Have the Objectives of Various Stakeholders Been Met?

The assignment content describes the design and development of an Executive Board Room at Sofitel Sydney Wentworth Hotel. The room is designed to accommodate different types of meetings, including presentation sessions, and must meet the needs of executive board members who prefer a spacious and comfortable meeting space. The design includes adequate capital resources, technological tools, and sufficient seating arrangements. The assignment also highlights the importance of maintaining flexibility in the design to cater to changing requirements.

Running head: FACILITY AND RISK MANAGEMENT
Facility and Risk Management
Name of the Student:
Name of the University:
Author Note:

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Executive Summary
The following report is based on the strategies in terms of conference room designs. The purpose
of the report is develop the understanding about how a venue can be designed avoiding the
challenges. The report provides a detail analysis of the principles of venue design that are further
applied to selected venue. While designing the strategies and applying the principles certain
factors have been considered such as stakeholder expectation and organizational goals and
objectives. Moreover, the report also focuses on how a venue needs to be selected through a
proper assessment. A rationale behind the venue condition explanation has been provided.

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Table of Contents
Introduction......................................................................................................................................2
Part 1:...............................................................................................................................................2
Venue Design Analysis....................................................................................................................2
Analysis of the design principles have been applied to your chosen venue....................................2
Has the intended purpose of the design been achieved?..................................................................3
Have the objectives of the various stakeholders been met?............................................................4
Other considerations that were or should have been made in the design of the venue...................4
Part 2:...............................................................................................................................................5
Venue Condition Assessment..........................................................................................................5
Explanation of the rationale behind a venue condition assessment.................................................5
Objectives, challenges and benefits associated with such an appraisal...........................................6
Conclusion.......................................................................................................................................7
References........................................................................................................................................8

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Introduction
Conference rooms usually add functionalities, due to which they often lose the usability.
It is notable that in order to prepare a standard conference room, it is necessary to design it with
multiple displays, full of equipment, meeting capture systems, and teleconferencing systems. In
addition to this, the executive rooms control the light, sound, projectors, and screens (Gibb, and
Isack 2012.). The help of the technological tools in the executive room would be helpful to
prepare a complete design. The study would provide the insightful ideas about an impressive
design of Executive Board Room in Sofitel Sydney Wentworth Hotel. The assessment provides
the ideas about the design and necessary resources that would be used for the preparing the
venue.
Part 1:
Venue Design Analysis
Analysis of the design principles have been applied to your chosen venue
The design of the executive room requires following the structured shapes and resources.
These resources are utilized for arranging the boardroom meetings and other conferences. It is
necessary to consider the Modern Control Systems Designs to understand the underlying
challenges (Afanasiev, Kolmanovskii and Nosov 2013). It is a mathematical explanation to
identify the determinants associated while designing the executive room. In the previous time,
the design thinking was centered for arranging these meetings. However, it has been noticed that
this particular executive room has the sufficient number of tables. It is necessary to design the

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executive room by maintaining the proper design principles. The executive room requires
following the below mentioned principles:
 It is necessary to utilize the space in the executive room with proper structure West, J.
and (O'Mahon 2014). The tables and chairs are needed to be placed by keeping enough
spaces. During the conference, it is necessary that the members feel comfortable in the
room and enough space to sit comfortably.
 The executive room requires including the storage area, drawers, shelves and cabinet. In
this venue, these features have been added. The adequate number of tables, chairs, and
storages are added within this executive room.
 While structuring the executive room, it is necessary to keep focus on several essentials,
such as speaker, projector, lights, TV, stoves, fridges, etc (Johnson 2013). However, it is
seen that while designing the executive room, the adequate amount of electricity,
projectors, and TV.
 The design principles determine that these resources are needed to be properly checked
and monitored. The assessment report determines that the designs and resources are
properly checked on a regular basis.
Has the intended purpose of the design been achieved?
The goal of building this executive room was to understand the use of meeting rooms by
the executives. The approach for preparing the entire design was to investigate the general work
process and the agenda of the meeting (Stanton, Salmon and Rafferty 2013). It is also required to
understand the different types of meetings prepared by the staffs. The planning was done for
building the Executive Board Room in Sofitel Sydney Wentworth Hotel to arrange the meeting

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for the executive board directors. The different types of the meeting process have been explored
while structuring the design. Moreover, the observation is made to analyze both paper based and
computer based scheduling as well as the document handling system. The interviews were
conducted to observe the proper schedules and supports derived from the staffs. The assessment
provides the idea that the resources were properly organized. Moreover, the staffs and executives
were also involved to prepare the entire room.
Have the objectives of the various stakeholders been met?
Prior to this room designing process, the objectives were made to ensure the possibility of
success (Duffy, Cave and Worthington 2016). The first objective was to structure the proper
style, overall space, image and experience. It was noticeable that the design of the executive
room concentrated on these aspects more specifically. In order to fulfill these criteria, the
adequate capital resources have been added. The focus was set to structure the complete set up as
per the preferences of the executives. The exploration of the different meeting types was quite
helpful in this case. Based on the meeting requirements, the executive rooms included sufficient
sitting arrangements, tables, chairs, and enough space to sit comfortably. There is the huge place
where the executives can even undertake the session of presentation. The stakeholders are the
executive board members who opted for the spacious and comfortable meeting room. The
discussion room requires concentrating on specific resources like projector, TV, electricity, air
conditions, and sufficient space to seat (Johnson 2013). The assessment report seems to be
fulfilling all such criteria that ensure the accomplishment of these objectives.

