Information System Development for YouCanFitIn

This document describes the development of an information system for YouCanFitIn organization to manage daily operations and maintain staff-member relationships. It includes a cost-benefit analysis, work breakdown structure, project management chart, and system capabilities. The document also provides information on the business background, problem description, anticipated benefits, and data gathering activities.

Running head: INFROMATION SYSTEM DEVELOPMENT
Information System Development
You Can Fit In
Name of the Student:
Name of the University:
Author Note

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INFROMATION SYSTEM DEVELOPMENT
Table of Contents
Business Information.......................................................................................................................3
Background Information..............................................................................................................3
Organizational Chart....................................................................................................................3
System Vision Document................................................................................................................4
Problem Description....................................................................................................................4
Anticipated Business Benefits.....................................................................................................5
System Capabilities.....................................................................................................................5
Work Breakdown Structure and Project Management Chart..........................................................6
Project Schedule..........................................................................................................................6
Work Breakdown Structure.........................................................................................................8
Project Network Chart.................................................................................................................8
Cost Benefit Analysis......................................................................................................................9
Data Gathering Activities..............................................................................................................12
Questionnaires:..........................................................................................................................13
Use Case Descriptions and Diagram.............................................................................................15
Use Case Descriptions...............................................................................................................15
Use Case Diagram.....................................................................................................................16
Activity Diagram...........................................................................................................................16
ER Diagram...................................................................................................................................18

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Model Class Diagram....................................................................................................................18
System Sequence Diagram............................................................................................................18
Conclusion.....................................................................................................................................18
Recommendations..........................................................................................................................18
Bibliography..................................................................................................................................19

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Business Information
Background Information
YouCanFitIn is an organization that is dependent on Victoria and NSW. They have
numerous fitness centres in various cities and want to expand their business by launching there
one new super centre in Queensland. Their operational official found that it could be an
exceedingly advantageous methodology as the gold coast is a well-known zone for the travel
industry. They want to magnetize the visitors mostly in the bad weather when the visitors do not
visit the beaches. According to Mark, hired as the Manager for the super centre, the visitors
would pay for per visits that would be highly beneficial for the organizations growth. Members
would also be avail of premium membership that would include some extra facilities like access
to the swimming pools and children care.
Recently, the organization used All in One system for the management and storing of the
accounts through MS Word and MS Excel. Still the organization wants to enhance their
information system for the super centre that has opened recently in Queensland as it has many
other new facilities, which are not there in the old ones. The CEO of the organization want to
establish a new information system for the centre that must fulfil all their organizations demand
and help to maintain the daily operations.
Organizational Chart
Adam Apple is the CEO and the key decision maker of the organization. There are three
manager under the CEO of the organization who are hired to take the responsibility of
marinating the various activities in all the centres from the headquarter present in Melbourne.

4
CEO
Adam Apple
Finance Manager
Donald Dollars
Operational Manager
Chai Chen
Sales and Marketing
Sally Molly
Branch
Managers
Receptionists Instructor
Adam Apple
Cleaning
Department
Adam Apple
Life Gaurd
Adam Apple
INFROMATION SYSTEM DEVELOPMENT
The finance department is taken care by Donald Dollar, the Finance Manager. Sally Molly, the
SM Manager, handles the sales and marketing team. All the operations in the organization is
taken care by the Operational Manager, Chia Chen. All the branch managers answer to the
Operational Manager Chia Chen for all the activities happening in the organization. The
organization has at least 13 centers in various locations. Adam Apple hires Mark Lewis as the
new manager for the new super centre. Mark Lewis has three years of Fitness Experience.
System Vision Document
Problem Description
The organization YouCanFitIn Orgaization would like to develop a system that would be
able to handle the procedures of the business of the organization and provide security to the

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INFROMATION SYSTEM DEVELOPMENT
database of the organization. In addition to this, the organization is looking for a storage system
that would store the details of the employees of the organization. In addition to this, the products,
services, and the payroll details of the trainers of the organization are also required to be
recorded for the organization. The organization also needs a system that would be able to
maneuver the relationship in between the staffs and the members and also they would like to
record the details of the interactions of the staffs and the members in the system. The system
desired by the organization should be able to manage and monitor the business of the
organization efficiently.
Anticipated Business Benefits
The recommended information system will be highly efficient for the organization as the
organization already have 13 centers in various parts and are planning to open a new supercentre
that can compute most of the operations happening inside the organization while maintaining the
staff member associate within the company. The relationship of the members and the staff of the
organization will also become stronger with this approach. The organization will also get the
information about the staffs and employees as desired.
System Capabilities
The system capabilities for the YouCanFitIn organization is described below:
 The system will help in storing the data regarding each employee along with the pay rate
provided towards them. Apart from this the system will also store every data regarding to
the working hours and will mark daily attendance.

