FIT5107: Managing business records
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Monash University
Managing business records (FIT5107)
Added on 2020-04-21
FIT5107: Managing business records
Monash University
Managing business records (FIT5107)
Added on 2020-04-21
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Running head: MANAGING BUSINESS RECORDSManaging Business RecordsName of the Student:Name of the University:Author Note:
1MANAGING BUSINESS RECORDSExecutive Summary:The report gives an overview of the organizational analysis of the Registration and QualificationAuthority (VRQA) for identification of the problems and challenges of the organization.Therefore, the report presents a discussion on the mission and core business, structure and corefunctions of the organizations. There is also discussion on the regulatory environment,accountability framework the business and the archival practice of the organization. The reportalso gives an overview of the stakeholders of the organization and their accountability issues.There is also analysis on the risk associated with the recordkeeping of the organization. Further,the report also provides recommendations on record keeping system requirements with focus onrecord keeping framework, record preservation and archiving strategy, recordkeeping tools,technology supporting recordkeeping and ongoing monitoring and evaluation. Table of Contents
2MANAGING BUSINESS RECORDSIntroduction......................................................................................................................................5Organizational Record Keeping Analysis.......................................................................................61. a. Mission and Core Business of the Organization..................................................................6b. The Structure............................................................................................................................6c. The Core Functions..................................................................................................................62. a. Regulatory Environment of Victorian Registration and Qualification Authority................7b. Accountability Framework of VRQA......................................................................................8d. Organization Governing its Business, Recordkeeping and Archival Practices.......................9e. Relationship of the Organization with Regulatory Organization.............................................93. a. Who are the Main Stakeholders?......................................................................................10b. Accountability Issues of Stakeholders...................................................................................114. a. Organizational Culture of Victorian Registrations and Qualifications Authority (VRQA)....................................................................................................................................................11b. Accountability of the Culture.................................................................................................115. Risk Associated with Recordkeeping in this Organization....................................................12Recommendations on Recordkeeping System Requirements:......................................................131. Recommendations on Organizational Record Keeping Framework......................................132. Main Features of General Record Keeping Policy................................................................143. Recommendations on Organizational Records Preservation and Archiving Strategy...........164. Recommendations on Recordkeeping Tools..........................................................................17
3MANAGING BUSINESS RECORDS5. Recommendations on Technology Supporting Recordkeeping.............................................17a. Software Systems...............................................................................................................17b. Other Business Information Systems.................................................................................186. Recommendation on Ongoing Monitoring and Evaluation...................................................18Conclusion.....................................................................................................................................19References......................................................................................................................................20
4MANAGING BUSINESS RECORDS
5MANAGING BUSINESS RECORDSIntroductionThe report is a discussion on the organizational recordkeeping analysis of VictorianRegistration and Qualification Authority (VRQA) for identification of the challenges andproblems. Thus, in order to do this, there is a discussion of the mission and core business of theorganization, its structure and its core functions. The regulatory environment, the accountabilityframework and discussion on the organizations governing its recordkeeping, business andarchival practice discussed. The report also gives an overview on the relationship that VRQAholds with its regulatory organizations. There is discussion on the main stakeholders and theaccountability issues that arises due to the intervention of the stakeholder. The report alsodescribes about the culture of the organization and the accountability issues related to it. The riskassociated with the recordkeeping of the organization analyzed. Another part in the report dealswith providing recommendations on the recordkeeping system requirements. Here, the primaryrecommendations are on providing a framework for organizational recordkeeping. There are alsorecommendations on the main features of the recordkeeping policy of an organization and thepolicies that relates to its access and appraisal. The report also provides recommendations onrecord preservation and archiving strategy. There is also as a selection of record keeping toolsthat includes encoding schemes, metadata schemes and disposal instruments. Technology optionsfor supporting the recordkeeping also discussed. Further, the report also gives an overview of theongoing evaluation and monitoring.
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