Project Management Costs & Timelines

This assignment delves into the crucial relationship between project management practices and their influence on overall project costs and timelines. It highlights how various project management approaches can affect both cost efficiency and schedule adherence. The analysis emphasizes the importance of effective cost control measures and timeline management strategies for successful project completion.

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BCO5651 ERP Implementation Assignment 1
Table of Contents
Project Requirements & Assumptions.............................................................................................................3
Part 1: Calendar & Rates............................................................................................................................. 3
Part 2: Project Amendment Approach........................................................................................................ 4
Part 1: Start, End dates and Total Cost............................................................................................................5
Part 1 Project Statistics................................................................................................................................5
Part 1 Screenshots....................................................................................................................................... 6
Part 2: Task Details on Amendments for ??% Cost Reduction & ? Weeks Early..............................................7
Part 2 Project Statistics................................................................................................................................7
Part 2 Task Amemdment Details: Project Notes..........................................................................................7
Part 2 Task Amemdment Details: Critical Tasks...........................................................................................8
Part 2 Task Amemdment Details: Cost-Reduction Tasks.............................................................................8
Part 2 Screenshots....................................................................................................................................... 9

BCO5651 ERP Implementation Assignment 1
Project Requirements & Assumptions
Part 1: Calendar & Rates
1. Create and save new base calendar and amend the project start date & 
hours worked, lunch and holidays to assigned team
2. Public Holidays 
(see screenshots of source below)
http://www.mom.gov.sg/employment-practices/employment-rights-conditions/leave-and-
holiday/Pages/PublicHolidays2012.aspx
3. Add reasonable resource costings: External resources o
(see screenshot of External Group in next row)
4. Add reasonable resource costings: Top management resources (see o
screenshot below)

BCO5651 ERP Implementation Assignment 1
Part 2: Project Amendment Approach
1. Core reason to o According to a definition by Investopedia.com, “de-merger” is a business strategy in
shorten which a single business is broken into components, either to operate on their own, to be
implementation sold or to be dissolved
timeline and o
costs: to
accommodate a
proposed
de-merger
occurring within
the organisation
Source: SAP Support Portal (Login from http://service.sap.com)
2. Potential 
advantages of
SAP Best
Practices
installation
Sources:
*http://help.sap.com,
http://www.infosysblogs.co
m/sap/2011/08/sap_best_p
ractices_approach.html
3. Project employs 
the ASAP
methodology
Sources:
http://searchsap.techtarget.
com/definition/ASAP,
http://www.r3now.com/lite
rature/ASAP-Proven-
Methodology-for-Fast-
Successful-
Implementation.pdf
Source: SAP Support Portal (Login from http://service.sap.com/roadmaps)
4. You can amend any ASAP o
stages. Do not amend any
task that involves testing,
security
5. Do not reduce any o

BCO5651 ERP Implementation Assignment 1
functionality in the project
6. Do not add graduate o
students or outsource any
tasks. Do not amend
Milestones as they are not
tasks, do not add extra
resources to the project.
7. DO NOT LEVEL PROJECT
8. Project Duration was o
planned in number of work
days and should remain the
same
Part 1: Start, End dates and Total Cost
Part 1 Project Statistics
Part # Start Date End Date Total Costing
Part 1 9/26/11 12/24/12 S$6,156,920
Project tab>
Project
Information>
Statistics
For reference
only: Project
Statistics of the
original project plan
Original Project Plan Project Statistics

BCO5651 ERP Implementation Assignment 1
Part 1 Screenshots
File>
Options>
Display
- Currency
Symbol
= S$ (Sing
Dollar)
- Decimal
digits = 2
- Placement =
S$1
- Currency =
SGD
Project tab>
Change
Working
Times
- New Project
Calendar
created
- Public
Holidays
added as
Exceptions
for
years 2011 &
2012

