Lounge Event: Project Initiation Document, Work Breakdown Structure, Risk Management and Analysis

Lounge event 1
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Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
a) Project initiation document......................................................................................................3
TASK 2............................................................................................................................................6
Work break down structure.........................................................................................................6
TASK 3............................................................................................................................................8
Risk management and analysis....................................................................................................8
TASK 4..........................................................................................................................................13
a) Importance of leadership.......................................................................................................13
b) Methodologies.......................................................................................................................13
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16
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INTRODUCTION
Project management refers to planning, organising, completing, activities and task in order
to attain specific goals and objectives. It also includes many significant components like time
scale, budget, risk, etc. that are defined by project manager. The project manager is responsible
for overall undertaking and completion of project (Kermanshachi, and et.al., 2016). Here,
current project is based on QA higher education. They have furnished computer labs and other
rooms. Thus, a lounge event is organised in order to attract more students. In this assignment it
will describe about PID. Moreover, how stakeholder role is crucial in project. In addition, several
methodologies of project will be described in it. Furthermore, types of risks are identified that
can occur in event.
TASK 1
a) Project initiation document
For every project it is necessary to develop a PID. This is because it is crucial components
in project management. It gives insight about what activities are to be followed. Moreover, it
helps manager to develop strategies that how project has to be completed. Thus, in QA higher
education they are planning to organise a lounge event to attract students. Furthermore, main
purpose is to provide high quality teaching environment with advance facilities to students.
Therefore, the PID of event is as follows :-
Project title
Launching of lounge event in QA higher education to attract students in university and
celebrate success of project (Sperry, and Jetter, 2019).
Background
QA higher education is a university located in London and has completed refurbishment
of classrooms and labs. The purpose is to provide high quality learning environment to them.
Budgetary information –
In project it is necessary to estimate budget so that resources are allocated in proper way.
Also, it gives insight about costs and expenses that can incur in event. Alongside, manager is
able to identify sources of funds by determining actual requirement of project. In current project
the budget required is as follows :-
Requirement Cost
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Cost of venue €10000
Catering services €7500
Security €5000
Transport €12000
Marketing €5000
Other materials €8000
Total €47500
Timescale
It is also a crucial element in project for its completion. The manager develop schedule
on basis of task. Through it, starting and ending time of each activity is identified. Thus,
according task are allocated and monitoring is done. If any activity is not completed on time than
it results in delaying further task in project. For organising lounge event the time required will be
1 month.
Objectives
They are those aims and goals that is required to be attained in project. The manager has
to define specific objective so that they are attained and project is successful. Furthermore, on
basis of objective the outcomes depend. If they are not set or defined according to project then it
can result in failure (Sanchez, and Terlizzi, 2017). The objective of project is to organise lounge
event for refurbishment of QA higher education computer labs. Another goal is to launch event
to attract student.
Approach
It is important for manager to make sure that team members are engaged in project. In
addition, the tasks in project are proceeded in systematic way. It benefits in ensuring that all
activities goals are achieved. However, selection of approach depends on project manager and
type of project. Generally, there are different methodologies that are followed which is agile,
PRINCE, etc. It is useful in completion of project in deadline.
Key staff
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