Developing Online Stud Farm Management System - Project Plan

This project plan outlines the development of an online Stud Farm Management System, including measurable organizational value, project value, comparison metric and time frame, scope, out of scope, assumptions, constraints, scope management plan, resource plan, project milestones, project activities, project resources, time estimation, and project budget.

Student Name
ID Developing Online Stud
Farm Management
System

1. Part One
1. 1 MOV - Measurable Organisational Value
Ranking Area of Impact
1 Financial enhancement
2 Increase the social value of the project
3 Customer Satisfaction
4 Smoothing the operational activities
5 Social connectivity
1.2 Project value
The proposed system would be capable of delivering the following project values:
Cheaper: the online Stud Farm management system will be cost effectively manage the operational
activities related to the data and information management of the Globex and would allow the organization to
accomplish the objectives at very low budget.
Faster: the proposed system will boost the operational activities in an efficient and effective manner for
the completion of overall objectives and goals of the organization. Faster services will be driven considering the
deployment of the project. The GLobex would be able to fasten internal operational activities along with the
customer related activities and thus, contributing in the enhancement of the customer experience
1.3 Comparison Metric and Time Frame
Rank Area of Impact Time Frame Metric
1 Financial enhancement 15 days Revenue enhancement by
20%
2 Increase the social value of the
project 30 days Socially connected and
attractive system
3 Customer Satisfaction 60 days Increase the satisfaction level
of the customer by 30%
4 Smoothing the operational
activities 30 days Eliminate the human error
and smoothen the activities
delivery
2. Part Two:
2.1 Scope
Scope of this project can be listed as:
 Overall revenue increment by 20%
 Developing a Socially connected and attractive system
 Increase the satisfaction level of the customer by 30%
 Eliminate the human error and smoothen the activities delivery

 To deliver a successful project within the budget of $ 75,000
 To complete the project within 125 days
 To allow the management and customers to interact online
 To strengthen the daily operational activities of the Globex
 To propose an online database management system
 To implement an automated solution that can provide accurate results
2.2 Out of Scope
 Changes after evaluation
 Uncertainties due to natural calamity
2.3 Assumptions
 The proposed draft and charter will be approved
 The budget will not increase than assumptions
 The schedule and milestones will be accomplished within the expected time
 Impact of the risks will be minimized and hence, the project will be risk free
2.4 Constraints
 The developed system will be free of bugs and glitches
 The project will be completed in 122 days
 The budget of the project will be 73,000
2.5 Scope Management Plan
 The roles and responsibilities of the stakeholders will be managed efficiently
 Resources will be managed in an efficient and effective manner
 The opportunities and risks will be determined separately and hence, the risks will be handled
 The project activities and milestones will be monitored regularly
2.6 Resource Plan
 Human Resources
 Technology
Network Internet, Intranet
Hardware Routers, cables, computer systems, storage devices,
electronic components
Software Database management system, MS office suite, My-SQL,
 Facilities
General requirements will be available for the completion of every activity involved in the
project such as electricity, water, human resources, resources, and others. All these facilities will be
available throughout the whole project lifecycle.

3. Part Three:
3.1 Project Milestones
WBS Task Name Duration Start Finish
0
Online Stud Farm
Management System
Development
122 days Thu 5/24/18 Fri 11/9/18
1 Project Planning phase 46 days Thu 5/24/18 Thu 7/26/18
1.9 M1: Planning completed 0 days Thu 7/26/18 Thu 7/26/18
2 Project Initiation phase 16 days Fri 7/27/18 Fri 8/17/18
2.5 M2: Initiation phase
completed 0 days Fri 8/17/18 Fri 8/17/18
3 Project execution phase 37 days Wed 8/22/18 Thu 10/11/18
3.8 M3: project execution
phase completed 0 days Thu 9/27/18 Thu 9/27/18
4 Training phase 5 days Fri 10/12/18 Thu 10/18/18
4.4 M5: training completed 0 days Thu 10/18/18 Thu 10/18/18
5 Project Closing Phase 16 days Fri 10/19/18 Fri 11/9/18
5.4 M6: Project closure
phase completed 0 days Fri 11/9/18 Fri 11/9/18
.2 Project Activities
0 Online Stud Farm Management System Development
1 Project Planning phase
1.1 Stakeholders meetings
1.2 Project proposal delivery
1.3 Problem Analysis
1.4 Draft preparation
1.5 Heads Approval on draft
1.6 Key stakeholders' sign off

1.7 Project Charter Presentation
1.8 Charter Approval
1.9 M1: Planning completed
2 Project Initiation phase
2.1 Budget Analysis
2.2 Resource analysis
2.3 Design development
2.4 Involvement of stakeholders
2.5 M2: Initiation phase completed
3 Project execution phase
3.1 Analysing hardware
3.2 Analysing software
3.3 Integrating hardware
3.4 Integrating software
3.5 Integrating User Interface
3.6 Storage implementation
3.7 Data migration into online system
3.8 M3: project execution phase completed
3.9 Monitoring and controlling phase
3.9.1 Alpha testing
3.9.2 Simulation test
3.9.3 Black box test
3.9.4 Real world application test
4 Training phase
4.1 Employees training
4.2 lessons learnt
4.3 Sneak peak of the tutorial

