Event Management Safety and Security

The provided report highlights the crucial role of event management in various operations, including weddings, conferences, meetings, and other events. It emphasizes the need for event managers to take safety and security measures to safeguard high-profile clients and all clients, ensuring complete safety.

Managing Conference
And Events

Table of Contents
Assessment 1...............................................................................................................................................3
INTRODUCTION...........................................................................................................................................3
2. Examine various dimensions and categories of events........................................................................3
3. Different categories of events along with their features and current trends......................................5
4. Analysis of current event trends to explicate how events adpted to remain innovative.....................6
5. Critique of development of events sector,..........................................................................................8
6. Design a room layout by considering additional services which are needed.......................................9
CONCLUSION.........................................................................................................................................11
REFERENCES...........................................................................................................................................11
Assessment II.............................................................................................................................................12
INTRODUCTION.........................................................................................................................................12
2. Explore management roles and current job opportunities in event sector.......................................12
3. Review management skills as well as personal attributes which are essential for working in events
industry..................................................................................................................................................14
4. Critically evaluate impact of management skills for creation of successful events. ..........................14
5. Explanation and specifications of the appropriate measures required to provide a secure and safe
event venue and environment for guests and staff...............................................................................14
6. Compare and contrast security and safety provisions for peculiar events to enhance provisions of
security and safety.................................................................................................................................16
CONCLUSION.............................................................................................................................................16
REFERENCES..............................................................................................................................................16

Assessment 1
INTRODUCTION
The application of management of project for creation and expansion of large scale
events is referred to as event management. It is engaged in the process of identification of target
audience, study of the brand, planning the logistics, coordinating the technical aspects and
devising the event concept before the event is actually launched (Rogers and Davidson, 2015). In
16/17 in United Kingdom, the amount which was spent on events was around £39.1 billion
which contributes to approximately 35% to the visitor economy. This sector is 16 th largest
employer within UK. Events can by anything like parties, conferences, weddings, get
together or symposiums. This report is based on Butter & Company and The Waldorf
Hilton. Butter & Company is a full service team which offers event design, catering,
staffing and decoration for elegant events which have the capacity of around 4 to 400
guests. They are specialised in buffets and weddings. The Waldorf Hilton was started in
1908 which is present in enviable location which makes it suitable for both business and
leisure. They provide the different packages for events. This report contains various
dimensions and categories of events by making use of examples, current trends in events
and their analysis with respect to innovation. Furthermore, a critique to development of
events in different categories and design for room layout has been provided.
2. Examine various dimensions and categories of events.
Events refer to planned management of occasion which occurs in between customer and
space provided. This sector is basically known as MICE which comprises of meetings,
incentives, conferences and exhibitions but they are also known by other names also which
include events, catering, banqueting and conference. Organization like Butter & Company, The
Waldorf Hilton, etc. provides the space for carrying out various events on the basis of
requirements of person. The events can be classified into different categories depending upon
the needs of individual:
Mega events: These are the events which have worldwide exposure as well as audience
which have relevant impact on social as well as economy (Kripalani, Tripathi and Tanesheri,
Microsoft Technology Licensing LLC, 2015). They are considered as one of the most awaited

and must-see events. They include: FIFA World cup, Olympic games and USA NFL Super
Bowl.
Hallmark events: These events occur at same location whenever they occur in a year.
They are usually synonymous with respect to location. These events include Sydney Gay Mardi
Gras, Tamworth Country music festival and many others.
Major events: These events can attract more number of visitors and also have large
media coverage. Apart from this, they also provide economic benefits to country. They includes
boutique style events which have restricted following (Stoldt, Dittmore and Branvold, 2018).
These are not must see events for everyone. This includes AFL grand final, goodwill games, etc.
Minor events: The events which are carried out by local government are known as minor
events. There major objective to have cultural, social and entertainment objectives. Example of
such kind of objectives is NSW, Man from snowy river bush festival in Corryong and many
others.
Apart from this there are certain corporate events within MICE industry, they are mentioned
below:
Meetings: This comprises of various gatherings for sharing information and decision
making. This may also comprise discussions and presentations. These can be a business meetings
or personal get together.
Incentives: These comprises of reward for high level achievements or performance
within an organization. In this experience is offered to employees which would not have
otherwise.
Convention: This includes formal gatherings among people who belong to the same
occupation and industry. These can be small parties which are organized for employees within a
industry.
Exhibition: This includes a promotional events in which visitors are informed about
services and products which are available within the industry. They basically include people

