P5 Analyse research and data using appropriate tools and techniques - Doc

Managing Successful Business
Projects

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
P1 Aims and Objectives..............................................................................................................1
P2 Project management plan.......................................................................................................2
P3 Work breakdown structure and a Gantt chart.......................................................................4
TASK 2............................................................................................................................................6
P4 Small-scale research by applying qualitative and quantitative.............................................6
TASK 3............................................................................................................................................9
P5 Analyse research and data using appropriate tools and techniques.......................................9
P6 Recommendation.................................................................................................................16
TASK 4 .........................................................................................................................................16
P7 Reflection.............................................................................................................................16
CONCLUSION..............................................................................................................................17
REFERENCES .............................................................................................................................18

INTRODUCTION
Technology has a major influence in a business organisation. For a small scale company,
it is required to consider implementation of digitalization to make room for future expansion and
growth (Drucker, 2012). This project is based on Continental consulting Limited. It is working as
business process re-engineering for small and medium sized manufacturing companies.
Continental consulting Limited want to upgrade their software on the basis of new technologies
because they faces major challenges from other new businesses who come up with more
innovative ideas in target market. This report is going to highlight most prominent aspect of
Continental consulting limited that is; implementation of cloud technology at workplace. The
objective of this process is to upgrade software of firm through technological advancement. It
will also considering a project management plan to identify its effectiveness. Furthermore,
Questionnaire approach (Primary method) assist to identify impact of cloud technology through
data analysis method. At last it determine recommendation and reflection on the basis of overall
research.
TASK 1
P1 Aims and Objectives
In a business organisation, changes are known as most crucial concept which based on
the requirement of customers or firm themselves. In this process, technology has major influence
that assist to determining methods of alteration for business effectiveness (Hillson, 2017).
Through this an organisation can make positive changes to provide quality products and services
in target market. Digitalization has vast scope in not only IT sector but also in each type of
business industries. But for Technological industry, it is mandatory to adopt advance tool and
technique in order to emerge with digital world easily.
Topic: “The impact of digital technology supporting small business growth and innovation”. A
case study on “Continental Consulting Limited”.
Background of the project
This project is based on Continental consulting Limited which is going to adopt Cloud
technology for their business operations and process. Cloud technology is a useful tool which
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integrate all the characteristics in partial cloud to reduce complexity and risk of data management
approaches. It assist to get completed a project within a short time duration.
Research aim:
“To identify the impact of cloud technology on internal business operations and
processes of small business. A case study on Continental consulting Limited”
Research objectives:
 To identify the importance of Cloud technology.
 To analysing effectiveness of cloud technology in a small scale business. To identify impact of cloud technology on internal business operations and processes.
Research Question:
 How to identify the importance of Cloud technology ?
 What are the effectiveness of cloud technology in a small scale business ?
 How to identify impact of cloud technology on internal business operations and processes
?
P2 Project management plan
For Continental consulting Limited, it is required to implement advance technology in
their business process so that they can make positive changes in software and productivity as
well. In this process, cloud technology assist them to consider major focus toward data storage,
connectivity, additional access facilities, hosted internet store on high security as so on. In order
to implement such kind of technologies in business operations, it is required to update working
software in effective manner. Through this, Continental consulting Limited can provide quality
services to small and medium manufacturing organisation by building direct communication
with them easily. Project management plan assist to implement cloud technology in business by
analysing its requirement for effective access as -
 Cost:- This is a most important element of project management plan in which
organisation analysed cost for the implementation of new technology (Adzic, 2011).
Therefore, it is mandatory identify a ideal budget for the enterprise while adopting new
technologies. Cloud technology is available on premium cost for several businesses so
that they can grab maximum opportunities easily. Continental consulting Limited can
manage reserves and funds for their organisation that assist to provide appropriate