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INFROMATION SYSTEM DEVELOPMENT
 The system developed will be linked with the website that is responsible for publishing
thee features. Apart from this the system will gather the information regarding from the
website regarding the number details, address details and service
 The system will help in managing the schedule for each members and will generate
membership information accordingly.
 The system are allowed to be accessed by higher ups and will depend entirely on the user
behavior. However certain information regarding the system will remain restricted. Work
Breakdown Structure and Project Management Chart
Project Schedule
The project schedule and the costs associated with the project has been described in the
schedule provided below:
WBS Task Name Duration Start Finish Predecesso
rs
Resource
Names Cost
1
Development of
information system for
You Can Fit In
70 days Mon
12/10/18
Fri
3/15/19 $29,784.00
1.1 Initialization phase 3 days Mon
12/10/18
Wed
12/12/18 $1,080.00
1.1.1 Analysis of the
business function 2 days Mon
12/10/18
Tue
12/11/18
Project
Manager $720.00
1.1.2 Appointment of team
members 1 day Wed
12/12/18
Wed
12/12/18 3 Project
Manager $360.00
1.2 Planning Phase 7 days Thu
12/13/18
Fri
12/21/18 $4,200.00
1.2.1 Requirement analysis
of the project 3 days Thu
12/13/18
Mon
12/17/18 4
Project
Manager,
System
analyst
$1,920.00

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INFROMATION SYSTEM DEVELOPMENT
1.2.2 Scheduling the project 4 days Tue
12/18/18
Fri
12/21/18 4 Project
Manager $1,440.00
1.2.3 Information gathering 3 days Tue
12/18/18
Thu
12/20/18 6 System
analyst $840.00
1.3 Development phase 15 days Fri
12/21/18
Thu
1/10/19 $4,200.00
1.3.1 Building the prototype 7 days Wed
1/2/19
Thu
1/10/19 8 Developer $1,960.00
1.3.2 Program and data
modeling 8 days Fri
12/21/18
Tue
1/1/19 8 Developer $2,240.00
1.4 Designing phase 22 days Wed
1/2/19
Thu
1/31/19 $7,560.00
1.4.1 Preparing Context
level DFD 3 days Wed
1/16/19
Fri
1/18/19 11 Designer $840.00
1.4.2 System designing 10 days Wed
1/2/19
Tue
1/15/19 11 Designer $2,800.00
1.4.3 Flow chart of the
system and all level DFDs 4 days Mon
1/21/19
Thu
1/24/19 13,14 Designer $1,120.00
1.4.4 Report and form
designing 5 days Fri
1/25/19
Thu
1/31/19 15 Designer,
Developer $2,800.00
1.5 Coding Phase 9 days Fri
2/1/19
Wed
2/13/19 $2,520.00
1.5.1 Coding of the project 9 days Fri
2/1/19
Wed
2/13/19 16,14,15 Developer $2,520.00
1.6 Testing Phase 17 days Thu
2/14/19
Fri
3/8/19 $7,584.00
1.6.1 Testing of the model
with validation 3 days Thu
2/14/19
Mon
2/18/19 18 Software
tester $696.00
1.6.2 Integration of the
module with the system 5 days Tue
2/19/19
Mon
2/25/19 18,20
Developer,
Software
tester
$2,560.00
1.6.3 Integration with the
system 4 days Tue
2/26/19
Fri
3/1/19 21
Developer,
Software
tester,
Designer
$3,168.00
1.6.4 System testing 5 days Mon
3/4/19
Fri
3/8/19 22 Software
tester $1,160.00
1.7 Documentation Phase 3 days Mon
3/11/19
Wed
3/13/19 $1,920.00
1.7.1 Completion of the
documentation 3 days Mon
3/11/19
Wed
3/13/19 23
Developer,
Project
Manager
$1,920.00
1.8 Release or
implementation of the
2 days Thu
3/14/19
Fri
3/15/19
25 Project
Manager
$720.00