from same industry or trade (Nukala, Callaghan and Bawel, Microsoft Technology Licensing
LLC, 2015).
3. Different categories of events along with their features and current trends.
Events can be categorized as:
Social life-cycle events: These events include golden wedding anniversaries, weddings,
bar mitzvahs and many other events which mark passage of time with the celebration of each
milestone. Within the wedding industry, it is uncommon for hosting an event which lasts for
around three or more days along with the actual ceremonies (Three Trends Changing the Events
Industry, 2018) . These events are being managed by organizations like Butter & Company,
The Waldorf Hilton, etc.
Sport events: Before, during or while following the big game events, they are being
used to create attraction by capturing and motivating spectators regardless of what will be the
outcome of event to support their team. Proliferation of events like postgame fireworks, pregame
giveaways, musical shows and even promotional events like trivia contests during the game.
These events are not organized by organizations like Butter & Company, The Waldorf Hilton,
etc. as they are large scale events and require much more space.
Trade shows: A trade fair (trade exhibition, show or expo) is an exhibition which is
organized in such a way that organizations can showcase and exhibit their current services and
products. In this organizations meet with their potential customers and industry partners, analyse
the activities of rivals and evaluate the latest market opportunities as well as trends. These events
can be organized by organizations like Butter & Company, The Waldorf Hilton, etc.
depending upon size of the event (Getz and Page, 2016).
Trends in the meetings industry
Continued globalization: This is the international consolidation of big business and is
the growing trend in which countries are allowed to transfer services and goods across national
boundaries. This requires more number of meetings as well as conventions for this a space can
be reserved within Butter & Company, The Waldorf Hilton, etc.

Growth of third-party meeting planners: In this case, planners are leaving their
own association to have their independent corporations. They are starting their event
companies as this is one of the growing sectors at present scenario.
Enhanced use of technology: Fax, e-mail, internet, in-room technology, video
conferencing, barcode for security of guest room and inventory control along with other
equipments.
Wearable tech and sensors: Wi-Fi, iBeacons, GPS, near field communication (NFC)
and Bluetooth assists event organizers to collect information with respect to experience of guests,
roam and interacts at events. After this, this information is given back to the central CRM.
Virtual reality (VR) experiences using VR headsets: Virtual tour and product demos
can enhance the potential of marketing by allowing customer to involve themselves with an
event before it is being attended. This is used by organizations like Butter & Company, The
Waldorf Hilton, etc. to render their guests with unique experience.
4. Analysis of current event trends to explicate how events adpted to remain innovative.
An innovation which can be done in events can be sustainable event management which
is the process for integration of social and environmental responsibility issues within event
planning. In this organization like Butter & Company, The Waldorf Hilton, etc. must
consider the values as well as needs of various stakeholders who will be affected by event.
This method will lead to reduction in solid waste. Within sustainable events latest trends
are being used with respect to technology which assist attendees to have enhanced results
by usage of hybrid events and mobile apps, example of this is Event sustainability
specialist, Shawna McKinley. By this organisation like Butter & Company, The Waldorf
Hilton, etc. can save money or budget for event. This can be attained by making design for
reuse branding and waste wide and beverage planning. Furthermore, by reducing the
environmental impact, it will also lead to sustainability of organizations like Butter &
Company, The Waldorf Hilton, etc. If these organizations are not much dependent on
natural resources compared to competitors then it will be difficult to deal with the costs
due to climatic changes. Thus, it will lead to longer term sustainability and profitability
within the market (Rogers and Davidson, 2015).

Organisations like Butter & Company, The Waldorf Hilton, etc. need to consider at
footprint of an attendee (visitor to an event conference or party). On an average, one guest
discards around 1.89 kg of waste every day. This is comparable to 2.6 weights of compact
cars days. Even by making use of enhanced recycling and composting programs at venue,
when there are around 5000 attendees the still lots of waste will be ejected. By taking into
consideration what can be imposed in appropriate manner and what can’t, must be
acknowledged and should disposed off in the same manner (Kripalani, Tripathi and
Tanesheri, Microsoft Technology Licensing LLC, 2015).
The carbon footprint can vary depending on type of event. Like a local conference will
have less number of air travelers as compared to attendees on train and car journey (New
Sustainable Event Management (2018 Edition) . The ways in which organisation like Butter &
Company, The Waldorf Hilton, etc. can shrink carbon footprint includes:
 Rendering hybrid, virtual and remote options for attendees, centralized locations which
will balance out the travel and which must be closer to the preponderance of participants.

