Project Plan for Hosting a National Aborigines and Islanders Day Observance Committee (NAIDOC) Event by CQ University

TERM 1 ASS_2
PROJECT PLAN
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Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template should
be completed as per the project scenario provided.
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blue text prior to submission. If there are two or more options for you to decide between, revert
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1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
(1 mark)
This project is based on hosting a National Aborigines and Islanders Day Observance Committee
(NAIDOC) Event by CQ University. The main purpose of the event is to raise awareness of the
cultures and perspectives of the indigenous people living in Torres Strait among other students
and staffs of the university. The event will promote engagement and collaboration with the
indigenous Torres Strait islanders as well as spreading their cultural resources among other
people associated with the university.
1.2 JUSTIFICATION
(3 Marks)
Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17
http://prince2.wiki/Business_Case
The success of the event will be judged by the course of event outcomes – first there will be some
project output that will result in an outcome that will again result in the benefits to earned in the
event. These are shown in the following table.
Output Outcome Benefits
The main expected output from
the project is a completed event
with a lot of cultural mix,
participated by students and
staffs, with special emphasis on
spreading indigenous culture of
Australia.
The expected outcome is a
sense of cultural unity among
the students and staffs in spite
of cultural diversity in the
campus (Yamada, 2015). In
addition, it will also grow
respect towards the indigenous
people of Torres Strait.
The cultural unity in the campus
will significantly improve the
educational environment. It will
also increase interest among
indigenous people to educate
themselves and develop
professional careers.
2 STAKEHOLDERS
2.1 Key Stakeholder List
(6 Marks)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
Description of Interest Description of Influence

User)
1 CQU(Central
Queensland
University)
Host /
Sponsor
Gaining more students
from indigenous origin
They are hosting the event
and also providing funds for
the event.
2 Martin Cole Event
Manager
Professional experience,
extracurricular activity
This stakeholder will
manage all the aspects of
the event including
organization, hosting and
closing of the event.
3 SET
Indigenisation
Committee
Event
Organizer
Promotion of indigenous
culture
This stakeholder group will
promote indigenous culture
among event participants
(Lutz et al., 2017).
4 Kirra Robins Cultural
Events
Manager
(Indigenou
s Origin)
Promotion of indigenous
culture
Being from indigenous
background, this
stakeholder can share
cultural perspectives and
spread indigenous cultural
awareness.
5 William Rodgers Event
Programs
Coordinat
or
Active contribution for
successful completion of
event, enhancement of
professional experience
The event coordination
skills of this stakeholder will
be required to organization
all the events and programs
successfully (Parmenter &
Trigger, 2017).
6
Event Decors and
Suppliers
Material
Supplier
for Event
Gain profit from the sales
of the event supplies and
decors
This stakeholder group will
supply materials for the
project.
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
CQU(Central
Queensland
University)

Martin Cole 
SET
Indigenisation
Committee

Kirra Robins 
William
Rodgers

Event Decors
and Suppliers

2.3 Stakeholder Communication (1 mark)
The Project Board has asked you to provide advice on how best to communicate with the
stakeholders who are not on the Project Board or in the Project Team.
Describe the communication method you believe will be most effective, state whether the method