amount in contingency situations. Project management plan for cloud technology
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determine a considerable cost of approx. 15K from adoption to proper and final
implementation with proper resources.
Cost budget on cloud computing
Particulars Amount
Initial investment 100000
Expenses:
Research and developmental activities 25500
Operational expenses 15600
Cost to IT experts 21500
Maintenance 16400
Licensing fee 6000
Closing value 15000
 Scope:- The project management plan of Continental consulting Limited for cloud
technology aids to identifying areas and its scope which is essential for future growth.
Digitalization through cloud technology helps to maximise data storage approaches in
business firm so that employees can provide security services to their clients (Small and
medium size manufacturing firm). By implementing such technologies, Continental
consulting Limited can enhance productivity of employees because they can access their
work at anywhere in order to completed their project in a short duration (Nicholas and
Steyn, 2017). Major scope of this technology is for building connectivity, maintaining
data security, disaster recovery, additional access facilities and to providing effectiveness
of internet hosting in firm. Time:- Implementation of cloud technology can consume a limited time if firm has
availability of appropriate sources and infrastructure. Major time consumption duration is
considered in taking legal licensing while adopting cloud technology for business
purpose. It assist to ensure that employees of business positively uses such technology.
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Implementation process in Continental consulting Limited can be prolonged if employees
doesn't have appropriate knowledge of its uses and storage. After all the procedure, cloud
technology assist to reduce complexity, large working hours and risk from the business.
Through this, employee of firm can build direct connection with their clients in a short
and limited time period. Quality:- Technology has several positive impacts on a business organisation. Main
objective of digitalization is to produce quality services for customer in order to
providing higher satisfaction to them easily (Shattock, 2010). Cloud technology is also a
quality assured technological tool which helps in maintaining data and connectivity of
customers in a advanced quality manner. Project management plan of Continental
consulting Limited for cloud technology is required standard quality assurance services
that helps to grabbing maximum opportunities from target market. It is not only
determine quality for software updates but also service certainty to customers with the
help of digital tools and techniques. Communication:- In a business organisation, it is required that employees working
together by sharing a specific goal and objective. In this process, communication play a
most important role for developing positive working environment at workplace. It also
assist to create collaboration between workers to accomplish a task easily.
Implementation of cloud technology in Continental consulting Limited requires a positive
communication between workforce so that employees can identify issues of each other
and provide positive advise on the basis of their own knowledge. These kind of business
approaches assist to reducing conflicts and barriers between employees easily. Risk:- Advance technology requires major securities that Continental consulting Limited
needs to considered while adopting cloud technology in their business. Cloud technology
is based on coding approaches that assist to manage security level in its software. In
terms of data storage and security services, organisation needs to make a agreement in
which they needs to consider terms of data security with their algorithm (Eckerson,
2010). This assist to minimising risk of authorised access by clients themselves. If
Continental consulting Limited can identify any kind of risk with their cloud servicing or
with clients data they may send notification to potential victim to maximise security level
easily.
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 Resources:- in order to implementing cloud technology in Continental consulting
Limited, major resources are required as funds, infrastructure, developers. Technical
equipment and so on. Through this, organisation can manage advancement of technology
in their business procedure. Project management plan assist to determine major
requirement so that firm can manage their resources effectively.
P3 Work breakdown structure and a Gantt chart
Work breakdown structure (WBS) – This is an effective tool which is used by the
project manager to manage the project in separate modules. It simplifies the complex project
because through dividing an entire project in small chunks. These small portions are easy
manage, estimate and supervise (Jeston, 2014). For an instance, if a project supervisor of cloud
technology, needs to estimate the cost of the entire project then it can be hard to analyse the cost.
But, with WBS it becomes so simple because each section has its own cost of construction,
activities, raw material labour and so on. So, they are able to figuring out the funds needed for a
single portion. Then, by calculating the whole section's cost they can determine the entire project
cost. Through, using the WBS the project managers they can determine a control points, time and
risks in the project. They can analyse the inputs to develop a cloud technology for “Continental
Consulting Limited” such as they need developers and programmers who have command over it.
They should have an excellent understanding for the cloud technology that's why they demand
for higher price, equipments,machineries and programming software to accomplish project.
Gantt chart – It is used to by the project managers to manage the entire process against
time. They utilizes it for various activities such as in developing a cloud technology, there is
requirement of the time for planning, designing, developing, testing and implementation. So that