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INFROMATION SYSTEM DEVELOPMENT
product
Work Breakdown Structure
Development of
information system for
international Charity
Foundation
Development of
information system for
You Can Fit In
Initialization phase
Analysis of the
business function
Appointmet of team
members
Planning Phase
Requirement
analysis of the
project
Scheduling the
project
Information
gathering
Devlopment phase
Building the
prototype
Program and data
modeling
Designing phase
Preparing Context
level DFD
System designing
Flow chart of the
system and all level
DFDs
Report and form
designing
Coding Phase
Coding of the
project
Testing Phase
Testing of the model
with validation
Integration of the
module with the
system
Integration with the
system
System testing
Documentation Phase
Completion of the
documentation
Release or
implementation of
the product
Project Network Chart
Project Gantt chart

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Cost Benefit Analysis
The project has been developed for the YouCanFitIn organization. It has been evaluated
that the development of the project would be beneficial for the project to a great extent. Hence,
the Cost Benefit Analysis has been performed for the evaluation of the finance for the project.
The cost benefit analysis developed for the project has been described below:
Cost/Benefit Analysis for You
Can Fit In

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INFROMATION SYSTEM DEVELOPMENT
Year of
Project
year 0 year1 year 2 year 3 year 4 year 5
TOTAL
S
Net economic
benefit
$67,600.
00
$67,600.0
0
$67,600.
00
$67,600.
00
$67,600.
00
Discount Rate 6% 1 0.9434 0.8900 0.8396 0.7921 0.7473
PV Of Benefits $0.00
$63,773
.58
$60,163.
76
$56,758
.26
$53,545
.53
$50,514
.65
NPV of all
BENEFITS $0.00
$63,773.
58
$123,937.
34
$180,69
5.61
$234,24
1.14
$284,75
5.79
$284,75
5.79
One Time Costs
$29,784.0
0
Recurring Costs $0.00
($14,400
.00)
($14,400.
00)
($14,400
.00)
($14,400
.00)
($14,400
.00)
Discount Rate 6% 1.0000 0.9434 0.8900 0.8396 0.7921 0.7473

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PV Of Recurring
Costs $0.00
($13,58
4.91)
($12,815
.95)
($12,09
0.52)
($11,40
6.15)
($10,76
0.52)
NPV Of All Costs
($60,000.0
0)
($73,584
.91)
($86,400.
85)
($98,491
.37)
($109,89
7.52)
($120,65
8.04)
($120,65
8.04)
Overall NPV
$164,09
7.75
ROI 1.36
Breakeven
analysis
Yearly NPV
Cashflow
$29,784.0
0
$50,188
.68
$111,12
1.40
$168,60
5.09
$222,83
4.99
$273,99
5.27
Overall NPV $29,784.0 $79,972. $191,09 $359,69 $582,53 $856,52

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INFROMATION SYSTEM DEVELOPMENT
Cashflow 0 68 4.07 9.16 4.16 9.43
Project Breakeven occurs
between year 1 and 2
1.72
Actual Breakeven
Data Gathering Activities
Data gathering technique is used for gathering the details that will help the organization
You Can Fit In to understand the need of the customers. This helps in understanding the need of
the customers associated with the planning of this organization. The different type of techniques
that are used for data gathering method are questionnaires, interviews and surveys. The main
advantages that is offered with the use of data gathering technique is that it helps in
understanding the organizations objectives with the use of reports, organizational charts and
system documents. The major advantages is that it provides formal definition regarding the
information. This are useful for initial investigation purpose. This are stored in the form of
structured meeting between the developer sand the representative, thus it becomes more
responsive from the end of the users. This are suitable for development of the project plan. The
method that is used for performing data gathering technique for this organization is known as
questionnaire.

