HR Management: Job Description, Legal Obligations, and Induction Program

This document discusses HR management in detail, covering topics such as job description, advertisement options, process application, informing success, interview evaluation, legal obligations, induction program, and research and identification of legal requirements. It also covers the subject of WHS standards, licencing and legal requirements, and risks associated with the development of smooth operations.

Running head: HR MANAGEMENT
HR Management
Name of the Student
Name of the University
Author Notes

1HR MANAGEMENT
Task 1
Part A
1. Job description
According to the information that was received there are various positions that are available in
the organisation called Ocean Breeze Hotel. The aim of the company is to hire individual for the
positions of room service personnel such as chef de Partie, room service attendants, manager of
restaurants and even volunteers. The chef de partie room service will be a full time job and the
timings of the job will be from 11 pm to 7:30 am. The restaurant manager and the room service
manager would be needed for the morning shift the time they would have to be present are 20
hours per week and 2 days per week respectively. The event volunteers would have to work for
10 hours per week and would need to be present on Thursdays and Fridays.
2. Advertisement options
It can be said that the best way to attract prospective candidates towards the organisation is
through advertisements through employment websites such as the Monster.com website, through
advertisements on various forms of print media and by campus recruitments. However, the latter
involves high degree of expenses. Thus, the company such as advertising on cheaper platforms
such as that on social media. Furthermore, the company can advertise for the said position
through referral schemes.

2HR MANAGEMENT
3. Process application
The restaurant manager would need to be someone of benevolent ability to manage stress and
work at the same time and would need to hold a hospitality or a management qualification. The
event volunteers would need to have the ability to communicate publicly, they would need to
have some prior experience in event management. The individuals who would be preferred for
the position would need to have positive and charming qualities. The chef de partie room service
would need to have skills to prepare food under pressure and high rush hours. The selection of
the latter would be evaluated by the performance of the latter in food preparation tests.
4. Informing Success
The selection of the successful individuals would need to be approved by the senior management
of the food and beverages department of the restaurant. The approval will lead to processing of a
letter that would have the following template.
Dear (name of the candidate),
Sub: Letter of selection
We are pleased to inform you that you have been selected for the position of (designation) in the
Ocean Breeze hotel. We are happy to have you on board with us as it gives both you and the
organisation to grow. The description of the job will remain same as discussed before and further
detail regarding the date of joining would be informed to you, once you send approval regarding
the position. We hope to see you prosper along with the organisation.
We request you to revert on this thread with your response regarding approval of the job offer.
Regards,

3HR MANAGEMENT
Human Resource Department,
Ocean Breeze Hotel
5. Interview Evaluation
The aim of the interviews would be to adjudge the skills and competency of the individuals. The
aim of the interview would be to test the skills and evaluate the personality of the candidates who
are to be recruited. In order to ensure fairness of the interviews the questions would not aim
towards the personal life of the candidates. The aim of the interviews would be to conduct proper
screening of the process of the interview. The aim of the company would be to evaluate the
issues in terms gaining association from different cultures and by gaining the efficacy to
inclusion and diversity. The latter would ensure that the company would be able to give equal
employment opportunities. This would help in elevating the stature of the organisation in the
employment market.
6. Interview panel
The aim of the company would be to ensure that the functions that are carried out by the
organisation in an effective manner. The interview panel of the company would be consists of
the senior management of the concerned division of the organisation. Apart from the top level
management of the concerned division of the organisation, the HR department of the
organisation would be represented by the senior HR officials of the hotel who will be
accompanies by the actual division where the recruitment is required or the candidate is to be
placed. The documentation required for each of the positions would be in the form of the
individuals such as the most relevant educational qualifications, the certificates and degrees and

4HR MANAGEMENT
experience certificates and transfer certificates if any apart from the residential proof and the
contact details of the candidate who would appear before the interview panel.
7. Final selection
At the point of time when the prospective clients are down t the last two it is difficult to select
one individual over the other. The interview panel should be sure that they would choose the
candidate who would be best for the organisation. The aim of interview panel at that point of
time would be to judge or adjudge the clients as intensively as possible. The desired candidate
must fulfil all the requirements that are associated to the position and it should be ensured that
the interviewers are impartial while making the final decision. Bias is something that is common,
however, it must be eliminated from the process and it will help in ensuring the fact that the
company has been able to select the best possible candidate for the best interest of the company
which will fulfil the company’s ultimate goal.
8. Letter of appointment
Dear Mr/Ms X, (Restaurant manager)
Sub: Letter of Appointment
This is the letter of appointment. You have been presented with the details of remuneration and
your basic pay is going to be A $12,000 per month which comes down to A $1,440,000 million
per year.
Other details have been presented in the attachment.
9. Legal Obligations
The legal obligations that must be catered to for employing people are:

