Indigenous Cultural Awareness Training Project

This document outlines a proposal for an Indigenous Cultural Awareness Training Project. It reflects on past lessons learned from previous training initiatives that failed to address specific cultural nuances. The proposed plan emphasizes thorough research to ensure culturally relevant content development and includes details about project submission approval with signatures and titles.

INDIGENOUS CULTURAL AWARENESS TRAINING
PROJECT
ASSESSMENT TASK 2
PROJECT PLAN
Student name and student number:
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Campus: [Please insert]
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Tutorial number: [Please insert]

1 PROJECT DESCRIPTION (7 MARKS)
1.1 PROJECT DESCRIPTION AND BACKGROUND(2 MARKS)
The Indigenisation Committee of SET (The School of Engineering and Technology) is
showing an active interest in promoting the understanding of indigenous perspective and
cultural awareness among the students and the staffs. Therefore, the committee is
planning to embark on a project that deals with planning and implementing an
awareness-training program during 8th to 15th July 2018. This training program aims at
providing a better knowledge and understanding about the culture, history and protocol
of the local Aboriginal and Torres Strait Island. However, it is the decision of committee
to review and verify the requirements of the project and its success criteria. Therefore, a
project plan is developed according to the requirements of the project to gain an idea
about the success criteria and outcome of the project (Snyder, 2014).
The training program will include face to face training and online training as well. One of
the key stakeholders of this project is the members of the local Aborginal and Islander
community.
1.2 JUSTIFICATION
1.2.1 Output / Outcome / Benefit
Output Outcome Benefits
Online and face to face
training program with an aim
of generating awareness
among the students and
staffs of the CQU university
about the importance and
need of having a proper
knowledge of the culture and
history of local Aboriginal and
Torres Strait Island.
The project if implemented
properly will definitely help in
creating awareness among
the students and staffs of the
university. This program is
expected to reach a large
number of audiences as it is
coinciding with the NAIDOC
(National Aborigines and
Islanders Day Observance
Committee) week.
This training program is sure
to increase the awareness
and interest of the students
as well as staffs of the
University about the local
Aboriginal and Torres Strait
Island history. Therefore, if
the project is implemented
properly, it is expected to
serve its purpose.
2 STAKEHOLDERS(10 MARKS)
2.1 Stakeholder List
Key Stakeholder List (6 MARKS)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1
Local Aboriginal
and Islander
Community
Supplier The community is an
active stakeholder of the
project that will assist
CQU in implementing the
project successfully by
The influence of the
community is high, as they
will be supplying the
necessary information and
contents of the training

providing relevant
information about the
Aboriginal culture and
history.
program.
2
SET( Project
Executive)
Sponsor The project executive is
associated with proper
planning and
implementation of the
project. SET is responsible
for approving the project
plan.
SET has a high influence on
the project as the
implementation of the
project depends on the
decision of SET
3
NAIDOC
Committee
Sponsor The training program will
be coinciding with the
NAIDOC week.
Influence of this committee
on the project is medium.
However, this committee is
responsible for supervising
the entire project.
4
Trainer
Supplier The online and face to
face training will be given
by the trainer.
Influence is medium but the
success of the project is
highly dependent on trainer.
5 Students and
staffs of all the
CQU campuses
User Interest of this stakeholder
is not high; however, they
are the targeted audience
of the project.
Low influence
However, it is compulsory
for them to attend the
training program.
6
CQU University Sponsor Has a high interest in the
project, as the program
will benefit the students
and staffs of the university.
Has a high influence on the
project, as the project will
be implemented on all the
campuses of the university.
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Local
Aboriginal and
Islander
Community

