Table of Contents INTRODUCTION...........................................................................................................................3 PART 1............................................................................................................................................3 TASK 1............................................................................................................................................3 a) Purpose of HR function and its importance.......................................................................3 b) Strengths and weakness of current selection method.........................................................4 c) Two improvements to enhance selection process..............................................................6 TASK 2............................................................................................................................................7 a) Person specification............................................................................................................7 b) Advantages and disadvantage of current method of advertising.......................................8 c) Recommendations for placing job advertisement............................................................10 PART 2..........................................................................................................................................10 TASK 3..........................................................................................................................................10 a) Benefits of HRM practices used by Microsoft.................................................................10 b) Flexible working arrangements and there benefits to both company and employees......11 c)Motivation of worker through its job role.........................................................................12 TASK 4..........................................................................................................................................13 a) Employee engagement and its importance in effective employee relation......................13 b) Key approaches of engaging workers and improving communication at workplace......14 c) Key elements of employment legislation which impacts HR decisions..........................14 CONCLUSION..............................................................................................................................15 REFERENCES..............................................................................................................................17
INTRODUCTION Human resource management is known as strategic approach of managing people at workplace with the help of series of rules, policies and procedures. There are wide range of HRM practices which governs workforce planning and management in an organization like, training, performance analysis, staffing, directing, selective hiring, etc. The report will outline scope and purpose of HRM and selection and recruitment application of HRM practices in Chocolate presence. It is a rapidly growing enterprise which provides tailor made chocolate based greeting cards across United Kingdom. Further, the study will present person specification for receptionist on the basis of job description (DeCenzo, Robbins and Verhulst, 2016). The first part of study will also identify advantages and disadvantage of current method of advertising jobs in chocolate presence and will outline recommendation for suitable job advert for placing vacancy of Receptionist. The second part of report is about performance of employee, reward and development and factors influencing decision- making of HR mangers of Microsoft. It is an American multinational technology company which develops licences, supports, manufactures and sells computer electronics, software and many related services. This section of assessment will discuss graduate internship and training schemes and benefits of flexible working arrangements offered by company. In last, study will derive understanding over employee engagement, key approaches to engaging and key elements of employment legislation of UK. PART 1 TASK 1 a) Purpose of HR function and its importance Human resource management refers to as the managing of the human capital of the company since they enter into the organization till they leave the organization. In other words the HRM includes all those activities starting from recruitment till the exit interview. HR function is very important in managing the performance of the employees and the company (Chelladurai and Kerwin, 2018). Functional activities of HRM
Recruitment and selection- recruitment is a function of HRM which deals with inviting candidates for applying for the vacancy within the business. On the other hand selection refers to as choosing from a variety of shortlisted candidates who were shortlisted from recruitment. Performance management- it is yet another function of HRM which deals with analysing and measuring the performance of the employees within the business. The main purpose of HRM function is to assess the need of human capital requirement within the company and to fulfil those requirements by recruiting and selecting appropriate and capable employees. Due to this reason HRM is also very important within the company. The importance of HRM function in solving the current problem faced by Chocolate Presence and planning for future growth is discussed in the connected points- ï‚·The first and foremost importance of HRM for Chocolate Presence is that it help in assessing the need and requirement of human capital in the company and to fulfil it by hiring new candidates and providing training to them. This is very crucial because without human resource any work cannot be accomplished (Sparrow, Brewster and Chung, 2016). ï‚·Another importance is that HRM for Chocolate Presence is that it helps in developing skills within the employees by providing them with training for latest techniques and tools currently practising. ï‚·Also, HRM function of Chocolate Presence try to retain employees within the company by providing them with performance appraisal, bonus, incentives, promotions and many other appraisal and also use some motivational practices to retain the employees for longer. ï‚·HRM in Chocolate Presence helps in increasing the profitability and productivity of the employees because HR department ensures that the candidate selected is of right quality and in right number and is also placed at right position so that they work efficiently and increase the profitability of the company. ï‚·Since human work together then it is natural that conflicts will arise so here the HR plays an important role in resolving the conflicts and bring the employees back to normalcy. b) Strengths and weakness of current selection method Selection can be defined as an activity or a process through which a person tries to select from a number of choices available. In respect to HRM selection refers to as a process of