the manager can monitor the activities in an appropriate way (Keller, Parameswaran and Jacob,
2011). For an instance, while planning for the cloud computing “Continental Consulting
Limited” requires an impactful planning such as from where they can acquire the funds,
developers and machinery. Each activity is monitored by the Gantt chart such as how time will
be taken by the developer for coding. Similarly, there are several activities which can be
managed through the beginning and ending day of the particular task. It considers a duration of
the over all project.
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TASK 2
P4 Small-scale research by applying qualitative and quantitative
“Continental Consulting Limited” is conducting a research to recognise the opinions and
thoughts of the employees/ customers because they are the actual users of cloud technology. As
they are the users of technology then they can give their feedback for the amendments (Gareis,
2010). The firm can also raise its performance by focusing on these opinion because these are
inspiring factors for implementing the cloud technology . These researches are mentioned as
below -
Quantitative research - It is a research method which is used to identify the potential
success of the cloud technology. This research is conducted over a sample through online
surveys, polls, questionnaires, interviews, etc. Through using these techniques on the existing
employees/ customers they can gather the information in huge amount. This information will be
used by the “Continental Consulting Limited” to analyse their potential success. As their growth
depends on the perceptions of the employees as they can efficiency use the upgraded clod
technology which can enhance their productivity.
Qualitative research : This research is used to understand the underlying reasons,
opinions and motivations (Turner and Zolin, 2012). It is used to identify the cause of the problem
and trends to reach towards the employees/customers. In order to collect the data it uses various
survey patterns such as online surveys, paper surveys, mobile surveys and kiosk surveys, face-to-
face interviews, telephone interviews, and systematic observations. It caters the fact of the data
which is useful for the “Continental Consulting Limited”. Qualitative research refers to a method
through which the organization can gain a fruitful report to develop cloud technology.
Primary research – As it is conducted for the first time that's why it gathers fresh data
which provides valuable opinions of the users (Viaene and Van den Bunder, 2011). This can be
conducted through the surveys, direct interview, observation and so on. The employees/
customers of “Continental Consulting Limited” can gain the unique satisfaction through using
cloud technology. In order to gain make the technology effective feedback plays a crucial role
for the better improvements. So that the employees/customers can use it to enhance the
productivity.
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Secondary research – These type of research based on historical data and past previous
resources that assist to analysing detailed informations on several topics. For this, individual can
get proper data through magazine, books, newspaper internet and so on. This method is easier to
primary research approach and saves time as well as funds. Employees of an organisation can get
information by their own that means there is no requirement of any mediator for research.
In order to analysing response of employees/customers towards cloud technology,
questionnaire approach has conducted in which sampling uses for 30 respondents.
QUESTIONNAIRE
Q1) Is there any Effective utilization of cloud technology in Continental consulting Limited?
a) Agree
b) Disagree
Q2) Which is the best or appropriate cloud technology for Continental Consulting Limited?
a) Google drive
b) Dropbox
c) One Drive
d) All the above
Q3) Is there any change in performance of an organization?
a) Yes
b) No
Q4) Select the prominent advantages of cloud technology for Continental Consulting
Limited regarding company growth?
a) High Flexibility
b) Easier maintenance
c) Minimum expense
d) Continuity of association
Q5) Assess the challenges of cloud technology which are encountered by company while
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storing facts or figures?
a) Multi tenancy
b) Data leaking
c) Deterioration of information
Q6) What are the major reason behind installation of Cloud technology at workplace?
a) Safety and Secrecy
b) Easy to access
c) Reliability
Q7) What you think, cloud application are supporting in maximization of company
profitability and income level?
a) Yes
b) No
Q8) Identify the utilization of cloud tools at business place?
a) Storing of confidential data
b) Reduction in expenses
c) Proper utilisation of assets
Q9) What do you think, installation of cloud technology is complex or easy?
a) Complex
b) Easy
Q10) Suggestion for management of cloud technology at Continental Consulting limited?
TASK 3
P5 Analyse research and data using appropriate tools and techniques
Theme 1: Effective utilization of cloud technology
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Q1) Is there any Effective utilization of cloud
technology in Continental consulting
Limited?
Frequency
a) Agree 18
b) Disagree 12
Interpretation: As per the above graphical representation it has been identified that out of 30
respondents, 18 are think that Continental consulting Limited utilize cloud technology effectively
in order to providing quality services to customers. Whereas, 12 individual are in the favour of
this approach. For Continental consulting Limited it is required to utilize such technological tools
in order to make positive changes and alteration in further software.
Theme 2: The best or appropriate cloud technology for a firm
Q2) Which are the best or appropriate cloud
technology for Continental Consulting
Limited?
Frequency
a) Google drive 10
b) Dropbox 3
c) One Drive 7
10
Agree Disagree
0
5
10
15
20 18
12
Column C

