BSB51915 Assessment Task 1: Evaluating Project Management Competency

Assessment task details: In-class written response for Project Management course: BSB51915 Diploma of Leadership and Management Purpose of the assessment: Evaluate student's competency in project management skills and knowledge. Learning outcomes assessed: Accessing project scope, developing project plans, risk management, recordkeeping, financial recordkeeping, and understanding organizational procedures and context.

T-1.8.1
Details of Assessment
Term and Year 1 ,2019 Time allowed 5 Weeks (Weekly
Ongoing)
Assessment No 1 Assessment Weighting 30%
Assessment Type Written Response (Individual In-Class Knowledge Assessment)
Due Date Week No. 5 Room TBA
Details of Subject
Qualification BSB51915 Diploma of Leadership and Management
Subject Name Project Management
Details of Unit(s) of competency
Unit Code & Name BSBPMG522 Undertake Project Work
Details of Student
Student Name
College Student ID
Student Declaration: I declare that the work
submitted is my own, and has not been
copied or plagiarised from any person or
source.
Signature: ___________________________
Date: _______/________/_______________
Details of Assessor
Assessor’s Name
Assessment Outcome
Results Competent Not Yet Competent Marks / 30
FEEDBACK TO STUDENT
Progressive feedback to students, identifying gaps in competency and comments on positive improvements:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Student Declaration: I declare that I have been
assessed in this unit, and I have been advised of my
result. I am also aware of my right to appeal and the
reassessment procedure.
Signature: ____________________________
Date: ____/_____/_____
Assessor Declaration: I declare that I have
conducted a fair, valid, reliable and flexible
assessment with this student, and I have provided
appropriate feedback
Student did not attend the feedback session.
Feedback provided on assessment.
Signature: ____________________________
Date: ____/_____/_____
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Purpose of the Assessment
The purpose of this assessment is to assess the student in the following
learning outcomes:
Competent
(C)
Not yet
Competent
(NYC)
1.1 Access project scope and other relevant documentation
1.4 Identify limits of own responsibility and reporting requirements
1.5 Clarify relationship of project to other projects and to organisation’s objectives
1.6 Determine and access available resources to undertake project
2.1 Develop project plan in line with the project parameters
2.2 Identify and access appropriate project management tools
2.3 Formulate risk management plan for project, including WHS
3.3 Establish and maintain required recordkeeping systems throughout the project
3.6 Undertake risk management as required to ensure project outcomes are met
4.1 Complete financial recordkeeping associated with project & check for accuracy
KNOWLEDGE EVIDENCE
give examples of project management tools & how they contribute to a project
outline types of documents and other sources of information commonly used in
defining the parameters of a project
explain processes for identifying and managing risk in a project
outline the organisation's mission, goals, objectives and operations and how the
project relates to them
explain the organisation's procedures and processes that are relevant to
managing a project including: lines of authority and approvals, quality assurance,
human resources, budgets and finance, recordkeeping & reporting
outline the legislative and regulatory context of the organisation in relation to
project work, including work health and safety (WHS) requirements
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student
can only achieve competence when all assessment components listed under “Purpose of the assessment”
section are recorded as competent. Your trainer will give you feedback after the completion of each
assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
Resources required for this Assessment
 Computer with relevant software applications and access to internet
 Weekly eLearning notes relevant to the tasks/questions
Instructions for Students
Please read the following instructions carefully
 This assessment has to be completed In class At home
 The assessment is to be completed according to the instructions given by your assessor.
 Feedback on each task will be provided to enable you to determine how your work could be improved.
You will be provided with feedback on your work within two weeks of the assessment due date. All other
feedback will be provided by the end of the term.
 Should you not answer the questions correctly, you will be given feedback on the results and your gaps
in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be
deemed competent for this unit of competency.
 If you are not sure about any aspects of this assessment, please ask for clarification from your
assessor.
 Please refer to the College re-assessment for more information (Student Handbook).
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ASSESSMENT 1: WRITTEN RESPONSE (Scenario based tasks and knowledge testing)
Assessment Instructions:
 There are 10 tasks and questions in this assessment. You must answer all. Resources for this
knowledge assessment are available in e-learning. Refer to notes and slides relevant to the
topic of each question.