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choosing from a range of different candidates for a job which have been shortlisted after the process of recruitment. In case of Chocolate Presence the company uses two methods of selection that is first a written test relating to English and Maths and those who pass the test are then interviewed personally for around 15 minutes. So in short it uses two methods that is written test and personal interview. Writtentest- It is a written test designed by the company itself for testing the knowledge relating to Maths and English of the candidates (Jackson, Schuler and Jiang, 2014). For passing this test a candidate has to secure minimum of 50 %. Strengths ï‚·The written test are helpful in knowing the mental strength and capability of the person and its ability of thinking and reasoning.ï‚·Another strength is that this written test is that these test provides a common measuring point for assessing and comparing the knowledge of the candidates (Morgeson, Brannick and Levine, 2019). This uniformity ensures that there is no biasness or favouritism while selecting the candidate. Weakness ï‚·The major weakness of written test is that these English and Maths test has no relevance with the company's operations as there is no relation present in Chocolate company and test relating to English and Maths.ï‚·The conclusions drawn from these test may be unreliable because there is possibility that the HR manager or the selecting authority might not be able to properly judge the candidate with this written test. Interview- It is a method of face to face interaction with the candidate and asking them questions relating to the job profile. Strength ï‚·In this method there is a possibility of developing a good understanding between interviewer and candidate, and they can interact with each other without any disturbance.ï‚·This interview method is appropriate because the interviewer can change the questions according to the response of the candidate and the present situation. Weakness
ï‚·There is no proof or evidence of the things discussed in the interview like in case of written test there is the sheet of answers provided by the candidate. ï‚·This interview method is very time- consuming as it take time to prepare for the interview, developing question, process the interview, interpret the responses of the candidate and many more things. c) Two improvements to enhance selection process The selection method used must be such the appropriate and capable candidates can be chosen (Cooke, Saini and Wang, 2014). Some suggestion for Chocolate Presence for enhancing its selection process so that right candidate is being selected for the correct position with right skills and competencies are listed below- Competency based interview-It is a type of structured interview wherein the interviewer designs and ask such question which reveals the competencies, capabilities, and skills of the candidates. Also, some different situations are given to the candidates, and then they are asked how they will deal with that situation (Moutinho and Vargas - Sanchez, eds., 2018). This will help interviewer in assessing the hidden capabilities of the candidate. Advantagesï‚·There is no set pattern of interview as it is based on competencies which are different from person to person. Disadvantage ï‚·This method takes a lot of time.ï‚·There may be chances of biasness among the interviewer. Assessment centres-This is a method wherein the candidates has to perform and complete certain different tasks which are part of selection process. These assessment centres include those tasks which the candidate has to perform on the job if it got selected in selection process. The task is designed according to the job description and it should also match with the person specification. Advantagesï‚·It is an authentic way of selecting candidate because it is based on the performance of the candidate. Disadvantage ï‚·It is a very expensive and time-consuming method.
TASK 2 a) Person specification A person specification is a document describing all the required and desired skills, knowledge and competencies which are to be present in the person applying for the job. These include the essential requirements which are necessary to be possessed by the applicant as they are required to perform that particular job. This person specification is based on the job description that is the job role for which person specification is made. The person specification for the job role of Receptionist for Chocolate Presence is as follows- Job title: Receptionist Department: Administration CriteriaEssentialsDesirable Skills and qualificationï‚·Abasicdegreeof graduation. ï‚·Must have receptionist trainingqualification and certificates. ï‚·Excellent communicationskills including both written and verbal (Gatewood, FeildandBarrick, 2015). ï‚·Strongmulti-tasking skills. ï‚·Computer efficient. ï‚·Language skills. ï‚·Friendly and optimistic personality. ï‚·Goodknowledgeof working on MS Office. ï‚·Efficient time- keeping skills ï‚·EfficientITand keyboard skills. Experienceï‚·Musthaveexperience ofinteractingand working with different kind of people. ï‚·Previousreceptionist experience(AlAriss, CascioandPaauwe, 2014).