d) All the above 10
Interpretation: On the basis of above graphs, it has been identified that cloud technology has
several tools in which google driver is considered as most appropriate and effective. Out of 30
respondents, 10 are in its favour and others are think that Dropbox and One drive are also a
appropriate elements of cloud technology.
Theme 3: Change in performance of an organization after implementation of cloud
technology
Q3) Is there any change in performance of an
organization?
Frequency
a) Yes 18
b) No 12
11
10
3 7
10
a) Google drive
b) Dropbox
c) One Drive
d) All the above

Interpretation: On the basis of above graphical presentation, it has been analysed that major
changes are seems to be in Continental consulting Limited after the implementation of cloud
technology. In this precess, out of 30 respondents, 18 are thinks the same whereas 12 are not.
Theme 4: The prominent advantages of cloud technology
Q4) Select the prominent advantages of cloud
technology for Continental Consulting
Limited regarding company growth ?
Frequency
a) High Flexibility 9
b) Easier maintenance 6
c) Minimum expense 6
d) Continuity of association 9
12
a) Yes b) No
0
2
4
6
8
10
12
14
16
18
18
12
Column C

Interpretation: As per the above representation, it has been analysed that prominent advantage
of cloud technology for Continental consulting Limited are it provide high flexibility and
continuity of association as out of 30 respondents maximum 9 individual are in its favour. On the
other hand easier maintenance and minimum expenses are also considered as advantage for
cloud technology.
Theme 5: The challenges of cloud technology which are encountered by company
Q5) Assess the challenges of cloud technology
which are encountered by company while
storing facts or figures?
Frequency
a) Multi tenancy 5
b) Data leaking 15
c) Deterioration of information 10
13
a) High Flexibility
b) Easier maintenance
c) Minimum expense
d) Continuity of association
0 1 2 3 4 5 6 7 8 9
Column C

Interpretation: From the above graphs, it has been analysed that major challenges of cloud
technology can be encountered as Multi tenancy, Data leaking and Deterioration of information.
Out of 30 respondents, 15 are thing that Data leaking is a major challenge of this technology, 10
think that Deterioration of information and 5 are in the favour of Multi tenancy.
Theme 6: Major reason behind installation of Cloud technology at workplace
Q6) What are the major reason behind
installation of Cloud technology at
workplace?
Frequency
a) Safety and Secrecy 10
b) Easy to access 10
c) Reliability 10
14
5
15
10 a) Multi tenancy
b) Data leaking
c) Deterioration of
information
10
10
10
a) Safety and Secrecy
b) Easy to access
c) Reliability