2.
SET( Project
Executive)

3. NAIDOC
Committee

4. Trainer 
5. Students
and staffs of
all the CQU
campuses

6. CQU
University


2.2 Obtaining expert judgement (1 mark)
QUESTION: Briefly explain at least two different methods or techniques to obtain this expert
judgement from groups and/or individuals?
ANSWER: One of the common methods of seeking expert judgement is to properly frame the
problem and present it to the different experts. The opinions thus obtained can be analysed and
combined to take an effective decision.
Another method of obtaining expert judgment from a group of expert is to provide an online or
offline survey and documenting the results of the survey for analysing when required.
3 REQUIREMENTS MANAGEMENT (5 MARKS)
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
QUESTION:State whether it is appropriate to have a single key stakeholder representing the
Traditional Owners of the land on which Central Queensland Campuses are located. Provide an
explanation for your response.
ANSWER: No, it may not be appropriate to have a single stakeholder for representing all the
traditional owners of the land on which the campuses are located because it would be a problem
for a single stakeholder to manage all the necessary works related to the project for all the
campuses simultaneously.
3.1.2 Opening statement style (1 mark)
QUESTION: Which of the two opening statement styles‘Welcome to Country’ or ‘Acknowledgement
of Country’ is appropriate for the Project Executive to use and provide a brief explanation justifying
your answer.
ANSWER: I think it would be appropriate for the project executive to use the stamen ‘Welcome to
Country’ for the inaugural of the cultural awareness program, as the training program aims at
generating awareness about the Aboriginal and Torres Strait island history.
3.1.3 Requirements gathering for training package (1 mark)
QUESTION: Is the suggestion of using a previously developed cultural awareness training program
an appropriate method of requirements gathering? Briefly explain your answer.
ANSWER: No, this suggestion is not an appropriate method of requirement gathering as the
Muslim cultural awareness-training program is completely different from this project. The designer
should research about the local Aboriginal and Torres Strait Island history and design the training
program precisely.
3.1.4 Requirements traceability (.5 mark)
QUESTION: What document could be used to track or ‘trace’ requirements throughout the project
life cycle?

ANSWER: The project life cycle document, that is to be updated regularly throughout the project
implementation. This document should include all the details about the project from its initiation
phase and should be available online (Pandey & Pandey, 2012).
3.1.5 Requirements prioritization process (1 mark)
QUESTION: What is requirement prioritisation and why would it be important to communicate this
process to stakeholders?
ANSWER: Requirement prioritization is a process of determining which requirement of a project
should be fulfilled in a certain release. This minimizes the risk of improper scheduling of the project
deliverables.
It is important to communicate the requirement prioritization process to the stakeholders because
requirement prioritization aims at managing the importance and urgency of the different
requirements of the project (Achimugu et al., 2014).
3.1.6 MoSCoW Technique (.5 mark)
QUESTION: List the five components of the MoSCoW technique
ANSWER: The components of MoSCoW technique include, Must Have requirements, Should
Have requirements, Could Have requirement and Won’t Have requirements of the project.
4 SCOPE (10 MARKS)
The project deals with the generation of cultural awareness among the students and
staffs of Central Queensland University about the importance of having a good
understanding and knowledge of Aboriginal and Torres Strait Island’s culture and
language. The project is expected to be live on NAIDOC week 2019 and therefore,
all the planning and designing phases of the project are needed to be finalized
within 30th March 2018.
The project is broadly divided in three phases, which are, Assessment of the needs
of the project, deciding the delivery mode of the project and planning the content of
the training (Mirza, Pourzolfaghar & Shahnazari, 2013). The assessment of needs
requires proper primary and secondary research about the local Aboriginal culture
and languages. Proper documentation of the same is required for designing and
planning the project. Both face to face and online mode of imparting the training has
been chosen for this project in order to reach a wider mass. The project planning,
approval and designing is set to be completed within July 2019, and if successfully
implemented, the project is expected to serve its purpose (Kononenko, Fadeyev &
Kolisnyk, 2012).
4.2 WORK BREAKDOWN STRUCTURE (3 MARKS)

1.0 Indigenous Cultural
Awareness Training
Project
1.3 Training
Content
1.2 Delivery
Mode
1.1 Needs
Assessment
1.3.2 Languages
and Protocols
1.3.1 History
and Culture
1.2.2 Online1.2.1 Face to
Face
1.1.2 Planning
and designing
1.1.1 Research