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ï‚·Workingwith computers. ï‚·Assisting in prioritizing workload and perfect in performingmultiple task. ï‚·Experience of working on a switchboard and dealingwithhigh volumecallsduring peak seasons. ï‚·Experience of working withinahealthand social care services. ï‚·Must be efficient in use ofcomputerized bookingsystemand database. ï‚·Experience of greeting guest and handing them in friendly and positive manner. Personal attributesï‚·Abilitytoworkwell under pressure. ï‚·Must have enthusiasm forworkingwithin dynamicandever- changingbusiness environment(Snell, Bohlander and Morris, 2015). ï‚·Politeandcourteous behaviourwith customersandother clients and staff. ï‚·Needstounderstand theimportanceof confidentiality. ï‚·Must have an ability to patience,careand toleranceattimeof peak season. ï‚·Withcaringofthe company,the receptionist must work towardsitspersonal development as well. ï‚·Must have commitment towardstheaimof equal opportunities. ï‚·Abilitytodealwith many clients at a single time. b) Advantages and disadvantage of current method of advertising Advertising is very necessary for company to promote its product and services in the cut- throat competitive market. Currently Chocolate Presence use two methods of advertising that is
internally by informing the vacancy to the existing staff and their friends and families. The other method is external that is putting the vacancy description on the notice boards at the main gate of company. Internaladvertisement- it can be defined as a system wherein the company publicizes its job vacancies within the organization to the existing employees. The existing employees share this news with their friends and families, and then they apply for the vacancy. Advantages ï‚·The major advantage of internal advertising is that it no or very less cost attached to it. This is because of the reason that it is done by mouth so it requires no money at all.ï‚·With the help of this advertisement method only trusted people can be hired because they will be related to the existing employees only (Bamberger, Biron and Meshoulam, 2014). Disadvantagesï‚·The major disadvantage is that it does not provide with a large option of candidates because the candidates are form internal environment of the company and related to the existing employees. Noticeoutsideorganization- this is another method which is used by Chocolate Presence in order to advertise its human resource requirement. Under this technique the company wherein it prepares an advertisement which includes all the detail relating to the job profile and job description of the vacant position within the company. This advertisement is then placed outside the company only. Advantages ï‚·The main advantage of this type of advertising is that it can grab the attention of every person passing by the company but the notice must be a little bigger.ï‚·This method of advertisement is very low cost and time saving method. Disadvantages ï‚·The major disadvantage is that if the company is not near a public place then it will be difficult for company to grab attention of many people. ï‚·This method can't be remembered for long because if person sees that then for a shorter period the person will remember it as and when time passes by the person tries to forget it.
c) Recommendations for placing job advertisement Advertisement is very necessary to stand out from the crowd of competition because similar companies deals in same product or services. So to make some difference among them it is necessary to have a good advertising plan (Wright, Coff and Moliterno, 2014). Some recommendation and suggestion for Chocolate Presence for improving its advertisement system the following measures can be taken- Social media advertising-in this modern age this is the best method which Chocolate Presence can use to advertise its product. Under this method the company promotes its products and services with the help of social networking sites like Facebook, Instagram and many other different types of social networking sites. This option is beneficial because with help of this method company can reach to a larger portion of market as every individual uses social networking sites. Online job sites-there are certain different types of websites have been made which specifically relates to job vacancies and job requirements of different types of companies. So Chocolate Presence can go for advertising in these job sites as it has a wider reach for the company as these sites are operated by major section of population. Some examples of the online job sites are like Naukri.com, LinkedIn, Monster.com and many other sites. Both the recommended methods are very cost- efficient and in budget because it does not need many resources and budget. The application of both these methods will improve the quality and variety of applicants because it has a wide coverage of choosing applicants and all the educated and knowledgeable candidates will only come to apply for the post. PART 2 TASK 3 a) Benefits of HRM practices used by Microsoft Human resource management practices are a combination of different HR practices which are used by companies in maintaining the human capital of the company. The HRM practice used by Microsoft are the application of different types of internships and graduate training schemes which are initiated by Microsoft. It provides training and internships at its office to the graduates and after giving training it hires those interns within the company only. Some of those internship and training programmes are discussed in the following connected points-