 Green venues and hotels that is making initiative must also make use of green energy
purchasing (Stoldt, Dittmore and Branvold, 2018)(Nukala, Callaghan and Bawel,
Microsoft Technology Licensing LLC, 2015).
 Incentivizing pooling of car for attendees and by elimination of in-event travel by making
walk able event for the neighborhoods.
The biggest problems which this sector is going through are that 41% of waste goes to
landfill and this must be avoided. It can be attained by:
 Event organizers need to ensure that venue, destination and caterers which are
selected by them have enhanced compositing and recycling programs.
 Organization like Butter & Company, The Waldorf Hilton, etc. need to have
waste station, signs and must monitor to assist attendees and exhibitors to sort
their waste (Vance and Paik, 2015).
 Event organizers like Butter & Company, The Waldorf Hilton, etc. need to take
vantage and enhance donation programs with respect to exhibitor and food
materials.
5. Critique of development of events sector,
This sector is rapidly growing and is commonly preferred by people as it provides an ease
and enhanced facilities as well as burden to organize & maintain things also comes to an end.
DIY Events and meetups are growing: Websites such as meetup have established entire
sub industry for events. Though maximum of them are small local gatherings which do not
generate high revenue for specific brand. A considerable example for this is WordCamp which is
widely used to bring collectively WordPress developers to share their solutions as well as ideas
for their probable clients. More websites are popping up to service DIY events which renders
various planning advices (Getz and Page, 2016)(Vance and Paik, 2015).
Virtual reality experiences enhance events: In sporting industry, the virtual reality will
completely change the event attendance within coming future. It is a distant possibility virtual
realiry will provide an opportunity to people who may otherwise will not be able to be a part of

an event. Like people opt for watching sports events at home rather than going for playground as
tickets may be either too costly. Apart from this, virtual reality has potential for enhancing events
such as trade shows.
Organizations like Butter & Company, The Waldorf Hilton, etc. can make use of
technologies as it will is crucial to analyse the potential partners with respect to ways in
which tech can be merged with latest systems and also takes into consideration the
experience in scaling of events which are being organized by them (Gregory, 2015). By this
they can generate high revenue but for this it is essential that they have to use costly add-
ons to an event. By these organizations like Butter & Company, The Waldorf Hilton, etc.
can enhance attendance as well as develop a new revenue streams within events.
6. Design a room layout by considering additional services which are needed.
The layout has been considered on the basis of requirements of people or the one who
have booked a venue for a wedding event within organizations like Butter & Company, The
Waldorf Hilton, etc. The requirement of wedding party was to accommodate around 50
guests. The theme of wedding party was white and purple along with party package which
comprises of per person. Furthermore, the guests were served with two drinks and hot &
cold canapés. This also included three-course meal finishing with tea and coffee, ice water
and cold drinks.
To identify the minimal square footage which is required for wedding event has been
provided below:
Room Size(Minimum Square
Footage)
Sit-Down Dinner(8 guests at a
60” table)
Sit-Down Dinner(10 guests at
a 72” table)
1,000 Square Feet 80 Wedding Guests 80 Wedding Guests
1,200 Square Feet 96 Wedding Guests 100 Wedding Guests
1,400 Square Feet 112 Wedding Guests 110 Wedding Guests
1,600 Square Feet 128 Wedding Guests 130 Wedding Guests
2,000 Square Feet 160 Wedding Guests 160 Wedding Guests
2,200 Square Feet 176 Wedding Guests 180 Wedding Guests
2,500 Square Feet 208 Wedding Guests 200 Wedding Guests