4.3 WBS DICTIONARY (6 MARKS)
Note: This WBS is not intended to represent the full project scope of the training project.
Research
WBS ID 1.1.1
Description of work Proper research about the history, culture protocol and
languages of the local Aboriginal and Torres Strait Island
history is performed in this phase. It is necessary for
properly designing the training program.
Cost Estimate $18000
Start and Finish Dates Fri 01-06-18 to Thu 02-08-18
Planning and designing
WBS ID 1.1.2
Description of work After gathering the contents of the research, the training
program is to be planned. This includes proper designing
of the speech and planning the mode of delivery of the
training (Larson & Gray, 2013).
Cost Estimate $11800
Start and Finish Dates Fri 03-08-18 to Thu 13-09-18
Face to Face
WBS ID 1.2.1.
Description of work The delivery mode of the training is Face to face. This will
help in generating awareness among the campus staffs.
This phase deals with planning and designing the process
of face to face training (Schwalbe, 2015).
Cost Estimate $14000
Start and Finish Dates Fri 14-09-18 to Thu 01-11-18
Online
WBS ID 1.2.2
Description of work Apart from face to face interview, online training will also
be implemented for reaching a wider audience. This
phase deals with planning and designing the process of
imparting the online training about the culture of
Aboriginal and Torres Strait Island
Cost Estimate $18000

Start and Finish Dates Fri 02-11-18 to Thu 03-01-19

History and Culture
WBS ID 1.3.1
Description of work The content of the training includes the history and
culture of the Aboriginal and Torres Strait Island. Proper
arrangement of the data collected in the research stage
and planning its delivery in the program
Cost Estimate $10800
Start and Finish Dates Fri 04-01-19 to Mon 11-02-19
Languages and Protocols
WBS ID 1.3.2
Description of work The content of training should include languages and
protocols of Aboriginal and Torres Strait Island. This phase
deals with planning the structure and content of the same.
Cost Estimate $10000
Start and Finish Dates Tue 12-02-19 to 29-03-19

5 SCHEDULE (5 MARKS)
5.1 SCHEDULE
Research
Activity Description of work Start Date End Date Duratio
n
(days)
Setting up a project
team
A research team is set up, who will be
responsible for researching about the
culture, language and protocols of local
Aboriginal and Torres Strait Island.
Fri 01-06-
18
Thu 14-
06-18
10
Meeting the local
population
In order to understand the Aboriginal
culture, language and protocol, it is
essential to gain information from the
local population itself
Fri 15-06-
18
Thu 26-
07-18
30
Documenting the
findings
In order to design the project work
effectively, it is important to document
all the findings of the research.
Fri 27-07-
18
Thu 02-
08-18
5
Planning and Designing
Activity Description of work Start Date End Date Duratio
n
(days)
Planning the
project schedule
The entire project is divided into
number of phases in order to plan the
project according to the time available
Fri 03-08-
18
Thu 09-
08-18
5
Designing the
trailing content
(face to face)
With the data gathered from the
research, the content of the training
program is designed.
Fri 10-08-
18
Tue 28-
08-18
13
Designing the
trailing content
(online)
Along with face to face training,
designing the online training materials
is done that will further need sponsors
approval
Wed 29-
08-18
Thu 13-
09-18
12
Delivery Mode: face to Face
Activity Description of work Start Date End Date Duratio
n
(days)
Finalizing the
contents of face to
face training
Choosing an appropriate design for
face to face mode of training delivery
Fri 14-09-
18
Thu 27-
09-18
10
Finalizing the place
for face to face
training
The face to face training, needs
selection of an appropriate place for
making arrangements for the training
Fri 28-09-
18
Thu 11-
10-18
10
Necessary works
for setting up the
training structure
It is important to prepare the place for
training program
Fri 12-10-
18
Thu 01-
11-18
15
Delivery Mode: Online
Activity Description of work Start Date End Date Duratio
n