Question 1: Choose the different categories to identify whether they are PCBU or not
according to the new WH&S Act. Write “Yes” or “No” in the left column. (2 marks)
Individuals who carry out domestic work in their own home (e.g. domestic chores etc). No
A builder (including principal contractors and sub-contractors) No
A government department or government agency Yes
A manufacturing business Yes
A nanny working in your home for your child.
Individual householders who engage persons to carry out ad hoc home maintenance
and repairs or other domestic work, e.g. casual babysitters.
Yes
An owner-driver of their own transport or courier business Yes
A school or college No
Question 2: Risk Management Scenario. (3 marks)
Guy and Samantha are tenants at 11 Somerville Street, Belmore Heights, which is managed by
Evansdale Real Estate. Their four-bedroom property has a swimming pool. The latch on the
swimming pool gate does not always lock properly. They have a 3-year-old son who has managed to
open the pool gate on a number of occasions. They also have a dog that went out of the gate
sometimes. They have sent a letter to Evansdale Real Estate asking for the lock to be fixed. However
the landlord is unwilling to pay for a locksmith to do this. You are the case officer of this dispute
resolution project for this real estate and you will be required to complete the following tasks below.
Explain the process of identifying and managing risk in this case project situation.
As per the case scenario, the different identification processes are mainly based on listening to
different complaints for the people. I would personally make a visit to the particular house. I would
look into the details of the scenario and also listen to the complaints of tenants. After a proper
identification of risks, the different likelihoods and various consequences of several forms of risks that
are associated can also be measured.
The different kind of risks that have been associated have mainly be ranked based on their likelihood
of happening and severe consequences. In the next step, there have been a discussion about the
various forms of treatment of the risks. In the discussed case scenario, the various kind of risks are
mainly dependent on not having a latch on the gate. This is considered as the main concern. I would
also go through the official papers that have been signed by the house owners. I would also view the
signed agreement papers that belong to the tenants and the landlord before they entered the house.
After having an entire view of the scenario, I would be able to suggest different forms of
recommendations that would suit the tenants. I would judge the entire scenario and thus suggest
better recommendations to my client. I would also have a conversation with the landlord about the
concerned issue and thus suggest him to serve his tenants in a better manner.
Identify three risks from the scenario.
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R1. The primary risk is that if the latch on the gate does not have a proper functionality, the child may
open the gate and thus drown himself in the swimming pool. This would lead to a tremendous
accident.
R2. The second kind of risk is based on the fact that the dog might also open the latch. It might run
out somewhere and thus get lost.
R3. The third form of risk is that any individual who would unknowingly open the gate may drown
themselves without a proper knowing of the fact.
List the potential risks of the scenario and put them in the risk matrix below.
FREQUENCY CONSEQUENCE
Insignificant
outcome
Minor
outcome
Moderate
outcome
Major
Outcome
Catastrophic
outcome
Almost certain R1
Likely R3
Possibly R2
Unlikely
Rare
Question 3: Scenario on organisational mission, goals, objectives and organisational
procedures. (5 marks)
Your project management class is planning to undertake a class website project. Assume that your
instructor is the project’s sponsor, you are the project manager, your classmates are your project
team, and you have three weeks to complete this project.
One of the goals of this class project website is to digitally improve the class experience and also to
provide the most accurate information for all stakeholders in the class. However, you are required to
outline the other mission, goals and objectives that relates to this project.
As the project manager you will oversee the project to create a website for your class, and then fill in
the details for the introduction or overview section. The website would include a home page with links
to a syllabus for the class, lecture notes or other instructional information, a page for assessment
update, a page for results update, a forum/chat room for the project management class where
students and the instructor can exchange information, a link to the electronic textbook, links to other
project management resources, and links to personal pages for each member of your class and future
classes. Based on the project scenario, respond to the following questions.
Outline the mission for this project.
