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Running Head: IT PROJECT MANAGEMENTIT PMName of the studentDate
IT PROJECT MANAGEMENT2AbstractThe report highlighted the IT PM is mainly the process of planning, delineating as well asorganizing responsibility for completing the particular information technology goals of acompany. It can be said that there are mainly 4 different types of IT projects that thecompanies can undertake: Data management, software implementation and development,network system upgrades as well as installations of the hardwareIt has been observed that the IT PM goes through some of the phases and these consists of thefollowing phases:-Initiating-Executing-Planning-Controlling-ClosingIntroductionThe entire project will revolve around the main theme that is “How the uncertainty can bemanaged in the IT PM”. The IT PM is mainly the process of planning, delineating as well asorganizing responsibility for completing the particular information technology goals of acompany. It can be said that there are mainly 4 different types of IT projects that thecompanies can undertake: Data management, software implementation and development,network system upgrades as well as installations of the hardware. IT PM for the beginnerssometimes consists of the web development, consisting of updating a webpage, creating anonline shopping site, or even developing a total web structure. The following are some of theelements that highlight a few of the IT project categories such as: Software development,research, service, needs assessment, needs assessment and infrastructure. However, this entirereport will also highlight the following:-IT PM process-life cycle of the IT PM-IT PM life cycle-IT project requirements as well as risks-How to mitigate risks in an IT PM and etcetera (De Bakker, Boonstra & Wortmann,2010).IT PM is another form of the PM and it also consists of overseeing the projects for thesoftware development, network upgrades, business analytics, cloud computing, as well as thedata management projects and implementing the services of the IT. In the first time it can besaid that the IT PM can succumb the entire risk a company assumes when they areimplementing a new technology when the very first time. One of the main reasons behind thisis the technology has not been used or implemented before in the company and there arelikely to be some complexities that will be affecting the project for being successful.
IT PROJECT MANAGEMENT3BodyIT PM processThe phases of the project allow an individual to take the unworldly project and organize it sothat the project manager can wrap their mind around it as well as making progress. The ITPM consists of the following phases:-Initiating-Executing-Planning-Controlling-ClosingInitiation- In this phase mainly the governing team are appointed and they tend to define theobjectives as well as goals of a project. For the project a project manager is assigned, aproject team is also recruited and creation of the project charter also takes place.Planning- In this particular phase the project team along with the project manager tends towork together for defining the deliverables or the intended outputs of the project and thenplan each of the tasks so that each of the deliverable can be produced. Furthermore, each ofthe tasks have a start date and end date as well as the responsible individuals and all of thetasks together that leads towards the project plan. However, it is has been observed that thisspecific phase can be quite repetitive in nature so it is quite evident that planning might takeplace may take place throughout the project (Brewer & Dittman, 2013).Execution- The project plan is executed by the project team in this particular phase forcreating the deliverables of the project. For instance, in an IT project, the team must beginworking in each and every task that is listed itself on the project plan. For example, withregards to the specification deliverables for the tablets for sourcing, the team will mainlybegin with gathering each and every deliverable of the tablets, and then they will be draftingthe specification, after that reviewing of the specification will take place and the last step willbe specification approval.Monitoring as well as controlling- The project team mainly executes the project by theproject team, and the project manager controls and monitors the team work for the scope,time, cost, risk, quality along with some other factors. The status of the project is reported bythe project manager on a daily basis, as well as the risks and issues, to the committee who hassponsored for the project. For making sure that the project meets its objectives, controlling aswell as monitoring is also an ongoing process. The project manager will be schedulingmeetings each week or after 2 weeks with the steering committee of the project for providingthem an update about the project on the project budget, status of the project, as well as theywill inform them if there is any risks or issues with the ongoing project.Closing- It is the last stage of the IT PM. At each and every end phase of the project, theclosure of the project makes sure that all of the project work is completed, approved, and alsothe ownership of the project deliverables have been handed over from the team of the projectto the operations (Flyvbjerg & Budzier, 2013).IT project requirements and risksThe IT project requirements are mainly the tasks or the conditions that must be completed inorder to make sure the completion or the success of the project. Furthermore, they provide a
IT PROJECT MANAGEMENT4crystal clear picture of the work that mainly needs to be done. These are meant for aligningthe resources of the project with firm’s objectives.The first one is the business as well as the functional requirements- It is the first step in theproject team as well as the end users define and document all functional and businessrequirements of the project. It is the process that mainly takes place with the requirementsdocuments. This particular document consists of all the functional and business requirementsof the project.Business requirements- It is mainly the high-level needs of the business. It mainly addresseswhat is required and why the project is taking place. Furthermore, it can be said that it is thestarting point of the project and also provides some of the guidance for the other types ofrequirements. These types of requirements must be communicated in a clear manner andearly.Solution requirements- It consists of both non-functional as well as the functionalrequirements, are the particular features as well as the product’s characteristics or the servicethat will be meeting each and every requirements, in terms of stakeholder and business. Onthe other hand, the functional requirements mainly describe something that a service or aproduct is required to do. The non-functional requirements tend to describe how a system willbe functioning (Kerzner & Kerzner, 2017).Stakeholders- It can be said that the stakeholders are also one of the main elements of theentire project requirements. The stakeholders are mainly an individual who has interest in theservice or product and there may be internal or the external stakeholders. However, each andevery stakeholder has particular set of requirements that they need to be fulfilled. The needsof stakeholders must be balanced well with the project. In some of the scenarios thestakeholders have needs that are quite demanding and may adversely affect the budget,schedule, scope of the project.There are some of the IT project risks and these are as follows:Mid-project changes in scope- the changes are scope are quite frequent in the IT projects.No matter how much the specification is still suggestions will be coming after theimplementation took place.Going behind the schedule due to some unforseen complications and it is one of the commonIT PM risks.Technical inability for a given feature for implementing, it has been observed that thecomplications related to the technical features not only delays but it also tends to affect thescope to a great extent.Risk mitigation planningBefore suggesting the ways by which risks can be mitigated it is an absolute necessity fordoing the risk planning with the help of these risks can be mitigated. The following are someof the risk mitigation plans:-Evaluating the common causes and risk communications-Characterizing the main causes of the risks that have identified as well as quantified inthe earlier steps of the risk management process.-Prioritizing and assessing the alternatives of the mitigation