(days)
Finalizing the
contents of Online
training
The online training program should
incorporate digitalized contents for
easy impart of the training in online
platform
Fri 02-11-
18
Fri 23-
11-18
16
Designing the
invites of the online
training
Students and staffs will be sent online
invitation for participating in the
training program
Mon 26-
11-18
Fri 21-
12-18
20
Making the list of
invites to be send
The invites are to be sent only to the
registered students and staffs and
therefore, it is needed to prepare a list
of the same
Mon 24-
12-18
Thu 03-
01-19
9
Training Content: History and culture
Activity Description of work Start Date End Date Duratio
n
(days)
Trainer selection It is important to choose a trainer who
has a good knowledge about the
Aboriginal history and culture
Fri 04-01-
19
Thu 24-
01-19
15
Approval of the
training contents
The training content associated with
history and culture of the Aboriginal
and Torres Strait needs approval
Fri 25-01-
19
Mon
04-02-
19
7
Documentation Documentation of the findings Tue 05-02-
19
Mon
11-02-
19
5

6 BUDGET (5 MARKS)
QUESTION: What is the hourly AUD $ rate used in your calculations? $25
1.1.1 Research
Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1. Setting up a
project team
$400
0
2. Meeting the local
population
$12000
3. Documenting the
findings
$2000
1.1.2. Planning and Designing
Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1. Planning the
project schedule
$2000
2. Designing the
trailing content (face
to face)
$5200
3. Designing the
trailing content
(online)
$480
0
1.2.1 Delivery Mode: face to Face
Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1. Finalizing the
contents of face to
face training
$4000
2. Finalizing the
place for face to
face training
$400
0
3. Necessary works
for setting up the
training structure
$6000

1.2.2 Delivery Mode: Online
Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1. Finalizing the
contents of Online
training
$6400
2. Designing the
invites of the online
training
$8000
3. Making the list of
invites to be send
$3000 $60
0
1.3.1 Training Content: History and culture
Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1. Trainer selection $6000
2. Approval of the
training contents
$2000 $800
3. Documenting the
findings
$2000

7 RISKS (5 MARKS)
Indigenous Cultural Awareness Training Project
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Risk 1 Improper designing
of the training
materials
High High Avoid Proper research is done about
the local Aboriginal culture
Risk 2 Technical difficulties
in online training
(Vatn, 2013)
Medium High Transfer A technical expert is to be hired
to will make sure that no
technical difficulties are faced
while imparting the training
online
Risk 3 The project fails to
complete within the
scheduled time
Medium High Mitigate Supervision of regular project
progress must be ensured
Risk 4 Students and staffs
fails to co-operate
Low High Mitigate Making it compulsory for the
staffs and students to attend
training program
Opportunity The project becomes
successful in gaining
a good response
from the audiences
Medium High Exploit Designing the training
components in such a way to
tailor the interest of the students
towards the training program
8 TOLERENCES (1 MARK)
Tolerance Specific Tolerance allowed
Tolerance specified for time +30 days
Tolerance specified for cost +$20000

9 LESSONS (2 MARKS)
Previous lessons learned Proposed action to address
(in current project)
Lesson 1
The first lesson involved an ‘off-the-shelf’ online
training program which failed to properly
interface with the universities learning system.
The current project will not follow an off the
shelf approach and the idea of accessing
contents from a previously developed Muslim
cultural awareness program has been dropped
as well.
Lesson 2:
The second lesson involved the use of a generic
cross cultural training package which failed to
properly address the nuances which exists
between different indigenous groups located in
various geographical areas.
One of the major phases of this project life
cycle is deploying a considerable amount of
time in researching about the project needs
and requirements. This will ensure in
developing a correct content for the project,
which in turn will ensure project success
(Kerzner, 2013).
Project Submission Approval
The undersigned acknowledge that they have reviewed the Indigenous Cultural
Awareness Training Project and agree with the information presented within this
document.
Signature: Please insert Date: Please insert
Print Name: Please insert
Title: Board Member
Organisation: SET

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