3,000 Square Feet 248 Wedding Guests 250 Wedding Guests
3,100 Square Feet 256 Wedding Guests 250 Wedding Guests
3,500 Square Feet 288 Wedding Guests 290 Wedding Guests
3,700 Square Feet 304 Wedding Guests 300 Wedding Guests
Apart from this space is also needed for extras, for this the individual can contact with event
planner like Butter & Company, The Waldorf Hilton, etc. to accommodate these spaces.
 Space needed for head table: An additional space of 400 square feet (minimum) is
needed so that elevated head table can be added for groom and bride (Make Sure Your
Venue Is Large Enough for Your Wedding Reception. 2018).
 Space for dance floor: This is one of the essential components which will make party
successful, a right sized floor.
 Space for band or deejay: Normally 4-piece band require 12’ x 20’ stage. It is necessary
to have a communication with deejay. It must also include the requirement of stage as
well space required for the same. Typically space needed for speaker, equipments and
table is 10’ x 10’.
 Space for cake table: It do not need lots of space but the location at which it is placed
maters a lot. For this it is necessary that ample of space is available to acquire an area
which is not close to area which receive heat from sun or other tables or guests
surrounding it.
 Space for gift table: This table must be small so that guests can keep an eye on the
goodies which are being received by new couple.

 Space for bars: Organizations like Butter & Company, The Waldorf Hilton, etc.
prefer to provide built-in bars for their guests. But it is necessary that space which
is provided is enough for guest to congregate near bar.
 Space for food stations or buffet: If meal needs buffet set up then it is essential to set
aside space for actual buffet tables. The person can talk with venue coordinator so that
they can provide a single buffet table for 50 wedding guests.
CONCLUSION
From above mentioned report, it can be concluded that event management comprises of
study of brand, identification of their target audience, coordination of technical aspects and
devising the event concepts before they are being launched. In this process coordination and
planning of event is carried out which is called event planning and also ensures the basic
necessities for conducting an event. There are various types of events like sports, wedding,
meetings, conferences and many other events. In this sector also various latest technologies can
be applied so that enhanced outcome can be attained as well as more number of clients can be
attracted.

REFERENCES
Books & Journals
Bengtsson-Palme, J. and Larsson, D.J., 2015. Antibiotic resistance genes in the environment:
prioritizing risks. Nature Reviews Microbiology. 13(6). p.396.
Bowman, D.M., and et. al., 2017. Human exposure and sensitivity to globally extreme wildfire
events. Nature Ecology & Evolution. 1(3). p.0058.
Boyer, D.G., and et. al., 2015. User interface for managing communication sessions. U.S. Patent
9,158,444.
Bradford, M.A., and et. al., 2016. Managing uncertainty in soil carbon feedbacks to climate
change. Nature Climate Change. 6(8). p.751.
Fung, W.L.A., and et. al., 2015. Practical guidelines for managing adults with 22q11. 2 deletion
syndrome. Genetics in Medicine. 17(8). p.599.
Geppert, B. and Roessler, F., Avaya Inc, 2018. System and method for managing incoming
requests for a communication session using a graphical connection metaphor. U.S.
Patent 9,900,280.
Getz, D. and Page, S., 2016. Event studies: Theory, research and policy for planned events.
Routledge.
Goddard, P.B., and et. al., 2015. An extreme event of sea-level rise along the Northeast coast of
North America in 2009–2010. Nature Communications. 6. p.6346.
Gregory, A., 2015. Planning and managing public relations campaigns: A strategic approach.
Kogan Page Publishers.
Online
Three Trends Changing the Events Industry. 2018. [Online]. Available through: <
https://www.inc.com/kevin-j-ryan/specialized-bicycles-innovation-lab.html>.
New Sustainable Event Management (2018 Edition): A Free Guide to Better Green Meetings.2019.
[Online]. Available through: < https://www.eventmanagerblog.com/sustainable-event-
management>.
Make Sure Your Venue Is Large Enough for Your Wedding Reception. 2018. [Online]. Available through: <
https://www.hwevents.com/make-sure-your-venue-is-large-enough-for-your-wedding-
reception/>.

