lack of
liquidity
creates
difficulties in
transportation.
resolved by
assessing the
feasibility of
utilizing
alternatives
financial
providers
including
various micro-
finance
institutors,
exchange
officers. In
addition to
this, it is quite
necessary to
support cash
based
interventions
for
establishing
partnership
with various
financial
providers in
managers

16
PROJECT MANAGEMENT
order to
provide
appropriate
liquidity.
Perception
that UN’s
perception is
not impartial
Strategic
risk
Greater
requirement for
conflicting
sensitivity
mechanism for
cutinisation of
various
program
activities are
generally
accused.
It is identified
that the
problem can be
easily resolved
by continuous
engagement
and by
monitoring
number of
perceptions at
the community
level. Working
with various
neutral, local
as well as
socially
accepted
partners as
well as
continuously
sharing of
Project
officers and
Technical
specialist
Pending

17
PROJECT MANAGEMENT
local
knowledge is
quite important
for resolving
issues. In
addition to this
the investment
within the
program by
properly
selecting the
beneficiaries
with the, local
partners as
well as various
community
members.
Limited
capacity of
implementin
g partners
Operationa
l risk
It generally
leads to limited
technical,
managerial as
well as
financial
expertise.
It can be
resolved by
working with
local partners
that have
generally
under various
projects where
Project status Pending

18
PROJECT MANAGEMENT
possible
including the
PBF. It
generally
builds capacity
of
implementatio
n partners
including
training
initiatives with
the help of
current
program as
well as other
UNCT
projects.
6. Project costing and budget
It is assumed that the project of “enhancing rural resilience in Yemen will be
completed within the budget of around 30 million. The cost that is associated with various
resources as well as materials of the project are listed in the table below:
Category Total budget (USD)
Staff as well as other personal costs 7,124,752.81
Materials, commodities as well as supplies 4,331, 500.33

19
PROJECT MANAGEMENT
Equipment’s, furniture, vehicles including
depreciation
3,442,199.18
Contractual services 4,232,905.49
Travel 940,246.91
Transfers and Grants to Counterparts 13,472,512.00
Other direct cost including operating cost 2,024,882.83 7
Indirect support charge (7%) 2,463,054.01 8
Total cost including indirect support
charge
38,032,053.56
7. Stakeholder’s roles and responsibilities
The stakeholders who are involved with the project are listed in the table below with
their responsibilities:
Roles Responsibilities
UNDP senior management The senior management of UNDP takes
proper actions about the project in order to
enhance Rural Resilience in Yemen (ERRY)
so that the communities can be able to
manage the local risks as well as shocks for
enhanced economic self-resilience.
ERRY programme manager The program manager mainly arranges the
program of rural resilience in Yemen in order
to resolve the issues that the people of
Yemen are facing by strengthening
community resilience planning, community

20
PROJECT MANAGEMENT
productive assets rehabilitation, livelihoods
improvement as well as access to solar
energy.
Project Officers The project officers mainly engage in the
project of enhancing Enhance Rural
Resilience in Yemen (ERRY) for improving
the livelihood of the people by providing
them proper facility for strengthening the
community resilience.
Social Cohesion Specialist The social cohesion specialist mainly
engages in overseeing as well as managing
the day to day activities of the project for
capacity improvement of the entire program
so that entire program can be properly
implemented for improving the livelihood of
people in Yemen.
Technical specialists The technical specialist mainly engages in
developing, promoting the technical solutions
which helps in supporting the business
requirement of the program so that the people
can get proper facility for enhancing the rural
resilience of Yemen.
Solar energy project manager The solar energy project manager mainly
engages in developing solar programme
framework for defining the immediate,

21
PROJECT MANAGEMENT
medium as well as long terms actions fort
resilience building in the project.
Communication Officers The communication officers utilizes
appropriate communication strategies in
order to communicate appropriate with other
stakeholders of the organization so that no
issues occurs within the project due to
communication gap. In addition to this, they
are mainly responsible of conveying
information organizations external as well as
internal messages.
8. Informed and effective communication plan
Communicatio
n type
Objective of
communication
Medium Frequency Audience Owner
Project team
meeting
Project team
meeting is
mainly arranged
in order to
discuss about
the needs as
well as
requirements of
the project so
that the rural
resilience of
Face to face
and
conference
hall
As needed Project
sponsor and
project
member
Project
manager

22
PROJECT MANAGEMENT
Yemen can be
enhanced
successfully.
Kick off
meeting
The kick off
meeting is
mainly arranged
in order to
discuss about
the objectives as
well as goals of
the project.
Face to face Once Project
sponsor
Project
officers
Monthly status
meeting
The status
meeting is
mainly arranged
in order to
discuss about
the status of the
project for
ensuring that
entire project
will be
completed
successfully on
time.
Face to face
Conference
hall
As needed Project
team
Program
officers
Project status Reporting Face to face Weekly Project Program

23
PROJECT MANAGEMENT
requests about the status
of the project is
mainly done in
order to provide
proper
assurance that
the entire
project is on
track and it will
be successfully
completed
within the
assumed time
and budget.
Conference
hall
sponsor
Project
manager
officers

24
PROJECT MANAGEMENT
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