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Other considerations that were or should have been made in the design of the venue
The observation of these structured designs is notifying that it was necessary to develop
the technological resources in an advanced way. The traditional technological tools are needed to
be upgraded. It is notable that the technological tools are mainly associated with two major parts
related to the works of CEO. These two parts are effective relationship building and
communication. In fact, the upgraded technological tools are much helpful in sharing necessary
information during the decision-making process. Hence, the upgraded technological involvement
was required for preparing the design of the venue. Another major consideration was the
persistence with the structure. The design was prepared according to the business objectives.
Hence, it is necessary to maintain the persistency. The replacements of the faulty wires or any
mismanaged technologies are essential. It may cause any accidental hazards. Hence, the regular
checks and monitoring is required.
Part 2:
Venue Condition Assessment
Explanation of the rationale behind a venue condition assessment
The venue condition is the primary criteria for building an executive room. The mission
of Sofitel Sydney Wentworth Hotel was to utilize the technological tools to structure a
comfortable and well-organized executive room. The need of this new executive room set up is
mainly based on several reasons. It is necessary to gather the adequate idea about the different
types of meetings that are going to be held at that designed place. Penner, Adams and Rutes
(2013) stated that The different set up for each department was quite difficult to design if there

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was any lack of resource. In order to structure the entire design, it was necessary to derive the
complete ideas about the different meeting styles that are going to be held at that executive room.
The stakeholders wanted a complete set up with enough spaces, drawers, shelves and sufficient
space for sitting. The projectors and TV were also required to undertake the presentation
practices. These business practices needed more observation on the several criteria. The single
use of the facility was required to be incorporated. It was even necessary to maintain the
flexibility in time of building up the venue. The operators might change this flexible use. The
major focus of this executive room is to undertake the suitable meeting session (Landa 2016).
The focus of the tourism industry is to build good relationship with the travelers or tourists.
Therefore, these meeting rooms are essential to arrange the meeting with the staffs and providing
them the accurate information about the hospitality management. Therefore, this initiative is
undertaken for structuring a meeting room for the training and other discussion purposes.
Objectives, challenges and benefits associated with such an appraisal
The objective of this initiative was to improve the hospitality practices that are important
to build a good rapport with the target customers. In the tourism sector, it is important to build a
good customer relationship, which can be facilitated by the good hospitality services. The
executive room with enough and comfortable spaces would be helpful enough in arranging
meetings or training sessions by the executives (Mitton and Nystuen 2016). The complete design
would provide the new generation learning and discussion scenario that is much effective for the
business purposes. Hence, it is quite essential to keep the focus on needs of the stakeholders
while designing the entire rooms. The lack of upgraded technological tools was the major
determinant for this planning process. It is suggested that the traditional technologies can be
replaced to bring more beneficial outcome. On the other hand, there was the possibility of

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rejecting the design if the executives or other stakeholders do not like it. Hence, the challenges
are also much concerned in such cases.
Conclusion
The entire plan is structured to build up Executive Board Room in Sofitel Sydney
Wentworth Hotel. The different types of the meeting process have been explored while
structuring the design. Moreover, the observation is made to analyze both paper based and
computer based scheduling as well as the document handling system. The focus was set to
structure the complete set up as per the preferences of the executives. The exploration of the
different meeting types was quite helpful in this case. Based on the meeting requirements, the
executive rooms included sufficient sitting arrangements, tables, chairs, and enough space to sit
comfortably. The focus was set to structure the complete set up as per the preferences of the
executives. The stakeholders are the executive board members who opted for the spacious and
comfortable meeting room. The discussion room requires concentrating on specific resources
like projector, TV, electricity, air conditions, and sufficient space to seat. The upgraded
technological involvement was required for preparing the design of the venue.

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References
Afanasiev, V.N., Kolmanovskii, V. and Nosov, V.R., 2013. Mathematical theory of control
systems design (Vol. 341). Springer Science & Business Media.
Duffy, F., Cave, C. and Worthington, J. eds., 2016. Planning office space. Elsevier.
Gibb, A.G. and Isack, F., 2012. Client drivers for construction projects: implications for
standardization. Engineering Construction and Architectural Management, 8(1), pp.46-58.
Johnson, J., 2013. Designing with the mind in mind: simple guide to understanding user interface
design guidelines. Elsevier.
Karlen, M. and Fleming, R., 2016. Space planning basics. John Wiley & Sons.
Landa, R., 2016. Advertising by design: generating and designing creative ideas across media.
John Wiley & Sons.
Mitton, M. and Nystuen, C., 2016. Residential interior design: A guide to planning spaces. John
Wiley & Sons.
Penner, R.H., Adams, L. and Rutes, W., 2013. Hotel design, planning and development.
Routledge.
Stanton, N., Salmon, P.M. and Rafferty, L.A., 2013. Human factors methods: a practical guide
for engineering and design. Ashgate Publishing, Ltd..

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West, J. and O'Mahony, S., 2014, January. Contrasting community building in sponsored and
community founded open source projects. In System Sciences, 2005. HICSS'05. Proceedings of
the 38th Annual Hawaii International Conference on (pp. 196c-196c). IEEE.