Assessment II
INTRODUCTION
The organization and coordination of activities of an organization so that defined
objectives of business can be attained, is referred to as management. It is crucial for the
organized life and executes all types of management (Bowman and et. al., 2017). Basically, it is
a spine of successful organization. Event management refers to ability of applying various skills
so that they can launch large scale events or any kind of business events such as conferences,
formal parties, ceremonies, concerts, conventions and many others. This report deals with Butter
& Company and The Waldorf Hilton. These organizations render their services in various
events; they can be either wedding, conferences, meetings, parties or any kind of event.
This includes investigation on management roles along with current job opportunities.
Furthermore, management skills and personal attributes which are essential for carrying
out event are analysed. Along with this, impact of management skills is evaluated with
specification of suitable measures for secure and safe venue for all. At last, comparison is
provided among security provisions.
2. Explore management roles and current job opportunities in event sector.
For having effectual relationship with all the departments it is essential for the individuals
to efficiently coordinate with each other which allows them to attain success within event
organization. Therefore, the roles not only include planning events but many more. With
enhancement in internet as well as technology provides different opportunities to individuals.
The roles of various management personals are presented below:
 To maintain priorities as well as timelines within organizations like with Butter &
Company and The Waldorf Hilton which are build up on every project. Along with
this, executives need to effectively communicate, maintain and formulate client
relationship with a view to retain their existing business as well as development of new
opportunities (Nouvellet and et. al., 2015).
 To manage administrative and operational functions which are necessary to ensure the
efficient and effective delivery of peculiar projects.

 To aid the maintenance and build the budget of project by conception via reconciliation
and report the activities as well as timelines to manage supplier relationship.
 Marketing team needs to deliver knowledge of audience and effectively communicate
with clients. They will be responsible for delivering the services to visitors as well as
sending the packs to delegates (Fung and et. al., 2015).
With respect to carrier opportunities with respect to event management are illustrated below:
Meeting Designer: They are focused on creation of best experiences to make sure that
objectives of events are attained by focusing on experience of individual which possesses
enhanced knowledge of cognitive learning as well as psychology within organizations such as
with Butter & Company and The Waldorf Hilton.
Conference architect: They need to aim on the objectives of event and rate of interest
but they will look at the entire event planning to deliver process by which they can identify areas
of enhancement with respect to terms of execution. They are responsible for tailoring and
building up the whole structure for an event.
Event Videographer: Video has taken new edge, everyone which comprises of vendors,
venues, attendees and planners are making new video content related with events. Events
identify new as well as interesting ways to display everything which has been occurred within an
event.
Digital analytics manager: Skills and careers within digital analytics are rising and
starting taking note on event industry. The data can be used to analyse and collect from digital
resource is necessarily endless and can enhance productivity as well as revenue by which better
event processes and experience can be attained by organization like with Butter & Company
and The Waldorf Hilton.
Management of Event security: Safety and security is one of the most critical element
of every event. The management of event security is responsible for taking role of making sure
that staff, volunteers and guest are safe during the occurrence of events and protect them from
potential threats (Palen and et. al., 2015). In this organizations like with Butter & Company and

The Waldorf Hilton have set up various procedures as well as checkpoints so that
additional security can be provided to high profile guests.
These are the management roles as well as job opportunities within peculiar
industry which enhance performance of every operation within effective way (Zhang, X.,
and et. al., 2015).
3. Review management skills as well as personal attributes which are essential for working in
events industry.
In this sector the skills required by event manager which are essential in this industry are
mentioned below:
 The foremost skill which is needed is organizational skill as well as attention to details
along with communication and interpersonal skills.
 Negotiation skills when individual is looking forward for the best practices from
contractors, suppliers and venues.
 Time management as well as ability to work under pressure to make sure efficiency of
running an event is essential for an employee to work within organization like Butter &
company, The Waldorf Hilton, etc.
 It also needs project management experience, diplomacy and problem solving abilities.
 Furthermore, marketing and sales skills are required for promotion of events as well as
attracting sponsorship.
 Furthermore, employees within organization like Butter & company, The Waldorf
Hilton, etc. must have ability to manage their budgets.
 Proactive, target driven and flexible approach for administering various tasks as well as
managing services associated with IT (Boyer and et. al., 2015).
 The employees needs to be enthusiastic as well as self motivated which will lead them to
attract more number of clients towards services rendered by them.