Default Work
Weeks
changed to
Cater for
Group??
Working
hours
10am to 6pm
and
lunch break
of half
an hour
Task tab>
Resource
Sheet view
- Hourly Rate
assigned to
each
resource
- Grouping
done for
External
resources
and Top
Management
resources
- Base
Calendar
set to
“Group??”
Project
Calendar
Resource Name Type Material
Label Initials Group Max.
Units Std. Rate Ovt. Rate Cost/
Use
Accrue
At
Base
Calendar
Program / Project
Manager Work P 100% S$85.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Application
Consultant Work A 100% S$70.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
OCM Expert Work O 100% S$80.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Steering
Committee
Member
Work S 100% S$150.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Program Controls
Manager Work P 100% S$70.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Executive Sponsor Work E 100% S$200.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Business Process
Owner Work B 100% S$100.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Technical
Consultant Work T 100% S$50.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Technical Team
Member Work T 100% S$50.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Authorization
Administrator Work A 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
System
Administrator Work S 100% S$50.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Training and
Documentation
Team Member
Work T 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Business Process
Team Member Work B 100% S$70.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Database
Administrator Work D 100% S$65.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Internal Auditor Work I 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Project Reviewer Work P 100% S$55.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Application Team
Member Work A 100% S$55.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Development
Manager Work D 100% S$60.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Help Desk
Provider and
Manager
Work H 100% S$55.00/hr S$0.00/
hr S$0.00 Prorate
d Standard

Legacy System
Expert Work L 100% S$45.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Programmer /
Developer Work P 100% S$40.00/hr S$0.00/
hr S$0.00 Prorate
d Standard
Resource
Leveling
could
help to
resolve
the over
allocation
of
resources but
was not
performed as
stated in
Assignment
Descriptor
“DO
NOT LEVEL
PROJECT”.
No resource leveling is performed as stated in the assignment descriptor “do not level project”.
Part 2: Task Details on Amendments for 23.37% Cost Reduction & 4 Weeks
Early
Part 2 Project Statistics
Part # Start Date End Date Total Costing
Part 1 9/26/11 12/24/12 S$6,156,920
Part 2 9/26/11 11/14/12 S$4,717,920
Variance Weeks Early (-28d) Cost Reduction (23.37%)
Project tab>
Project
Information>
Statistics
Part 2 Task Amendment Details: Project Notes
Notes to 
Lecturer:
WBS Code Task: Production support and cutover planning Task Notes
1.2.1 Determine cutover plan and production support plan Added

WBS Code Task: End User Training and Documentation Strategy Definition Task Notes
Assess End User Training Needs and documentation Added
.
WBS Code Task: Gap analysis Task Notes
2.4.4Gap Analysis
Added
2.4.4.1 Define Reports Requirements and interface requirements
2.4.4.2 Define Interface Requirements and enhancement requirements
2.4.4.3 Define Conversion Requirements and forms requirements
WBS Code Task: General Requirements Workshops Task Notes
2.4.2General Requirements Workshops Added
2.4.2.1 Determine Enterprise Standards, General Settings and Master data

BCO5651 ERP Implementation Assignment 1
Part 2 Task Amendment Details: Critical Tasks
WBS Code Task From (days) To (days) Reduction
1.4.2End User Training and Documentation Strategy
Definition Fri 12/30/11 Wed 1/4/12
1.4.2.1 Assess End User Training Needs and documentation Fri 12/30/11 Tue 1/3/12 3 days
1.4.2.2 Develop an End User Proposal Fri 12/30/11 Wed 1/4/12
WBS Code Task From (days) To (days) Reduction
2.4.2General Requirements Workshops Thu 1/12/12 Mon 1/16/12
2.4.2.1 Determine Enterprise Standards, General Settings and
Master data Thu 1/12/12 Mon 1/16/12 1 day
WBS Code Task From (days) To (days) Reduction
2.4.4Gap Analysis Mon 1/30/12 Mon 2/6/12
2.4.4.1 Define Reports Requirements and interface requirements Mon 1/30/12 Mon 2/6/12
2.4.4.2 Define Interface Requirements and enhancement
requirements Mon 1/30/12 Mon 2/6/12 6 days
2.4.4.3 Define Conversion Requirements and forms requirements Mon 1/30/12 Mon 2/6/12
2.4.4.4 Define Workflow Requirements Mon 1/30/12 Mon 2/6/12
Part 2 Task Amendment Details: Cost-Reduction Tasks
WBS Code Task From (days) To (days) Reduction
1.1.4 Project Charter Fri 10/7/11 Fri 10/14/11
(S$61080-
S$52,840)=
S$8240
1.1.4.1 Organize Workshop for Detailing Project Charter Fri 10/7/11 Fri 10/14/11
1.1.4.2 Define Project Mission Statement Fri 10/7/11 Fri 10/14/11
1.1.4.3 Define Project Goals and Objectives Fri 10/7/11 Fri 10/14/11
1.1.4.2 Define Project Scope Fri 10/7/11 Fri 10/14/11
1.1.4.5 Define Implementation Methodology Fri 10/7/11 Fri 10/14/11
1.1.4.6 Develop Organizational Change Strategy Fri 10/7/11 Fri 10/14/11
1.1.4.7 Create Initial Project Plans Fri 10/7/11 Fri 10/14/11
1.1.4.8 Define and Select Deliverables for the Project Fri 10/7/11 Fri 10/14/11

