IS Project Management

This report analyzes project activities into 10 knowledge areas of project management for information system implementation. It covers PM plan, PM quality management plan, risk management, procurement management, and more.

Running head: IS PROJECT MANAGEMENT
IS Project Management
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Table of Contents
1.0 Introduction..........................................................................................................................2
2.0 Project activities involved in 10 knowledge areas of project management.........................2
3.0 PM plan................................................................................................................................4
4.0 PM quality management plan...............................................................................................6
4.1 Quality standards..............................................................................................................7
4.2 Project quality review......................................................................................................7
5.0 Risk management.................................................................................................................8
6.0 Procurement management....................................................................................................9
7.0 Conclusion..........................................................................................................................10
References................................................................................................................................11

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1.0 Introduction
The report is based on analysing the project activities into 10 knowledge areas of project
management. For this paper, the project activities are taken on information system
implementation. Larson, and Gray (2015) discussed that into the project life cycle, there are
five process sets such as initiation, development, execution, monitoring and controlling plus
finally closing process group. PMI is created set of guidelines for the project management
which is defined as project management knowledge area. It is evolving standard which is
being updated in PMBOK. Kerzner and Kerzner (2017) stated that the knowledge areas are
taking place of the process groups. There are ten knowledge areas into the project life cycle
which are required for effective project management such as:
 Integration management knowledge area
 Schedule management knowledge area
 Scope management knowledge area
 Communication management knowledge area
 Cost management knowledge area
 Quality management knowledge area
 Risk management knowledge area
 Procurement management knowledge area
 Stakeholder management knowledge area
 Human resource management knowledge area
2.0 Project activities involved in 10 knowledge areas of project
management
Project integration management: The project activities involve in this knowledge
area is development of project charter which is formed in beginning phase. It is a documents

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set the project and assign the project manager (Nicholas & Steyn, 2017). After created, there
is approval of project plan by stakeholder, project sponsor and track the change log as the
project progresses. This area is included with direct and manage the project plan and estimate
the project deliverables.
Project scope management: The project activities are detailed requirement of final
product and service, define the project scope and work breakdown structure (WBS).
Validation of project scope is also done in this knowledge area to ensure that the deliverables
are approved by stakeholder and sponsor (Crawford, 2014). Acceptance of project
deliverables and monitor and control the process group is also under this area.
Project time management: The project activities are schedule the project plan with
start date, and estimate the project budget for each task. It is involved with creating the
project schedule, determine the resources for each task, making of WBS (Heagney, 2016). A
Gantt chart is used to place the tasks on the project timeline and work on the resource
levelling for balancing the usage of resources.
Project cost management: This area is involved with project budget, monitoring to
retain the development stakeholders and sponsor learned (Hornstein, 2015). The project
actions are establish of project budget, control the budget and estimation of cost for labour,
materials and equipment’s.
Project quality management: The project activities are quality assurance, ensure
about the quality standards, control of quality and inspect the project deliverables (Jeston,,
2014).
Project human resource management: The project activities are identification of
roles and responsibilities, determination of job positions, and acquire the project team.

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Project communication management: The project activities are inform the team and
stakeholders about the communication, therefore a communication plan is required which is
included of delivery time, mode of communication and information (de Carvalho, Patah, &
de Souza Bido, 2015). Change into the communication is required when issues are raised into
the project. Management of the communications is done when there is execution of project to
ensure it runs as planned.
Project risk management: The project activities are identification of risks,
categorized as well as prioritized. It is involved with identification of risks occurred
throughout the project execution (Todorovic et al., 2015). Perform of qualitative risk analysis
besides quantitative risk analysis impact the development plan. Controlling as well as
reviewing the risk register is also done in this knowledge area.
Project procurement management: The project activities in this knowledge area are
hire the subcontractors, identify the impact on budget as well as schedule. Plan the
procurement management is started with identification of project needs and involvement of
the contractors (Eskerod & Jepsen, 2016). It is also included on statement of work, request
for the project proposal and choosing the vendor.
Project stakeholder management: The project activities are identification of project
stakeholders, list of each of the stakeholders, prioritize the concerns of the stakeholders and
identify the impact on the project (Lock, 2017). It is also involved with management of the
expectations of stakeholders, control of stakeholder engagement and satisfy the needs of the
stakeholder expectations.
3.0 PM plan
Nicholas and Steyn (2017) discussed that the PM plan is such a documents which is
formal, approved documents used to succeed the implementation of the project plan. The