The primary mission of the project is mainly based on developing a website that would improve the
benefits within the class. The design for the website would include several features based on
benefiting the students and also for the teachers. The concerned project would also include several
kind of features that would include discussions for the lecture part, chat or forum room, links to
electronic textbook and several kind of functionalities. This would thus help the two parties to interact
with each other. This would help in providing high-quality solutions. The project would help in
improving the future outcomes based on providing high-class education facilities.
Outline two goals for this project.
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The identified goals for the project are:
 To increase the feature of interactivity in the future classes.
 To implement an interactive and functional website that would help in increasing interactivity
between teachers and students.
Identify and develop three objectives for undertaking this project work.
The primary objectives undertaken by the project are:
 To ensure a high interactive website that would provide benefit to students.
 To ensure the best coders of the university would be designing the website.
 To ensure that the teaching modules within the class are effective in the purpose of learning.
Explain how the project relates to the mission, goals and objectives that you have outlined.
The project that is in relation to the design of the website for the class is mainly aimed to provide
unique experience a new experience for both teachers and students. This project would mainly
increase the educational functionalities that would include links to the new kind of syllabus provided to
the class. The website would also comprise of lecture notes provided by the teachers, which would
further help the students for studying at their home.
Specify what policies and procedures that you will develop for the following:
Project area Policies and procedures required
Human resources The different human resources would be entirely be subjected
to the completion of the project. The guidelines would also
contain an entire set of procedures, which would help in
guiding throughout the design of project.
Finance and Budgeting The budget designed for the project should be made prior to
the initiation of the project. This would further help in the
allocating of different forms of resources.
Reporting Each of the project stages would be reported after the
completion of each of the phases. This would ensure the client
that the project is still in the stage of progress.
Lines to approvals from authority The different set policies includes:
 Roles and responsibilities
 Project definition
 Policy on general authorization and delegation
Recordkeeping The various policies includes:
 The different physical records should be stored in an
appropriate format prior to the transition phase.
 The records of students and teachers should be
carefully checked and stored in a proper kind of stored
format.
Question 4: Outline three documents and sources of information commonly used in defining
the parameters of a project. (3 marks)
The different kind of sources and documents based on gathering of information and which would be
required for the providing definition to parameters based on a project are:
 Project Schedule – The project managers would be responsible for making use of proper
kind of project management software that would be based for making of project schedules,
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resources, dependencies and costs for the project.
 Communication Plan – This project can be used for proactively communicating with each
of the stakeholders based on the frequency of communication, communication content and
communication media.
 Project Status Report – There should be a weekly form of update based on the project
status with each of the stakeholders. This report should also focus on different issues,
accomplishments, project risks and decide on the next steps.
Question 5: What are the 3 project control methods? Explain with examples and mention what
type of organisations or projects might use each method. (2 mark)
1. Holding Meetings – The project managers and other stakeholders within the project should
also decide on making of meetings. These meetings would discuss the prime concern for
management of the entire team of project. The importance of meetings is that the project
would be meeting the pre-defined goals and objectives. One of the examples is that the
project manager should be able to define a certain meeting agenda. The agenda for the
meeting would include each of the project team members.
2. Performing of Quality Control – Based on the discussion about the quality of project, it
could be confirmed that the project would be completed as per the expectations of the project.
One example of this is that a full check on the project quality would be performed. Until a
positive feedback is provided, the product would not be handed over the customer for using it.
3. Tracking of Work Progress – The method of control within the project would also entail the
full details of the project. The process of tracking of progress would include the certain steps
such as monitoring, measuring and controlling of the progress of the project. for example, the
project manager who are involved within a particular project are primarily responsible for
tracking the work progress. This would also ensure that the entire project would be
progressing in the proper direction.
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Question 6: List four commonly used project management tools that can be used and specify
how they contribute to a project. (2 marks)
Project Tool Uses and contribution to a project
Network Diagrams
The network diagram tool is mainly used by project
managers to implement the best kind of strategies based on
planning for the project. The network diagram would also
help in the calculation of entire duration of the project.
Gantt Chart
The Gantt chart is helpful for the determination of a certain
graphical model that would be entirely based on proper
planning. This chart also records the entire progress of
project that leads to the proper completion of the project.
This kind of tool of planning helps in the representation of
entire project schedule of the project based on bar charts.