1.1.4.9 Review Project Charter with Technical Team Fri 10/7/11 Fri 10/14/11
1.1.4.10 Assemble and Approve Project Charter Fri 10/7/11 Thu 10/13/11
WBS Code Task Name From (days) To (days)
Reductio
n
1.1.5Project Organization Fri 10/7/11 Tue 10/11/11 (S$12,240
1.1.5.1 Define Project Organization and Create Teams Fri 10/7/11 Tue 10/11/11 -S$4080)
=S$8160
1.1.5.2 Conduct Project Team Transition Meeting Fri 10/7/11 Tue 10/11/11
WBS Code Task From (days) To (days) Reduction
3.3.3End User Training and Documentation Content
Development Mon 4/23/12 Wed 5/9/12
3.3.3.1 Create End User Training and Documentation Materials Mon 4/23/12 Wed 5/9/12
3.3.3.2 Review Content and Materials Mon 4/23/12 Mon 5/7/12
(S$158,080
-
S$104,880)
3.3.3.3 Create SAP Training Environment and Refresh Strategy Mon 4/23/12 Mon 5/7/12 =S$53,200
3.3.3.4 Conduct Pilot Test Mon 4/23/12 Mon 5/7/12
WBS Code Task From (days) To (days) Reduction
3.5.1Conversion Procedures Thu 4/26/12 Tue 5/22/12
3.5.1.1 Define Conversion Procedures Thu 4/26/12 Tue 5/22/12
(S$293,600
-
S$264,240)
3.5.1.2 Create Conversion Detailed Definition Thu 4/26/12 Tue 5/22/12 =S$29,360
3.5.1.3 Create Conversion Technical Specifications Thu 4/26/12 Tue 5/22/12
3.5.1.4 Create Conversion and Transfer Programs Thu 4/26/12 Tue 5/22/12
3.5.1.5 Complete Manual Conversion Procedures Thu 4/26/12 Tue 5/22/12
3.5.1.6 Test and Review Conversion Programs Thu 4/26/12 Tue 5/22/12
WBS Code Task From (days) To (days) Reduction
3.5.3Enhancements Development Thu 4/26/12 Thu 6/7/12
3.5.3.1 Create Enhancement Detailed Definition Thu 4/26/12 Thu 6/7/12 (S$740,080
-S$382800)
3.5.3.2 Create Enhancement Technical Specifications Thu 4/26/12 Thu 6/7/12
3.5.3.3 Create Enhancement Thu 4/26/12 Thu 6/7/12 =S$357,280
3.5.3.4 Define Enhancement Test Procedure Thu 4/26/12 Thu 6/7/12
3.5.3.5 Test and Review Enhancement Programs Thu 4/26/12 Thu 6/7/12

WBS Code Task From (days) To (days) Reduction
3.5.4Reports Development Thu 4/26/12 Thu 6/7/12
3.5.4.1 Choose Report Development Tools Thu 4/26/12 Thu 6/7/12 (S$588,800-
S$384,000)
3.5.4.2 Use Report Development Tools Thu 4/26/12 Thu 6/7/12
3.5.4.3 Create Report Detailed Definition Thu 4/26/12 Thu 6/7/12 =S$204,800
3.5.4.4 Create Report Technical Specifications Thu 4/26/12 Thu 6/7/12
3.5.4.5 Create Reports Thu 4/26/12 Thu 6/7/12
3.5.4.6 Define Report Test Procedure Thu 4/26/12 Thu 6/7/12
3.5.4.7 Test and Review Reports Thu 4/26/12 Thu 6/7/12
WBS Code Task From (days) To (days) Reduction
3.5.5Forms Development Thu 4/26/12 Thu 5/24/12
S$667920-
S$290400=
S$377520
3.5.5.1 Create Form Detailed Definition Thu 4/26/12 Thu 5/24/12
3.5.5.2 Create Form Technical Specifications Thu 4/26/12 Thu 5/24/12
3.5.5.3 Create Forms Thu 4/26/12 Thu 5/24/12
3.5.5.4 Define Test Procedures for Forms Thu 4/26/12 Thu 5/24/12
3.5.5.5 Test and Review Forms Thu 4/26/12 Thu 5/24/12