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documents required for the project plan are defining, preparing, integrating as well as
coordinating the planning activities. It is also defining the implementation of the project
work, checking and monitoring in addition to finally closing the project plan. The project
plan is required to plan the work as per scheduled project plan and then estimation of the cost
for each of the development activities (Muller, 2017). As this project is based on
implementation of information system, therefore the plan is based on it. Into the project
management is based information systems are required to the project manager for support
planning, reviewing, controlling, and reporting as well as decision making tasks. Fleming and
Koppelman (2016) stated that basic function of project management information system was
to provide the managers with required information based on parameters of cost time
performance. Nature as well as role of the project management into the information system is
such that the system automates the entire business operations of an organization.
The timeline of this project is higher level view of the activities related to project with
motivation on the milestones. The timeline is not exchanged requirement for the complete
schedule besides it is emphasised with the key events like deliverables due date and decisions
made (Verzuh, 2015). The below table will provide with higher level of the timeline, and
summary level to meet with the project requirements. The project timeline for the project
plan is:
Identifier Task name Resource
name
Mileston
e
Duration Dependent task
1.0 Initiation Phase Project team Yes 1 month Confirmation of the
project funding
2.0 Planning Phase Project team Yes 1 month Amendment of the
vendor contract
3.0 Implementation Project team Yes 15 days Completion of the

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Phase planning phase
4.0 Closeout Phase Project team Yes 15 days Completion of the
implementation
phase
The key deliverables of this project plan is:
Phase Summary of the project phase Key deliverables
Planning Identification of project deliverables
and project scope
Project implementation plan
Implementation Training and production, upgrade of
the information system
Testing plans are completed
Testing and
validation
Upgrade, testing and resolve the
issues
Training documentation
tools are used
Training Training on the information system Deployment strategy
Deployment Deployment of the system Updated with the user
documentation, application
support plan
4.0 PM quality management plan
Quality management plan is used to certify that the development outputs, benefits as
well as processes are to be delivered, consultation with the requirements of participants, and
fitted with the project determination (Kerzner, 2018). The quality management is consisted of
four components such as planning, quality assurance, and quality control along with continual
improvements into the project work.

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4.1 Quality standards
Quality standard Tracking tool and measure
PM plan approved besides followed  Sign off the project management
plan
 Project status report
Certification for proceeding to following
phase
Approval since the development
certification
Documentation of venture hazards,
mitigation and tracking
Risk management log
Documentation of project problems and
effort to resolve
Issue log
Within the development budget Project budget report
Verification plus validation Periodic review and reply to the problems as
well as development risks
Completion of project work on innovative
development scope and approval of scope
variations
Project management plan, scope
management and modification control
4.2 Project quality review
Review type Quality
standard
Tools Reviewer Reports
Project
requirements
The project
requirements
are shaped with
contribution
from the
development
team members,
Project
meetings in
addition other
project
management
software
Project team Monthly

