Managing a Successful Business Projects Assignment
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Added on 2020-06-06
Managing a Successful Business Projects Assignment
Added on 2020-06-06
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Managing Successful BusinessProject
Table of ContentsINTRODUCTION...........................................................................................................................1TASK 1............................................................................................................................................1P1. Aim and Objectives...............................................................................................................1P2. Preparing project management plan......................................................................................2P3 Work Breakdown structure and Gantt chart .........................................................................4Task 2...............................................................................................................................................6P4 Small scale research...............................................................................................................6Task 3...............................................................................................................................................8P5. Appropriatetools and techniques...................................................................................................................8P6 Recommendation.................................................................................................................13Task 4.............................................................................................................................................14P7 Reflection.............................................................................................................................14CONCLUSION..............................................................................................................................14REFERENCES .............................................................................................................................16
INTRODUCTIONIn this competitive world where cut throat competition is there, it is quite difficult forbusiness to make them stable in the market for longer period of time. Although, in such criteria,technology is helping the small business enterprises to develop themselves and compete inmarket so that they can earn profit (Cavusgil, 2014). Impact of digitalization is in heavy way onsmall enterprises as they make them to fight with rivalries and attain their goal and objective.The report is based on Ensoft Ltd which manufactures digital electronics and it is betterknown for its software products. The founder of Ensoft Ltd is Robert Metcalfe and HowardCharney. Assignment will discuss about aim and objective firm has and plan of it, it will alsodiscuss about work break structure which will include small scale research and apart from allsuch it will use various tools and techniques and having recommendation as well. TASK 1P1. Aim and ObjectivesFor a business organisation, it is very important to create future objectives and goals togain higher success easily. For achieve theses aim, company provides their products and servicesin market and build a strong relation with new customers. To get these objectives Ensoft Ltd usesdigital technology and make various strategies or plans. These planning helps them to achieve allthe goals effectively and efficiently (Dezdar and Ainin, 2011). Aims and objectives determineswhy a entrepreneur wants to go into business and what their hope to accomplish digitalisation intheir business. These objectives clearly defined targets and planning that are already set bybusiness owner and management of Ensoft Ltd. There are various aim and objectives of a EnsoftLtd as - Primary aim of Ensoft Ltd organisation is to use digitalisation in firm to produce effectiveproduct. To identify requirement of modern technology and tool in Ensoft Ltd.Provide innovative ideas and products to customers.Analyse requirement of advance technology in target market and its affect on customers. After analyse aim and objectives of Ensoft Ltd , it is important to formulate a effectiveresearch question to getting more and brief information easily. There are some questions thatrelated to digital technology are given below - 1
what are the uses of digital technology in Ensoft Ltd ?How technological and innovative equipments are beneficial for Ensoft Ltd ?Is there any requirement of alteration and utilization of technology in the organisation ?In this process Ensoft Ltd needs to provide innovative or different products and services to theircustomers from the existing on in market (Eid and Gohary, 2013). It will help them to providebrand loyalty, brand recognition and to develop customer's trust toward the products andcompany. All these things can be possible if firm use digitalisation in their services and newproducts. This will help them to improve values of their existing products and build loyalty fornew products. Technology is a only things that helps to improve productivity of employees andprovide maximum profit easily.P2. Preparing project management planProject management plan is very useful as it provides an opportunity to researcherregarding objectives, goals and planned procedure for particular project. There are variouscompanies who produce the management plan which helps in fighting with competitors in themarket and achieve competitive advantages. Management plans support to provide guidelinesand and direction to the employees and also motivate them for the purpose of achieving goalsand objectives in effective manner. So company generally adopt strategies for obtaining targets.Some factors are there that affects on performance of the organisation, so they might be face anykinds of risks and problems. Factors can be related to environment as internal and external whichdirectly affect on the business operation. There are various aspects which are plan accordingly.So there are planning for project management of Ensoft Ltd company that support in obtainingtheir desired goals and objectives such as: Quality: It is the responsibility of company to provide qualitative services and productsto the customers. Ensoft Ltd always consider quality products of computer network to theirbuyers which help in making long term relations with customers and make them loyal towardsthe organisation. For achieving company’s success, it is required to maintain the quality ofproducts and services. Cost: This is an important factor that affects the operations of business and so, projectmanagement plan supports to have control over the expenses as well as costs while producing2