This would be spread in a certain timeline.
Work Breakdown Structure
(WBS)
The WBS could be described as a form of planning tool that
would help in delivering the full scope of the project. The
WBS divides each of the steps of the project deliverables.
They also divide each of the concerned works of the project
into various smaller components.
Critical Path Method (CPM)
The CPM can be described as a tool of project planning.
This would be focused on different project managers who
would be responsible for managing the progress for the
project. The CPM is also used for ensuring that the project
work would be done as per the proper project schedule.
With the help of this tool, the project manager would be able
to monitor the different set of activities related to the project.
Question 7: Project Budget Calculation: (4 marks)
A. You are investing in a coffee shop project with your friend in Sydney on 2013. Your first
investment was $200,000. Your investment advisor has told you that if you get 20% of return
from this, it would be a good investment project. The forecast for returns for the next 4 years
are follows:
2014 = $30,000 2015 = $50,000 2016 = $55,000 2017 = $60,000
Calculate the Accounting Rate of Return for your coffee shop project. Considering your advisor’s
advice, should you go with this project?
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Project Cost-Benefit Analysis
Analysis Variables:
Discount Rate Used 7.00%
Annual Operational Costs -$
One-Time Development Cost 30,000.00$
Year of Project
0 2014 2015 2016 2017 TOTALS
Economic Benefit $0.00 30,000.00$ 50,000.00$ 55,000.00$ 60,000.00$
Discount Rate 1.0000 0.9346 0.8734 0.8163 0.7629
PV of Benefits $0.00 $28,037.38 $43,671.94 $44,896.38 $45,773.71
NPV of all BENEFITS $0.00 28,037.38$ 71,709.32$ 1,16,605.70$ 1,62,379.42$ 1,62,379.42$
One-Time COSTS (30,000.00)$
Recurring Costs $0.00 -$ -$ -$ -$
Discount Rate 1.0000 0.9346 0.8734 0.8163 0.7629
PV of Recurring Costs $0.00 -$ -$ -$ -$
NPV of all COSTS (30,000.00)$ (30,000.00)$ (30,000.00)$ (30,000.00)$ (30,000.00)$ (30,000.00)$
Overall NPV 1,32,379.42$
Overall ROI
4.4126
(Fig 1: Figure for Accounting Rate of Return)
(Source: Created by author)
B. You are planning to buy a delivery van for your postal business contract which is worth
$60,000 and you expect to earn $7000/year for the next six years. You will sell your van after
six years because your business contract will finish after six years. The salvage value of your
van at that time will be $17,000. Calculate the payback period. Find how much your
profit/loss in this investment is
RMO Cost/Benefit Analysis for CSMS
Planning for implementation of cleaning 60000
Total Cost for the project 60000
Year of Project
year 0 year1 year 2 year 3 year 4 year 5 year 6 TOTALS
Net economic benefit $0.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00
Discount Rate 7% 1 0.9346 0.8734 0.8163 0.7629 0.7130 0.6663
PV Of Benefits $0.00 $6,542.06 $6,114.07 $5,714.09 $5,340.27 $4,990.90 $4,664.40
NPV of all BENEFITS $0.00 $6,542.06 $12,656.13 $18,370.21 $23,710.48 $28,701.38 $33,365.78 $1,23,346.03
One Time Costs $60,000.00
Recurring Costs $0.00 $400.00 $400.00 $400.00 $400.00 $400.00 $400.00
Discount Rate 7% 1.0000 0.9346 0.8734 0.8163 0.7629 0.7130 0.6663
PV Of Recurring Costs $0.00 $373.83 $349.38 $326.52 $305.16 $285.19 $266.54
NPV Of All Costs $60,000.00 $60,373.83 $60,723.21 $61,049.73 $61,354.88 $61,640.08 $61,906.62 $3,65,141.73
Overall NPV ($2,41,795.69)
Overall ROI = (Overall NPV / NPV Of All Costs -0.66
Break-Even Analysis
Yearly NPV Cash Flow $0.00 $6,168.22 $5,764.70 $5,387.57 $5,035.11 $4,705.71
Overall NPV Cash Flow $60,000.00 ($53,831.78) ($48,067.08) ($42,679.51) ($37,644.41) ($32,938.70)
Project break-even occurs between years 2 and 3
Use 1st year of positive cash flow to calculate break-even fraction 10.9219 years
Total Cost for the project
As the payback period is 10 years, thus the project incurs a loss.