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INFROMATION SYSTEM DEVELOPMENT
Questionnaires:
These are used for special purpose documentation that allows the analyst to collect
information from respondents and evaluates their opinions. Questionnaires’ are generally of two
types, this are as follows:
 Free format questionnaires: this is a set of questionnaires that is designed with the
purpose of collecting the answer from large number of respondent. The user needs to
provide response towards the questions asked by the interview. This will help in easy
evolution of the questions.
 Fixed format questionnaires: This includes the questionnaire that includes proper
question and requires selecting a particular answer from the defined choices. The main
purpose of the questionnaires is to answer the questions based n score cards and allows
anonymity. Real responses can be recorded with the use of questionnaires. The main
benefit of this is that it evaluates the responses provided by a large number of people with
short time duration. With a set of standard questionnaires’ quantifiable answers based on
the organization can be prepared. The answers delivered are easy to analyze. This also
allows the researcher to understand about the participants conditions properly and also
helps in saving the money. Thus it becomes important to conduct the questionnaire study
so that the behavior of the employees within the organization can be understood properly.
You Can Fit In will be able to analyses the behavior of their customer and employees
with the use of this questionnaires.
The following questionnaires have been directed towards the manager and The CEO of
the YouCanFitIn Organization:

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INFROMATION SYSTEM DEVELOPMENT
• will you be able to tell us about your important?
• Discuss the content, frequency, audience and layout of the report at a high level.
• What are reporting requirements used by you and what you desire to produce with this
report? Explain why?
• provide examples regarding to the reports as an evidence.
• How many times you receive these reports?
• name the system responsible for the development of your reports.
• Which key pieces are the most crucial when it comes to day-to-day operations?
• name the authorized users.
• Who can access your system?
• Where do they reside?
• What features do you like about your current system?
• What features don't you like about the current system?
• What features might enhance the current system?
• describe the features of your new system and software’s related to the system.
• Is there anything you specifically want to avoid in the software? Why?

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INFROMATION SYSTEM DEVELOPMENT
Use Case Descriptions and Diagram
Use Case Descriptions
The use case description for the system developed for the YouCanFitIn Organization is
provided below:
Use Case Descriptions
Record Membership The staffs of the organization would be recording the details of
the members in the system.
Cancel Membership The staffs of the organization would be deleting the details of the
members in the system.
Log In The staffs would be able to login to the system.
Register The staffs would be registering themselves into the system.
Book Services The staffs would book the services for the members.
Payment The members would be making the payment for the services and
the memberships and the staffs would be able to record the
payment details in to the system.
View Membership Details The membership details would be displayed to the trainers.
Generate Invoice The invoice of the payment made to the organization would be
recorded.
View Trainer Details The details of the trainers can be viewed in the system by the
staffs
Trainer Salary The trainer salaries would be handled by the system and

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INFROMATION SYSTEM DEVELOPMENT
Use Case Diagram
Activity Diagram
The activity diagram has been developed for the situation where the membership is
recorded and the member books a service and selects a staff for the sevice.

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ER Diagram

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INFROMATION SYSTEM DEVELOPMENT
Model Class Diagram

20
INFROMATION SYSTEM DEVELOPMENT
System Sequence Diagram

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INFROMATION SYSTEM DEVELOPMENT
Conclusion
From the report it can be concluded that there is a need for having a proper analysis of the
organization. This will helps in understanding the business function in details. The development
process associated with the information system needs to be maintained properly. The information
system related to the organization needs to be properly aligned with the current system so that
they can meet the requirement of You Can Fit In organization. You Can Fit In needs to develop a
proper information system that will help in handling the customer data efficiently. In order to
develop the information system it becomes important to ensure that proper flow of data takes
place within the information system. The organization has also needs to address all the risks
associated with the information system. Apart from this the report has to provide a proper set of
clarification that will help in removing the errors at the time of development.
Recommendations
The organization should process the information’s system effectively so that they can
manage the working of the gym in an organized manner. Thus it is important to develop some
strategies that will help in improving the working the information system. This is also important
to value the information system and including proper security measures is also an important
aspect. The information system should ensure proper encryption methods that will store the data
efficiently. Thus management of the information system becomes very important. The steps that
ensures proper working of the information system follows:
 Reviewing the current information system and policies associated with the organization
 Reducing the space and costs

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INFROMATION SYSTEM DEVELOPMENT
 Collaborating with coworkers and clients for understanding the working f the information
system
 Securing the documents stored within the organization
 Improving the processes and documents that are stored within the information system
 Lastly the organization should automate the processes.

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INFROMATION SYSTEM DEVELOPMENT
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