5HR MANAGEMENT
1. Federal and state laws
2. Tribunal laws,
3. Employment contracts
4. Employee protection acts
The latter must be present in the framework of the organisation.
Part B
Induction Program
The induction program will be necessary and will help in easing the newly hired employees in
the organisation. The induction program that will be conducted will include session when the
employees will be reinstated with the job descriptions. The HR executives will be responsible for
the same. Before informing the employees about the nature of operations that they would need to
cater to, information regarding the history and the hierarchical structure of the organisation will
be informed to the employees who will then clear any doubt that might arise. After which the
employees will be asked to share their views regarding the opportunity that they received in the
organisation. The payroll of each employee would be discussed and documents will be verified
after which identification cards will be issued. The final process of the induction involves the
latter being introduced to the rest of the employees of the organisation through a Mic that is
instated within all the departments of the organisation.
Orientation
Activity Time frame
Discussion regarding history of the
organisation.
10 am to 11 am
Discussing organisation’s structure and 11 am to 12 pm

6HR MANAGEMENT
culture
Reinstating Job description 12pm to 1 pm
Feedback session 1 pm to 2 pm
Discussion regarding payroll 2 pm to 2:30 pm
Document verification 3 pm to 4 pm
Cross verification of documents 4 pm to 4:30 pm
Informing the staff regarding the
inclusion of the new staff through mic.
4:30 pm to 4: 45pm
Total time taken 6hrs 45 min

7HR MANAGEMENT
Task 2
Research and identification of legal requirements
List of legal obligations
1. Federal legislation: The operations should abide by the Food standards of Australia and
New Zealand. Put in place to abide by the federal standards and the PR officer will be
responsible for the same and to be review on 30th July, 2019.
2. State legislation: The latter should abide by the regulations that are presented by the state
legislation. Put in place to abide by the state legislative standards and the PR officer will
be responsible for the same and to be review on 30th July, 2019.
3. Fines: The business should be careful of the latter in order to ensure that the business
does not incur losses. Put in place to abide by the financial standards and the finance head
will be responsible for the same and to be review on 28th July, 2019.
4. Reputation loss: One of the most significant factors that will be managed by the PR
officer.
5. Copyrights: Must be protected and should not be disclosed. Put in place to protect the
copyrights of the company and the treasury officer will be responsible for the same and to
be review on 20th July, 2019.
6. Safety Training: Staff trained in food handling will ensure that the business would be
able to provide quality services. Put in place to abide by the human resource standards
and the facilities officer will be responsible for the same and to be review on 25th July,
2019.

8HR MANAGEMENT
7. Safety Standards: Ensuring food safety standards the business will be able to ensure that
the latter is safe from lawsuits. Put in place to abide by the human resource standards and
the HR officer will be responsible for the same and to be review on 27th July, 2019.
8. Authority: Approval from the food authority of NSW would and Queensland would
ensure that the business gain support. Put in place to abide by the federal standards and
the PR officer will be responsible for the same and to be review on 30th July, 2019.
9. Training: Carry out periodic training and development in order to ensure that the best
possible services are provided to the staff. Put in place to abide by the human resource
standards and the HR officer will be responsible for the same and to be review on 30th
July, 2019.
10. Safety training: Periodic safety instructions would ensure that the operations of the
business are deemed to be favourable. Put in place to abide by the human resource
standards and the facilities officer will be responsible for the same and to be review on
25th July, 2019.
11. Time frame: There are considerable amount time as the activities that needs to be coped
with are gruesome in nature. The time will be allocated on the basis of the rarity of the
task and will be followed by the development of a schedule. The time that is required to
complete the tasks in hand is expected to be around 1 month and 3 weeks.
12. WHS standards: The Standards that have been put forward by the WHS are followed
while the operations are being catered to by the organisation. Hence, it will incorporate
activities such as the development of issues such as Anti-bullying, anti-harassment and
anti-racism policies. Furthermore, the policies that will be incorporated will be
characterised by inclusion and diversity.