 Innovative skills will provide employees within organizations like Butter & company,
The Waldorf Hilton, etc. with unique ability through which they can convince people
towards there services.
Apart from this, event manager needs to develop knowledge as well as skills by working
along with experienced colleagues. Opportunities are completely dependent on on employer and
can render courses through which internal as well as external training can occur. The training
which is provided to their customer is completely dependent on skills which are possessed by
individuals and which needs improvement (Goddard and et. al., 2015). This comprises of
conference, event planning, customer care services, event marketing, finance, health & safety,
IT, project management and many other factors which individual thinks that this skills must be
improvised or they need to have those so that they can carry out their operations in appropriate
manner.
Along with this management also needs to enhance their skills with respect to
acknowledgment of diversity with respect to its understanding, celebrating differences and
accepting . Furthermore, it is necessary to respect individual and cultural differences along with
traditions and customs of team members. It is necessary for multi-cultural organization to have
unique opportunity to appreciate as well as learn variety of customs as well as interests of
individuals.
4. Critically evaluate impact of management skills for creation of successful events.
An event can be successful only when it is effectively managed by event management
organisation. In this regard, there are a number of skills that are noticed to be essential for an
event manager while managing an event. Such skills are briefly explained below:-
Eye for design: An ideal event manager always has an eye for unique, creative and
innovative design which can provide an edge to the entity over its rival firms. This helps event
organisations such as Butter & Company, The Waldorf Hilton etc. to gain the attention of
clients towards the innovative services being provided by enterprise within marketplace.
Vision and intuition: To make a successful event, it is essential for event management
companies such as Butter & Company, The Waldorf Hilton etc. to keep a strong vision for

effective customer services so as to attain maximum satisfaction from them. Further, these
organisations should make use of their intuitive approach to excel in market place.
Flexibility: Flexibility is yet another crucial attribute which must be present within the
event manager to take a good hold over the clients and to meet their needs and wants in a timely
manner so as to derive high satisfaction from them.
Time management: This is an essential aspect which should be present in event planning
companies such as Butter & Company, The Waldorf Hilton etc. to complete the activities
associated with execution of an event in a timely manner and to ensure that customers are
satisfied with the services provided by the organisation.
Detail oriented: Customer centric approach is the key to success of an organisation. In
this regard, it is essential for event management companies to possess this attribute so as to
ensure that customers are happy with the services received by them. This ensures that event is
successfully made and executed and clients are glad with the outcomes of event.
It is essential for event management organisations such as Butter & Company, The
Waldorf Hilton etc. to organise and manage events in a manner such that stakeholders
remain content with the outcomes of event executed by the company. In this regard, when
event management companies organise an event well, they receive appreciation from
clients and receive good rewards from them. This keeps the stakeholders satisfied.
5. Explanation and specifications of the appropriate measures required to provide a secure and
safe event venue and environment for guests and staff
The event venue and environment of the Butter & company, The Waldorf Hilton must be secure
and safe and for this following key management responsibilities are to be followed :
 Event proposal must be created appropriately as per client requirements and
specifications. Building appropriate relationships between vendor and venues
 Strategic planning to meet the targets which lead to minimizing disruption by effective
coordination and communication (Ummenhofer and Meehl, 2017).
The Butter & company, Waldorf Hilton must prepare the vision statement and mission statement
so that short and long term goals should be achieved. In providing the secure and safe event and
environment The Butter & company should prepare effective business plan for the events by
considering the following areas: vision and mission statement, SWOT analysis for the events,

The audience/ spectator/ participant profile and also takes into consideration futures
requirements for events like services, venues, staffs etc.controls for business and management
and plans for risk management and contingency.
The Butter & company, Waldorf Hilton must prepare the action plans for events and must
specify the roles and responsibilities for the event teams. The event teams should include: The
director of events, producer or manager for the events, event assistant, finance assistant and
manager for sponsorship etc (Preuss, 2015).
Action plan for secure and safe event venue and environment must include the following:
Business plan writing and updating, training and recruitment process, event build, live event and
monitoring, evaluation and reporting. Apart from this, insurance and legal issues along with
marketing strategy implementation. For the successful and safe event of The Butter & company,
Waldorf Hilton had framed the role of the executive of the event so effective running and
completion of event. Some of the role of the event executive is as follows: maintenance of
timeliness and priorities, supplier relationship management, supporting team members and
guiding them for maintenance of quality of work as per client requirements. While making plans
for the events The Butter & company, Waldorf Hilton must consider the following issues for safe
event and environment: cash required for the event , performance fees to be paid for the event,
security concerns for the event, tickets sale procedures for the event
and setting entry tickets prices.
For the secure and safe event venue and environment for guests and staff, The Butter &
company, Waldorf Hilton must evaluate the risk associated with the events. For this, they have to
assess the risk by following the below steps:
Step 1: Identifying the risk related areas and its related hazards for the event.
Step 2: Deciding in advance about what or who is at risk so that appropriate person will be
accountable. (Bengtsson-Palme and Larsson, 2015).
Step 3: Measures are decided and they will be put in place for controlling the risk.
Step 4: In this last step, level of risk is evaluated.
The Butter & company, Waldorf Hilton will follow the above steps in assessing the risk for the
events and then consider the following areas of risk factors for achieving secure and safe event
venue and environment: event type that is its nature of programme, time etc, event location,