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Graduate engineering program- it is Microsoft engineering program provided for the student who have studied engineering. Under this program the graduate have some opportunity of working in such a prestigious company. Also, they have to work with small teams and learn to stay focus and stable while working in a team. For this the intern must have some basic understanding of algorithms, computer skills fundamentals and data structures. Graduate digital sales- this is yet another program run by Microsoft where the company provides training to graduates to become a capable digital seller. Here the company tries to build capability relating to increase in the digital sales by the new interns by providing them a good understandingofcloudcomputingtechnologyandemergingtrendsincomputersystem (Graduate digital sales,2019). In this program the company also tries to make the intern understand the basics of computer science, functions of algorithms and many other relating aspects. Benefit to company ï‚·The major benefit to the company is that it provides training to the existing employees also, so they will be more attracted towards the company and will not leave the job. Hence, employee turnover will be less.ï‚·It will improve the profitability and productivity of the company because the employee and interns of company are trained with the latest techniques and tools. So they will work more effectively and efficiently resulting ion increased profits and productivity. Benefit to employees ï‚·The major benefit to employeesand internsisthatthese programs increasesthe productivity and efficiency of employees through which their personal development takes place which encourages them in adopting to the latest tools and techniques fast. ï‚·Another benefit is that it increases the trust for the company in the minds of employees and interns as the company takes measures for the development of the employees by providing them with time- to- time training and development programs. b) Flexible working arrangements and there benefits to both company and employees Flexible working arrangement refers to as the conditions provided by the company within which the employees can work according to their choice and convenience by working in different work patterns as they wish. It may include different options like full- time work or part-
time work or compressed hours, flexitime and many other options. The flexible working arrangement as provided by Microsoft are discussed in the adjoining points- Job sharing-it is an arrangement wherein two people performing part- time job performs the work equivalent to a full- time work (Microsoft corporation,2019). In this scheme the employer gets its work done for full- time but by two different employees who are performing part- time work. Customized working hours- under this flexible arrangement the company provides the worker for choosing the working time according to their suitability and convenience. This is majorly because of the reason that every person is different in there working style and way of working. Some people are more energetic to work in morning some are good at afternoons. So this depends upon the person and his attitude. So Microsoft in accordance with this aspect provides option of customizing working hours according to the need of employee. Benefits to companyï‚·It is beneficial for the company because if the employee will be happy by working according to its requirement then it will be much attracted towards the company and will not leave the job. And because of this reason there will less employee turnover within the company. Benefits to employees ï‚·Providing option of these flexible working conditions to employees will develop a feeling of belongingness for the company as the company thinks for the comfortableness of the employees (Abdelhak, Grostick and Hanken, 2014). So, because of this feeling the employees work more productively and because of this the employee develops on personal level. c)Motivation of worker through its job role Motivation refers to as influencing and encouraging the employees to do work more efficiently and effectively. Microsoft motivates employees by way of making changes in the job role in the following ways- Job rotation-it is a technique where the employee is rotated on different job profiles within the same company. Employee have to perform new task at the same workplace so this motivated the employees because it learns new things by working at the same company.
Job enrichment-it is a motivational technique used by Microsoft within which the company adds on responsibilities and duties which makes the job more enjoyable and satisfying for the employee. Job enrichment provides more power and autonomy to the employee which it likes and motivates him to work more efficiently. Maslow's hierarchy of needs can also be used by Microsoft to motivate workers through their job roles. This is done by catering to first the basic needs of the employees are served with their job profile. Further, for meeting their safety needs the job must provide the security for the employee. Next the company also must focus on meeting the belonging need of the employees and must create such environment at their place of work that they fell connected with the job. After that the job must meet the self-esteem needs of the employee to motivate them to work and get promoted. TASK 4 a) Employee engagement and its importance in effective employee relation Employee engagement refers to a point or extent to which the employee is connected to the company. In other words it can define as the extent to which employees feel connected, passionate and committed towards their job and how many efforts they put into their work to increase effectiveness and efficiency. Employee engagement is very important for Microsoft because of basic reason that if employee will be more engaged to the company it means that it will enhance the relation betweentheemployeeandemployer.Also,anotherreasonformaintainingemployee engagement for Microsoft is that if employees will be more engaged than they will work as if they are the owners of the company and will always try to improve the position of the company. Another importance of employee engagement in Microsoft is that a fully engaged employee works with more productivity and tries to boost the productivity of the company. They also try to develop and motivate other employees also within the company in order to increase the efficiency of the other employees. High employee engagement in Microsoft also improves and enhances the organizational culture of the company. This is majorly because of the reason that engaged employees works on ethics and moral so it develops a good ethical culture within the company. Another major importance for Microsoft behind creating and maintaining employee engagement is that employee engagement helps in retaining the top and talented employees for a