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Question 8: Construct a “flow chart” for this college admission process. Use a separate page
if necessary. (2 marks)
A. Student asks for college brochure, education costs and application form
B. College send the details
C. Student checks the cost and makes decision to go. If the cost was high, the student wouldn’t be
interested
D. The college receives application
E. The college analyse the student’s documents and previous qualification
F. The college makes the decision to accept the student
G. The college sends offer letter
H. The student sends the fees
I. The student apply for a visa
J. The embassy makes a decision to give visa to the student as the student meets visa requirements
K. The student gets the visa and purchase air ticket
L. The student flies to the new country
M. The student gets enrolled in the course
(Fig 2: Flowchart for College Admission Process)
(Source: Created by author)
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Question 9: Scenario on legislation, regulation and WH&S. (4 marks)
You are the project manager who is overseeing the recent recruitment drive at ABC International
college in your state. The college has a capacity to enrol around 2000 students which requires at
least 30 trainers who will facilitate at least 8 hours of classroom training. Recently your organisation
has lost around 8 trainers and you have planned for having some relief trainers for unexpected
situations. This recruitment drive project is to hire at least 12 trainers who will work 8 hours or more
per week.
During your project stages, your team has done the following tasks:
 Preparing job descriptions and specifications
 Getting approval from top management
 Posting an advertisement on seek.com.au
 Screening applicants
 Communicating with shortlisted applicants
 Selecting candidates
After the selection process, you have considered that there are some legal requirements after the
selection stage. These legal requirements are related to the employment legislation and the Work
Health and Safety legislation.
Task 1: Based on the trainer occupations, job descriptions, job specifications, and your
organisational context, discuss the relevant employment Act and the standards that you should
include in the employment agreement and induction for these selected candidates.
The National Employment Standards (NES) would be described as the collection of minimum 10
entitlements, which would be provided for the benefit of the employees.
Based within the organisational context, there would be a certain kind of collaboration between the
NES and national minimum wages. This would be able to cope with the maximum number of
entitlements for employees based on working in Australia.
The different kind of standards, which might be included based within the agreement of employee
and induction for the appropriate candidates are:
 Maximum number of weekly hours
 Flexible form of working arrangements as per the expectation of employee
 Annual based leave facility
 Casual or Personal Leave
 Statement based on Fair Work Information
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 Notice based on termination and redundancy pay
Task 2: Specify the Work health and Safety legislation requirement that your organisation needs to
address in regards to the hiring new trainers.
The different kinds of legislations based on Work Health and Safety (WHS) would mainly be included
within the organisational context based on addressing the main needs of training. These include:
 The Act of Model WHS
 The Regulations for Model WHS
 The Model Codes of Practice
Question 10: Draw a network diagram.
Find the alternative paths and find the duration of all paths.
Identify and highlight the critical path. (2 marks)
ACTIVITY PREDECESSOR DURATION
A Nil 15 days
B Nil 18 days
C Nil 21 days
D A 8 days
E B 5 days
F B 9 days
G C 6 days
H D 22 days
I E 24 days
J H,I 17 days
K F,G 9 days
L J,K 14 days
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(Fig 2: Network Diagram)
(Source: Created by author)
The alternative defined paths are – A, D, H, C, F, G and K. The duration of the entire path is 90 days.
The critical path defined within the diagram is been highlighted in red colour. The critical path that is
defined within the network are – B, E, I, J and L.
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ASSESSMENT MARKING CRITERIA (for trainer use only)
The assessor is required to use the marking allocations below to assess the learner performance in
each task as mentioned.
Task Details Marks Allocated Marks Received
Task 1 2
Task 2 3
Task 3 5
Task 4 3
Task 5 3
Task 6 2
Task 7 4
Task 8 2
Task 9 4
Task 10 2
TOTAL 30
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