BCO5651 ERP Implementation Assignment 1
Part 2 Screenshots
Use MS
Project
Timelin
e View
to
easily
track
Start
and End
date
regardle
ss of the
views
we are
working
in
Use MS
Project
Critical
Path
view to
help
identify
critical
tasks for
Timelin
e
Amend
ment
Notes
are
added
to all
changed
tasks
with the
explana
tion for
change
1. Changes in project charter
In the project charter section, the number of days in the project charter has been reduced as
the project charter can be developed within 6 days with the help of project team members.
Task Name Duration
Project Charter 6 dys
Organize Workshop for Detailing Project Charter 6 dys
Define Project Mission Statement 6 dys
Define Project Goals and Objectives 6 dys
Define Project Scope 6 dys
Define Implementation Methodology 6 dys
Develop Organizational Change Strategy 6 dys
Create Initial Project Plans 6 dys
Define and Select Deliverables for the Project 6 dys
Review Project Charter with Technical Team 6 dys
Assemble and Approve Project Charter 5 dys
2. Project organization
The number of days in the project organization is reduced in order to complete the entire task within
three days. It is identified that team creation as well as conduction of project team transition meeting can
be conducted parallel.
Task Name Duration
Project Organization 3 dys
Define Project Organization and Create Teams 3 dys

Conduct Project Team Transition Meeting 3 dys
3. End User Training and Documentation Strategy Definition
It is identified that in this section, end user training as well as documentation are completed
together in parallel in order to reduce the number of days. The changes in the end user training
and documentation stage is reflected below:
Task Name Duration
End User Training and Documentation Strategy Definition 4 dys
Assess End User Training Needs and documentation 3 dys
Develop an End User Proposal 4 dys
4. Gap Analysis
In the gap analysis section, define reports as well as interface requirements are defined together in order
to reduce the time. Similarly in order to reduce the duration of gap analysis phase both interface
requirements as well as enhancement requirements are defined together.
Task Name
Gap Analysis
Define Reports Requirements and interface requirements
Define Interface Requirements and enhancement requirements
Define Conversion Requirements and forms requirements
5. End user training and documentation content development
In this phase, the number of days that is needed for completing each activity is reduced as SAP
training materials as well as training environment can be created within 12 days.
Task Name Duration
End User Training and Documentation Content Development 12 dys
Create End User Training and Documentation Materials 12 dys
Review Content and Materials 10 dys
Create SAP Training Environment and Refresh Strategy 10 dys
Conduct Pilot Test 10 dys
6. Development and customization
In development and customization phase, the number of days that is needed to complete the phase is
reduced as development and customization can be successfully completed within 40 days by completing
various activities of this task simultaneously.
Task Name Duration
Development and Customization 40 dys
Conversion Procedures 18 dys
Define Conversion Procedures 18 dys
Create Conversion Detailed Definition 18 dys
Create Conversion Technical Specifications 18 dys
Create Conversion and Transfer Programs 18 dys
Complete Manual Conversion Procedures 18 dys
Test and Review Conversion Programs 18 dys
7. Enhancement development, report development and Form development
In all the three phases, the number of days that is required for completing the activities is
reduced for completing the task at lower cost as all the tasks are generally executed
simultaneously.
Task Name Duration
Enhancements Development 30 dys
Create Enhancement Detailed Definition 30 dys
Create Enhancement Technical Specifications 30 dys
Create Enhancement 30 dys
Define Enhancement Test Procedure 30 dys
Test and Review Enhancement Programs 30 dys

Reports Development 30 dys
Choose Report Development Tools 30 dys
Use Report Development Tools 30 dys
Create Report Detailed Definition 30 dys
Create Report Technical Specifications 30 dys
Create Reports 30 dys
Define Report Test Procedure 30 dys
Test and Review Reports 30 dys
Forms Development 20 dys
Create Form Detailed Definition 20 dys
Create Form Technical Specifications 20 dys
Create Forms 20 dys
Define Test Procedures for Forms 20 dys
Test and Review Forms 20 dys
In the
Detail
Gantt
view:
-
Amende
d
Critical
Tasks
that
affected
the
Timelin
e are
highligh
ted in
Pink
-
Amende
d tasks
that
affected
the
Total
Costs
without
affectin
g the
Timelin
e are
highligh
ted in
blue

Multiple
tasks
can be
selected
and
amende
d
quickly
using
“Inform
ation”
from
Task tab
Bibliography
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