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longer time within the company. This is because of the reason that if the employees are engaged and attracted towards the company then they will not leave the company and go to some other organization. b) Key approaches of engaging workers and improving communication at workplace There are many types of approachesused by Microsoft in order to improve the communication at the workplace. Some of these approaches used by Microsoft are as Follows- Yammer-this is an approach used by Microsoft within its organization to improve engagementofemployeesforimprovingcommunication.Thistoolhelpsinimproving engagement between everyone within the company (MartÃnez - Jurado and Moyano - Fuentes, 2014). This tool allows all the employees to communicate openly and clearly in order to develop transparency and to create stronger communities by information within the company.This approach is helpful in improving the communication within the company as it helps in communicating within the company with help of yammer technology and all the information can be shared with one another without any defect or problem (Employee Engagement Summit, 2018). SharePoint-this is yet another method or approach of engaging employees within the company. It is a mobile application which helps and empowers teamwork for sharing data, files, different resources and news within the company with help of this SharePoint. This connects all the employees and their work effortlessly inside and outside the organization with help of this SharePoint on mobiles and PC's.SharePoint helps in improvising the communication within company it connects all the employees of organization with a technology where they can share information with just a click of button (Employee Engagement Summit, 2018). c) Key elements of employment legislation which impacts HR decisions Employment and Labor Law 2019: This regulation outlines Acts which focuses on discrimination, equality, occupational health and safety, etc. The act influence decision of HR manager of organization at the time of recruitment. In accordance withEquality Act 2010, it is important for the manager of organization to ensure consistency in staffing and workplace environment which aim at protein employees against discriminatory practices. Further,Health and Safety at Work, etc. Act 1974regulates duties of employers as per which it is impotent for HR manager of company to protect welfare, safety and health of manpower. The Act influence decision- making of HR because in accordance with this Act it is the responsibility of individual
to manage changes in policies according to employee working criteria. Apart from this, it comprises maternity and leaver rights, terms and conditions of employment, data protection, minimum wages,etc. which is essential to be followed and cleared to employees at the time of recruitment (United Kingdom: Employment & Labour Law 2019,2019). Employment and Training Act 1973:The key element of Act is training according to which it is important for the HR manager to focus on altering training arrangements at workplace. The regulation also Comprise Training Act 1964 according to which professionals of companiesare liable to educateemployeeaboutdifferenttypeof servicesandbusiness challenges. The Act influences decision- making of HR on the basis of continuous changes in business environment as per which employers are liable to focus on continuous improvement and employee knowledge and skills. Employment Right Act 1996:The Act focuses on primary concern of organization that is awarding employee performance, unfair dismissal, n fair notice before dismissal and time off for parenting. The Act influences decision- making of HR at the time of performance analysis where it is important for the individual to focus on organizing reward and appreciation ceremonies awarding regardless any business uncertainty. CONCLUSION With the in depth study and analysis of the report it was interpreted that use of HRM is very crucial for the success of the company. This is because of the reason that the success of company is because of the efficiency of the human resource which works within the company. The present report outlined the importance of the HR function for the company in overcoming its problems and planning for future growth and development of the company. Further, in the report it was discussed that Chocolate Presence had the problem of selection methods so it discussed the strengths and weakness of the current selection methods like written test and interviews. With the analysis of strengths and weakness it recommended two methods of selection which are competency based interview and assessment centres. Next in the report a person specification based on the job description given was made. Further the report discussed the advantages and disadvantages of advertising method used by Chocolate Presence that is internal and notice on gate. Next it gave some recommendation for advertising through job sites and social media advertising.
In the next part some HRM practices used by Microsoft were outlined like Graduate engineering program and their benefits to employees and company were discussed. Further some flexible working option and there benefits to both were discussed like job sharing was done. Next it was outlined that how employees can be motivated by their job design. Further it discussedemployeeengagementanditsimportancealongwithkeyapproachesusedby Microsoft to improve communication at workplace. At last some employment legislation like Employment and labour law, 2019, Employment and Training act, 1973 were discussed.
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