Interpretation: On the basis of above representation, it has been identified that major reason
behind installation of cloud technology at workplace are Safety and Secrecy, Easy to access and
Reliability. Out of 30 respondents, maximum 10 individuals are consider their favour for each of
them.
Theme 7: Effectiveness of cloud technology in order to maximising profitability and income
level
Q7) What you think, cloud application are
supporting in maximization of company
profitability and income level ?
Frequency
a) Yes 20
b) No 10
Interpretation: On the basis of above graphical representation, it has been analysed that out of
30 respondents, 20 are think that cloud technology is supporting in maximising profitability and
income level of firm while as rest of the individuals are not think the same.
Theme 8: Utilization of cloud tools at business place
Q8) Identify the utilization of cloud tools at Frequency
15
0
4
8
12
16
20
10 a) Yes
b) No

business place?
a) Storing of confidential data 10
b) Reduction in expenses 10
c) Proper utilisation of assets 10
Interpretation: From the above presentation, it has been analysed that utilization of cloud tools
at workplace are identifying through Storing of confidential data, Reduction in expenses and
Proper utilisation of assets. Out of 30 respondents, maximum 10 are in the favour of each of
these effectiveness.
Theme 9: Installation effectiveness of Cloud technology
Q9) What do you think, installation of cloud
technology is complex or easy?
Frequency
a) Complex 18
b) Easy 12
16
0 1 2 3 4 5 6 7 8 9 10
c) Proper utilisation of
assets
b) Reduction in
expenses
a) Storing of confidential
data

Interpretation: On the basis of above graphs it has been identified that installation of cloud
technology can be a complex approach for a business organisation. As for this out of 30
candidates, 18 are in the favour of its complexity while as 12 are think that it is a easy process.
P6 Recommendation
On the basis of above project, it has been recommended that Continental consulting
Limited needs to implement advance technology in their business procedure in order to make
positive changes. Through this, they can upgrade their existing software for providing effective
services to customers on the basis of their requirement and need. Cloud technology is also a part
of digitization that assist in data storage, connectivity enhancement, data security, disaster
recovery and internet hosting as well. On the basis of these techniques, Continental consulting
Limited can upgrade their software easily. In order yo make further modifications with proper
security, firm needs to -
 Continental consulting Limited needs to analyse requirement of cost, time and resources
before implementing cloud technology in business firm.
 Utilization of cloud tools are required for further modifications.
 Management of Continental consulting Limited needs to provide training to their
employees for effective uses of cloud tools.
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0
2
4
6
8
10
12
14
16
18
12
a) Complex
b) Easy