conditions of ground, parking facilities,equipment traffic management, contractors working at
height and security etc. Therefore it is concluded that by following the above The Butter &
company, Waldorf Hilton will provide a secure and safe event venue and environment for guests
and staff (Thomas and Weiss, Hewlett-Packard Development Co LP, 2015)(Jeanne and Korinek,,
2018).
6. Compare and contrast security and safety provisions for peculiar events to enhance provisions
of security and safety.
There are various legislation which renders health and safety legislation within work
premises. They comprises of Safety, Health & Welfare at Work Act 2005, planning and
development act 2001, Fire services Act 1981, Food safety and hygiene regulations 2013, Local
government act 1977, Personal protective equipment regulations 2002, Personal protective
equipment at work regulations 1992. These are some laws which are being followed by
organizations like Butter & company, The Waldorf Hilton to ensure safety of their clients and
employees within work premises.
CONCLUSION
From above report, it can be concluded that event management plays crucial role within
carrying various operations which are involved with any kind of event. These events can be
either weddings, conferences, meetings, or any other event. Along with this, it is crucial for event
manager to take into consideration safety and security measures by which they can safeguard
their high profile clients as well as their all the clients this will ensure their complete safety.

REFERENCES
Books & Journals
Jeanne, O. and Korinek, A., 2018. Managing credit booms and busts: A Pigouvian taxation
approach. Journal of Monetary Economics.
Kripalani, A., Tripathi, A. and Tanesheri, N.S., Microsoft Technology Licensing LLC, 2015.
Techniques to remotely manage a multimedia conference event. U.S. Patent 9,201,527.
Mourad, M., 2016. Recycling, recovering and preventing “food waste”: competing solutions for
food systems sustainability in the United States and France. Journal of Cleaner
Production. 126. pp.461-477.
Nouvellet, P., and et. al., 2015. The role of rapid diagnostics in managing Ebola epidemics.
Nature. 528(7580). p.S109.
Nukala, C., Callaghan, D.M. and Bawel, P.F., Microsoft Technology Licensing LLC, 2015.
Automatic sharing of event content by linking devices. U.S. Patent 9,130,763.
Palen, L., and et. al., 2015, April. Success & scale in a data-producing organization: The socio-
technical evolution of OpenStreetMap in response to humanitarian events.
In Proceedings of the 33rd annual ACM conference on human factors in computing
systems (pp. 4113-4122). ACM.
Preuss, H., 2015. A framework for identifying the legacies of a mega sport event. Leisure
studies. 34(6). pp.643-664.
Rogers, T. and Davidson, R., 2015. Marketing destinations and venues for conferences,
conventions and business events. Routledge.
Stoldt, G.C., Dittmore, S.W. and Branvold, S.E., 2018. Sport public relations: Managing
stakeholder communication. Human Kinetics.
Thomas, J.D. and Weiss, J.L., Hewlett-Packard Development Co LP, 2015. Automated event
management. U.S. Patent Application 14/373,780.
Ummenhofer, C.C. and Meehl, G.A., 2017. Extreme weather and climate events with ecological
relevance: a review. Philosophical Transactions of the Royal Society B: Biological
Sciences. 372(1723). p.20160135.
Vance, C.M. and Paik, Y., 2015. Managing a global workforce. Routledge.
Zhang, X., and et. al., 2015. Managing nitrogen for sustainable development. Nature. 528(7580).
p.51.
 (Bradford and et. al., 2016)(Geppert and Roessler, Avaya Inc, 2018)

(Mourad, 2016)