9HR MANAGEMENT
Licencing and legal requirements
Be it the music that is played on the jukebox of the restaurant or the decorative items that
are used in the premise of the business, the business would need to unsure the effectiveness of
operations of the business in terms of gaining favourable notions from the regulatory bodies who
are responsible from the protection of the company or the business from violation of copyrights
and other illegal activities. Adequate wage and proper relaxation of the employees along with
maintenance of food standards are some acts that needs to be taken care of by the restaurant in
order to determine the effectiveness of operations of the latter. Taking care of the latter will
ensure that the restaurant will be able to gain considerable amount of effectiveness from the
regulatory bodies as well as the consumer community.
In order to gain support from the state regulatory bodies as well as that of the legal bodies, the
company would have to ensure that they abide by the regulations that have been presented by the
latter. It is the aim of the latter is to carry out activities as such so that the organisation is able to
carry out operations as usual without the intervention of authorities. According to the Food act
2006, the bodies serving food to the consumers should provide food that does not cause any
bodily harm to the people consuming the same. The food that is served in the restaurants should
not violate the standards that have been established by the state and local authorities.
Furthermore, it is the role of the regulatory bodies to protect the rights of the community by
provision of laws and regulations that the organisation dealing with the same have to cater to in
order to gain effectiveness in the market or the location that they are operating in.
Since the restaurant will be serving increased number of guests with the help of a bigger space to
dine in, with the help of the roof top dining facility, the company would need to increase their
capacity to hold certain amounts of food and liquor. The latter cannot be ignored as it is one of

10HR MANAGEMENT
the most popular consumables in the country of Australia. Hence, the organisation would need to
extend the licences associated with food and liquor. The food that are freshly prepared that is the
most of them have to abide by the regulations that are presented through the help of the
regulations that are provided by the state bodies. The liquor licence that the organisation
currently has can be extended with the help of a licence extension fees. If the company is unable
to do the later, the company would need to surrender the previous licence that they had and
would have to apply for a new liquor licence which would allow the restaurant to carry out
operations as usual. The main type of insurance that will be required are regarding the activities
that involve transportation of the materials and the aim of the company in terms of achievement
of the issues. The insurance that is needed to be carried out that the aim of the company should
focus on the aspects that are associated while the company is moving the materials and produce
associated with the production of the organisation. Furthermore, the property in which the
restaurant is carrying out its operations is needed to be insured by the organisation.
The organisation needs to ensure that they are catering to the needs of employment of the
employees. This would imply that the organisation becomes a suitable employer and is perceived
as a favourable employer in the employment market. The latter can be deemed to be favourable
if they are able to meet the standards that have been established by the National Employment
Standards apart from receiving the green signal from as an organisation that provides equal
employment opportunities. Abiding by the WHS requirements will ensure that the aim of the
company in providing the safe working conditions in order to attain the feat of a successful
employer in the employment market that the organisation is operating in.
There are certain risks associated with the development of the issues associated with the
development of the smooth nature of operation of the organisation. The operation would involve

11HR MANAGEMENT
handling of flammable substance and hence, safety measures are needed to be associated with
the same. The kitchen would be the place of that is needed to be addressed in during the risk
management procedure that will be carried out. The handling of gas, oil, alcohol and sharp
objects can cause harm to human capital or property and as a result of the risks there arises a
need for management of the risks. Legal advice would be needed in terms of providing
employment opportunities to communities including people who are specified as immigrants.
The permit evaluation would need to be carried out under the legal advisor.
Part C
Compliance and Continuous improvement
1. The systems that is needed to be incorporated in order to determine the evaluation of non-
compliance standards will be ensured by constant checking and monitoring of the standards
that has been established by the federals and state legislation.
2. By monitoring, the organisation will be able to identify the weaknesses of the compliance
standards so that the same can be changed if needed.
3. In order to ensure that the operational compliances are up to date, the officials responsible for
the development of the activities regarding the same need to stay up to date with what is
being carried out by top MNCs and rival organisations.
4. The portals of the staff will be updated with the standards that are relevant and what is
needed to be catered to by the staff.
5. Appraisal sheets and regulatory information and furthermore, the latter will ensure that the
activities will be up to standards.