products and offering services. It is necessary to have power of control over the costs. Therefore,company always try to reduce all these expenses and focus on optimisation of resources in thefirm. Ensoft Ltd is also focusing on minimisation of such factor for generating more income orrevenue.Time: This factor is very important as time management should be there for obtainingparticular task. So, in the planning of management, this aspect must be considered as theyprepare a plan for scheduling and setting the time frame for specific task and work (Fitzgerald,2014). It helps in bringing motivation as well as improving the performance level of an employeeand they have to complete their tasks in limited time according to schedule. Ensoft Ltd generallyprepares their time schedule and they do not believe in multiple-tasking within firm beacuse itbring burden and can be stressful for them which decrease their morale due to not completingtask or work on the time, so it is must to finish all task according to time schedule.Risk: It is another force which can affect the business in various activities or operationsas well as organisation cannot ignore this factor because it always bring conflicts or problemswhile performing particular work. Ensoft Ltd focuses on several types of risks and adopteffective strategies for facing or handling any issues. They conduct a survey or research processfor analysing the risk factor and then prepare a plan for managing these risks to obtain tasks andobjectives. Market research plays a vital role in reducing risks in the business operations andmake effective strategies for facing any challenges in a better manner. So there is responsibilityof senior executive and top level of management that they should provide proper guidelines andcorrect formates to the employees regarding the risk or problems so that they can face andmanage all these forces and perform effectively.Communication: For every successful organisation, it is require to follow propercommunication process by transferring or sharing informations to the employees regardingbusiness decisions and actions which taken by top management (Hotho and Champion, 2011). Socompany prepare plan for creating a proper structure for communication because it support inmaintaining good relations among employees and they will work in collaboration or coordinationthat contributes in increasing performance and work productivity of an organisation and itdirectly affects on attaining predetermined goals and objectives. 3
Resource: The firm generally focus on utilising available resources through beststrategies and proper controlling system. Because it is must to prepare an effective plan formaintaining resources and avoiding as well as reducing wastage for producing best outputs andget better results from minimum inputs (Laudon and Laudon, 2016). Ensoft Ltd company alsoallocate their resources among various activities in sufficient manner which support in achievingbest outcomes. In this includes raw material, man power, money, machine and methods forproducing effective or qualitative products and services. Scope: There are various scope of Ensoft Ltd company to expand their business inseveral countries and produce effective computer network for customers to satisfy their needsand wants. Scope includes methods and technologies which must be adopted for increasingperformance and productivity so that company can attain their goals and objectives and movetowards growth or development. P3 Work Breakdown structure and Gantt chart All the business organization it is very important to manage their activities according totimely bases. In this process work break down structure helps them to mange all their activitiesin a effective manner. This is a graphical representation that helps project manger to predict theirresults on the bases of various scenario. It is describe as a result-oriented tree which covers allthe procedures of organisation in a systematic way. In work breakdown structure and Gantt chartall the task and elements are displayed in a tabular form. This process helps to reduces workloadover individual and divide various task and responsibility among staff employees. In it manageris deals in different departments ton organise, manage all the business activities. Through thiswork breakdown structure, manger of company divide their work into easily manageablecomponents (Peppard, 2016). It will be helpful for them to assign various work and task indifferent teams. This process helps to divide responsibility according to employees skills andtheir ability. Through this structure a company can easily get productivity and higher profitabilityin comparative market. This is hierarchical by nature and result-oriented tree by structure. Thistype of task used by Ensoft Ltd to manage their operational and functional activities. Indigitalisation, this structure helps them to improve organisation's productivity ns reduce extrawork or wastage easily. Ensoft Ltd is a small business organisation and they want to introducenew products and services in competitive market, so for them this process will be helpful tomanage all activities in effective manner. 4
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