TASK 4
P7 Reflection
Throughout the analysis, I have gone through numerous complexities while
implementing cloud technology at workplace. Cloud technology is not an easy term because it
requires appropriate knowledge before the adoption strategy to final implementation. For
effectively going through this project, I identify major and core objectives that needs to be
fulfilled after the overall procedures. In order to reduce complexity of this digital tool, I have
manage funds and time properly so that I can get benefits of these things. Security is also a part
of major concern in cloud technology, so for this I analysed best possible sources that aid me to
getting positive outcomes easily. For this overall project, it is required to identified employees or
customer's views and opinion so that I can make positive and required changes in further
software. In this process the major requirement in identified is training and learning for
employees in order to enhance their skills for effective uses of such technological terms.
CONCLUSION
As per the above report it has been summarised that digitalization has major influence in
an business organisation. Through this management of firm can make positive changes and
alteration in business activities. Cloud technology is also a part of advance technology that assist
in data storage, connectivity and recovery process so that firm can provide quality services to
their clients. This report determined effectiveness of such technological services in business
organisation that assist to make positive changes for grabbing maximum opportunities easily.
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REFERENCES
Books and Journals
Drucker, P., 2012. Managing for results. Routledge.
Hillson, D., 2017. Managing risk in projects. Routledge.
Adzic, G., 2011. Specification by example: how successful teams deliver the right software.
Manning Publications Co..
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
Shattock, M., 2010. Managing successful universities. McGraw-Hill Education (UK).
Eckerson, W.W., 2010. Performance dashboards: measuring, monitoring, and managing your
business. John Wiley & Sons.
Jeston, J., 2014. Business process management. Routledge.
Keller, K.L., Parameswaran, M.G. and Jacob, I., 2011. Strategic brand management: Building,
measuring, and managing brand equity. Pearson Education India.
Gareis, R., 2010. Changes of organizations by projects. International Journal of Project
Management. 28(4). pp.314-327.
Turner, R. and Zolin, R., 2012. Forecasting success on large projects: developing reliable scales
to predict multiple perspectives by multiple stakeholders over multiple time frames.
Project Management Journal. 43(5). pp.87-99.
Viaene, S. and Van den Bunder, A., 2011. The secrets to managing business analytics projects.
MIT Sloan Management Review.53(1). p.65.
Reiss, G. and Rayner, P., 2012. Portfolio and programme management demystified: managing
multiple projects successfully. Routledge.
Den Hertog, P., Van der Aa, W. and De Jong, M.W., 2010. Capabilities for managing service
innovation: towards a conceptual framework. Journal of service Management.21(4).
pp.490-514.
Doherty, N.F., Ashurst, C. and Peppard, J., 2012. Factors affecting the successful realisation of
benefits from systems development projects: findings from three case studies. Journal
of Information Technology.27(1). pp.1-16.
Opelt, A., Gloger, B., Pfarl, W. and et. al., 2013. Agile contracts: creating and managing
successful projects with Scrum. John Wiley & Sons.
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LOGBOOK
Project Logbook for the
chosen organisation:
Continental consulting limited
Name of the learner: Name of the Supervisor:
Project Title: Managing Business
Successful
Date:
Update of weekly research/ tasks
achieved (Account for a minimum
of six weeks with dates)
 What have you completed?
 Did you fulfil Task
requirements?
 Are you on track and within
deadlines set?
 Did you need to make any
changes to your project
management plan?
Comments
This project is emphasizing on
cloud technology to improve
the information storing and
enhance productivity.
Yes
Yes
Yes
Any risks and / or issues
identified?
 Did you identify risks/issues
with a lack of skills required
for undertaking research
tasks?
 Did you identify any
additional risks/issues that
have an impact on the
project management plan?
No
No
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Problems encountered
 What barriers did you face?
 How did you overcome
them?
Managing funds and
developers for such complex
project was the biggest
hurdle.
New Ideas and change of project
direction
It can enhance the
performance and productivity
of the organisation.
What Have I learnt about myself
this week?
 How did I feel when I had to
deal with tasks/problems?
 Did I find it useful to
complete the tasks?
 How well have I performed?
What did I contribute?
 What can I improve on next
week?
There were some various
problems occurred in the
testing that was too
confusing.
Yes
My seniors were praising me
for the project and because of
that I can perform better than
before.
I have to work on weakness
for the future.
Tasks planned for next week
 Which tasks are priority?
 Have you set aside sufficient
Finding out the technicians
who can maintain the
functionality.
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time for completion?
Yes
Project plan status to date (on,
ahead, behind)
Up to date
Supervisor comments to address
Signature of the Supervisor and
date:
Template for Performance Review
Template to be attached with the
report by the learner:
1. What was the Project supposed to accomplish?
This project is emphasizing on some cloud technology and its various
attributes that are covered in the assignment.
2. Did the project succeed in its aims/ how do you know?
Specifically, please outline any evaluation and assessment
undertaken.
Yes, the project achieved its goals and objectives to raise the
organisation performance.
3. What things do you think worked well and why? Evaluate all
aspects of the project (e.g initial inception, project activities and
project outcomes) from a range of perspectives.
Of course, I have worked well in order to accomplish the tasks. My
seniors and associates are there with me to complete the project on
time.
4. What problems emerged during the project and how were they
tackled? Was there timely identification of issues and resolution
during the project process?
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