Project Plan Template

This project plan template provides a comprehensive guide for managing operations and projects. It includes scope management, time management, cost management, communication management, and risk management plans.

Project Plan
Template
Project Manager
Name: ID Number:
Expected Project Start Date: Expected Project Close Date:
Project Name
Managing Operations and Projects

PROJECT PLAN
[Project Name]
Contents
Section 1. Scope Management Plan.......................................................................2
1.1 Project Description................................................................................2
1.2 Project Scope........................................................................................2
1.3 Assumptions.........................................................................................2
1.4 Constraints........................................................................................... 3
1.5 Project Roles and Responsibilities...........................................................3
1.6 Project Work-breakdown Structure (WBS)..............................................3
Section 2. Time Management Plan........................................................................5
2.1 Project Activity/Time/Dependency base table..........................................5
2.2 Project Network Diagram.......................................................................5
2.3 Project Gantt Chart................................................................................5
Section 3. Cost Management Plan.........................................................................6
3.1 Cost Breakdown and Budget..................................................................6
3.2 Project Cost Baseline..............................................................................6
Section 4. Communication Management Plan.........................................................7
4.1 Project Stakeholders..............................................................................7
4.2 Stakeholder Communication Plan...........................................................8
Section 5. Risk Management Plan.........................................................................9
6.1 Risk Identification, Analysis and Action Plan...........................................9
6.2 Project Risk Matrix...............................................................................9
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PROJECT PLAN
[Project Name]
Section 1. Scope Management Plan
1.1 Project Description
A project description is a formal written document which give details about the project
and specifies goals and objectives that are to be achieved with its completion. The
Bloomsbury event will help in giving details to the new students about all the facilities
which are available in college along with increasing their connection so that integrated
learning can be achieved. Following are the objectives which are to achieved through this
project:
 To enhance learning of students by 20% in next 2 months.
 To integrate integration of new students in college by 15% in 1 month.
To increase new admissions in college by 10% for next year
1.2 Project Scope
Project scope is related with project planning and help in determining the specific
project goals, deliverables, features, functions, time, costs, deadlines etc. so that the
project objectives can be achieved. It also help in evaluating the amount of work which
needs to be done so that project objectives can be achieved thereby fulfilling stakeholder
requirements. The project scope must be determined for event at Bloomsbury so that
clear objectives can be set, deliverables required can be identified, risks can be assessed,
resources can be accumulated etc. so that the project can be completed on time and in an
efficient manner (Mangla and et. al., 2019).
1.3 Assumptions
These are the events which are expected to occur during the project life cycle so that
activities can be carried out as per plan and being optimistic about the desired events to
occur so that project can be completed on time (Manssen, Greene and Hoirup, 2018).
Following are the project assumptions related to event at Bloomsbury:
 The students can be encouraged to participate in the event so that a welcoming event can
be organised for new students.
 The project will help in motivating students so that they can become an integral part of
college which will help in enhancing their learning process.
The weather during the project will be clear and the event will be organised at the venue
decided so that the arrangements will not fail.
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PROJECT PLAN
[Project Name]
1.4 Constraints
These are the restrictions or limitations which create barrier in completion of
project on time using the resources which are available during the project. It is important
that the project constraints are identified on item so that appropriate steps can be taken in
order to deal with these constraints so that project can continue to proceed towards the
direction of success. The usual constraints that are faced during project completion are
time constraint, cost constraint and scope constraint which must be predetermined which
will help in project completion within budget and time. In the project at Bloomsbury
these constraints can be lack of sufficient funds, times or resources which must be
analysed by the project manager so that project can be successfully completed (Pheng
and Meng, 2018).
1.5 Project Roles and Responsibilities
It is the duty of project manager to initiate, plan, design, monitor and control all
the activities of project by delegating the roles and responsibilities among all the team
members so that project goals are achieved. Well defined roles which are given to team
members determine the success of any project so that project gets completed within set
deadline and budget.
1.6 Project Work-breakdown Structure (WBS)
This is a tool which can be used in project management so that the complete large and complex
project can be divided into smaller components which can be achieved in time. Breaking of
project in smaller sections help in making the project look easier and also each component can be
efficiently completed. In order to organise a welcome event for new students it is important that
the complete project is divided into following activities:
 Arranging for investors- 1 week
 Planning for venue – 1 week
 Allocation of budget -1 week
 Assigning roles and responsibilities – 1 week
 Hiring by HRM – 2 weeks
 Coordination of staff members – 1 week
 Food and beverages outline – 1 week
 Preparing guest list – 1 week
 Seating arrangement – 1 week
 Safety measures – 2 weeks
Post completion activities – 1 week.
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PROJECT PLAN
[Project Name]
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PROJECT PLAN
[Project Name]
Section 2. Time Management Plan
2.1 Project Activity/Time/Dependency base table