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and steering
committee
Project plans The plans are
being created
with the input
from the project
team members
Ms project Project team Monthly
Project
milestones
The milestones
are meet by the
date
Ms project Project director Monthly
Testing There is
verification of
test results by
the project team
Different
software
packages
Project team Test plan and
acceptance
testing reports
5.0 Risk management
Meredith et al., (2014) discussed that risk management is used to forecast as well as
evaluate the possible and initial risks into a project plan so that it can be mitigated on time
before it would affect the entire project plan. Therefore, identification of possible risks, its
causes, probability, impact and mitigation strategies are listed in below table such as:
Description of the risk Probability Impact Mitigation strategy
The project is at risk when
the stakeholders are not
engaged at starting of the
project plan.
Low High There should be proper
communication among the
project stakeholders to
ensure they understand the
benefits of the project
success.
The project is at risk when
there are no availability of the
implementation vendor.
Low High At the starting of the project
plan, work with the project
vendor as well as agreed on
the project schedule.
There are lack of project
funding for the purpose of
cost containment.
Low High It is required to provide an
effective services and ability
of the services to generate of
proper revenue recovery at
the time of project
completion.

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Three of the above identified risks probability is low, but its impacts are high on
entire business operations which effect the project completion time and budget at lot.
6.0 Procurement management
Nicholas and Steyn (2017) discussed that the procurement management plan is
considered as part of the development management plan. The projects are some elements of
procurement such as required to purchase of goods as well as amenities from external of the
organization. The measures which are used to handle the procurement are included of
activities like make-or-buy analysis, script of the project necessities, solicitation
development, assessment as well as assortment, review, project reception, agreement closeout
are also encompassed into it (Todorovic et al., 2015). The procurement management is
followed the state purchasing process as well as protocol. The vendor will procure the
execution of project contract against the price agreements.
The procurement documents describe how the items are to be obtained through the
project work, method used to achieve the development vendors (de Carvalho, Patah, & de
Souza Bido, 2015). Therefore, the process requirements are required to manage the
procurement of identified project requirements such as:
 Initiation of the project request
 Development of the timing, and quality
 Approval of project request
 Purchasing of the authority
 Bid review
 Contract management responsibilities
 Contract closeout requirements

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 Procurement processes flowcharts used
Therefore, those are the activities which are required to follow to finish the project
work on time and procure of required resources as per project requirements.
7.0 Conclusion
It is concluded that the project management is agreed of the guidelines for the project
work. It is evolving standard which is being updated into PMBOK. The ten knowledge areas
of the project management are directed and managed the entire work so that all the project
deliverables are properly produced. The knowledge areas are involved with the project scope
that the work is being included into the project. As there are changes into the project scope,
therefore it is required that boundaries of project is well defined and observed properly. It is
easier for people to supplement of illegal work into the project when the development is
appeared to sufficient for analysing, and the project are to be estimated into minimum cost.
The tasks are a few components of acquirement, for example, required to buy of merchandise
and additionally benefits from outside of the association. The techniques which are utilized to
deal with the project are incorporated of exercises like make-or-purchase examination,
composing of the task prerequisites, requesting arranging, assessment and in addition
determination, review, project acknowledgment, contract closeout are likewise comprised
into the project management plan. The attainment administration is taken after the state
obtaining process in addition also convention.

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References
Crawford, J. K. (2014). Project management maturity model. Auerbach Publications.
de Carvalho, M. M., Patah, L. A., & de Souza Bido, D. (2015). Project management and its
effects on project success: Cross-country and cross-industry
comparisons. International Journal of Project Management, 33(7), 1509-1522.
Eskerod, P., & Jepsen, A. L. (2016). Project stakeholder management. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
291-298.
Jeston, J. (2014). Business process management. Routledge.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. F. (2015). A Guide to the Project Management Body of
Knowledge: PMBOK (®) Guide. Project Management Institute.
Lock, D. (2017). The essentials of project management. Routledge.

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Meredith, J. R., Mantel, S. J., Shafer, S. M., & Sutton, M. M. (2014). Project management in
practice. Wiley.
Muller, R. (2017). Project governance. Routledge.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Routledge.
Todorović, M. L., Petrović, D. Č., Mihić, M. M., Obradović, V. L., & Bushuyev, S. D.
(2015). Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.