These are the activities which are related to a project which must be carried out in a
sequential manner so that the project can be completed on time. Several tasks must be
completed so that an activity can be carried out in an efficient manner to derive outcomes
which are desired. The process of identifying and documenting actions that need to be
implemented and performed so that project deliverables can be produced and objectives
of project can be achieved. The event which is to be organised at Bloomsbury are divided
into several activities which are to be completed in a particular sequence so that the
objectives of event can be achieved (Steven, DeVore and Stewart, 2016).
2.2 Project Network Diagram
It is a graphical diagram which represent all the tasks of project and their dependencies
so that a critical path can be created to complete the project on time. This network help in
presenting a layout which represents symbols and connecting lines that are to be followed
to complete the project.
2.3 Project Gantt Chart
This chart was prepared by Henry Gantt so that project managers can be assisted
in planing and scheduling the project which help in completion of project on time by
utilising the resources which are available. This chart also help in determining the
relation between all the project activities with current status of project so that project can
be completed on time. This chart will help in completion of project that is related to
Bloomsbury within stipulated time.
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PROJECT PLAN
[Project Name]
Section 3. Cost Management Plan
3.1 Cost Breakdown and Budget
It is a financial plan which help the company to identify all the expenses which are required to
be done in next period. This plan helps in balancing the income and expenses of company so that
funds available can help in completion of project on time (Swink and et. al., 2017). The budget
plan for Bloomsbury with a budget of £50,000 is given below:
ACTIVITIES SUB-ACTIVITIES SUB-ACTIVITIES
AMOUNT AMOUNT (£)
Catering
Starters 2000
Drinks 4000
Main Course 5000 11000
Human Resource
Event Planners 20000
Decorators 10000
Cleaners 5000
Technicians 12000 47000
TOTAL 58000
3.2 Project Cost Baseline
The cost baseline will help in predicting total cost which is required to complete the
project and the total cost which has been utilised actually. The budget is authorised by
superior authorities so that it can be distributed over time which can help in monitoring
and controlling the cost of project. For Bloomsbury project this baseline can help in
controlling the budgets which are available so that overspending can be prevented and
efficient completion of project can be done.
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PROJECT PLAN
[Project Name]
Section 4. Communication Management Plan
4.1 Project Stakeholders
Stakeholder matrix: It is the most important tool within the business organisation as it
directly allows to identify about the interest of stakeholders during the course of
conducting the event.
INVOLVEMENT LEVEL
POWER LEVEL
HIGH LOW
HIGH College Management Government
LOW Students Suppliers
The stakeholder analysis directly allows to identify about the interest and power
of the stakeholder who have been involved throughout the project. The influence of
stakeholder throughout the project has been discussed below..
 College management: During the course of conducting the event, these are the most
important stakeholder where they have high interest and power is also high in it. It is one
of the reason that they most try to show their involvement. Students: Although, students plays the crucial role within the project but they have low
power but their involvement within the project is very high. It is one of the reason which
can allow to complete the project on specific time period (Venkataraman and Pinto,
2016). Government: Always government have the high power within the project where as it is
rarely found that they show their involvement in the project during the course of its
completion.
Suppliers: They are one of those person who have low interest as well as low interest
through out the project. They only focuses on delivering the goods.
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PROJECT PLAN
[Project Name]
4.2 Stakeholder Communication Plan
Communication plan: It is one of the most important throughout the project as it directly
or indirectly helps the project to organise in a successful manner. Here, better
communication will allow to collect more information which are always result oriented.
Also, it is the plan which is responsible for the purpose of providing information so that
target of stakeholders can be accomplished.
Communication Kind Conferences & group discussions.
Communication Objective Discussing about the activities which are required within
project.
Medium Face to face conversation, emails
Frequency As per the requirement
Audience Project sponsor
Team members
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PROJECT PLAN
[Project Name]
Section 5. Risk Management Plan
6.1 Risk Identification, Analysis and Action Plan
In order to complete the project in a desired manner by utilising the available
resources it is important that the risks are identified and assessed so that appropriate can
be taken to mitigate these risks. Risk management is important to complete the project on
time and in an efficient and effective manner so that the quality of objectives that are to
be achieved can be increased. The analysis of risk factors is important so that the extent
of their effect on project can be analysed and they can be effectively dealt with (Talagala
and et. al., 2018).
6.2 Project Risk Matrix
Risk matrix: It is the matrix which allows the business organisation to determine about
the problem which might occur during the course of conducting project. It allow to take
corrective measures which will allow to bring positive result. Below, there is the risk
matrix for Bloomsbury institute
Risk
identification
Probabilit
y
Impact Overall Risk analysis Risk response
Loss of
equipments
4 5 8 It has a direct link with
some of the important
equipment which can
be beneficial for the
event such as sound
box an many more.
There must be
alternate equipment
should be their to
control the situation
so that desire result
can be obtained
easily.
Shortage of
Finance
4 6 10 It is that types of
situation which project
may affect due to lack
of availability of fund.
Reserve should be
maintained within the
business organisation
which will allow deal
within any of
emergency situation.
Crowd 4 4 6 This situation may arise Passes for the event
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PROJECT PLAN
[Project Name]
management where managing the
customers/public will
become tough task and
in that respective
situation goals may
affect.
should be only given
as per the space
available and even
additional security
should be their to
manage all of the
work.
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