4.4 M5: training completed
5 Project Closing Phase
5.1 Overview of the project
5.2 Project documenting
5.3 Project Sign-off
5.4 M6: Project closure phase completed
3.3 Project Resources
Human Resources
Resource Name Type Max. Units Std. Rate
Project Manager Work 100% $75.00/hr
Marketing and Commerce Manager Work 100% $50.00/hr
Technical Expert Work 100% $55.00/hr
System Trainer Work 100% $45.00/hr
Technical Integration Specialist Work 100% $45.00/hr
Developer Work 100% $30.00/hr
IT Manager Work 100% $55.00/hr
Data Management Officer Work 100% $30.00/hr
Project Supervisor Work 100% $40.00/hr
Material and Resources
Hardware Material $6,000.00
Development Software Material $4,000.00
3.4 Time Estimation
WBS Task Name Duration Start Finish
0 Online Stud Farm Management
System Development 122 days Thu 5/24/18 Fri 11/9/18
1 Project Planning phase 46 days Thu 5/24/18 Thu 7/26/18
1.1 Stakeholders meetings 12 days Thu 5/24/18 Fri 6/8/18
1.2 Project proposal delivery 6 days Mon 6/11/18 Mon 6/18/18
1.3 Problem Analysis 6 days Tue 6/19/18 Tue 6/26/18
1.4 Draft preparation 5 days Wed 6/27/18 Tue 7/3/18
1.5 Heads Approval on draft 4 days Wed 7/4/18 Mon 7/9/18
1.6 Key stakeholders' sign off 5 days Tue 7/10/18 Mon 7/16/18
1.7 Project Charter Presentation 4 days Tue 7/17/18 Fri 7/20/18
1.8 Charter Approval 4 days Mon 7/23/18 Thu 7/26/18
1.9 M1: Planning completed 0 days Thu 7/26/18 Thu 7/26/18
2 Project Initiation phase 16 days Fri 7/27/18 Fri 8/17/18

2.1 Budget Analysis 6 days Fri 7/27/18 Fri 8/3/18
2.2 Resource analysis 4 days Mon 8/6/18 Thu 8/9/18
2.3 Design development 3 days Fri 8/10/18 Tue 8/14/18
2.4 Involvement of stakeholders 3 days Wed 8/15/18 Fri 8/17/18
2.5 M2: Initiation phase
completed 0 days Fri 8/17/18 Fri 8/17/18
3 Project execution phase 37 days Wed 8/22/18 Thu 10/11/18
3.1 Analyzing hardware 5 days Wed 8/22/18 Tue 8/28/18
3.2 Analyzing software 4 days Wed 8/29/18 Mon 9/3/18
3.3 Integrating hardware 3 days Tue 9/4/18 Thu 9/6/18
3.4 Integrating software 4 days Fri 9/7/18 Wed 9/12/18
3.5 Integrating User Interface 3 days Thu 9/13/18 Mon 9/17/18
3.6 Storage implementation 5 days Tue 9/18/18 Mon 9/24/18
3.7 Data migration into online
system 3 days Tue 9/25/18 Thu 9/27/18
3.8 M3: project execution phase
completed 0 days Thu 9/27/18 Thu 9/27/18
3.9 Monitoring and Controlling
phase 10 days Fri 9/28/18 Thu 10/11/18
3.9.1 Alpha testing 2 days Fri 9/28/18 Mon 10/1/18
3.9.2 Simulation test 3 days Tue 10/2/18 Thu 10/4/18
3.9.3 Black box test 2 days Fri 10/5/18 Mon 10/8/18
3.9.4 Real world application test 3 days Tue 10/9/18 Thu 10/11/18
4 Training phase 5 days Fri 10/12/18 Thu 10/18/18
4.1 Employees training 3 days Fri 10/12/18 Tue 10/16/18
4.2 lessons learnt 1 day Wed 10/17/18 Wed 10/17/18
4.3 Sneak peak of the tutorial 1 day Thu 10/18/18 Thu 10/18/18
4.4 M5: training completed 0 days Thu 10/18/18 Thu 10/18/18
5 Project Closing Phase 16 days Fri 10/19/18 Fri 11/9/18
5.1 Overview of the project 5 days Fri 10/19/18 Thu 10/25/18
5.2 Project documenting 6 days Fri 10/26/18 Fri 11/2/18
5.3 Project Sign-off 5 days Mon 11/5/18 Fri 11/9/18
5.4 M6: Project closure phase
completed 0 days Fri 11/9/18 Fri 11/9/18

Figure 2: Time estimation
(Source: Created by Author)

3.5 Project Budget
Task Name Duration Resource Names Cost
Online Stud Farm
Management System
Development
122
days $73,000.00
Project Planning phase 46 days $33,840.00
Stakeholders meetings 12 days Project Manager $7,200.00
Project proposal delivery 6 days Project Manager, Technical Expert $6,240.00
Problem Analysis 6 days IT Manager, Technical Expert $5,280.00
Draft preparation 5 days IT Manager $2,200.00
Heads Approval on draft 4 days Project Manager, IT Manager $4,160.00
Key stakeholders' sign off 5 days Project Supervisor, Project Manager $4,600.00
Project Charter
Presentation 4 days Technical Expert $1,760.00
Charter Approval 4 days Project Manager $2,400.00
M1: Planning
completed 0 days $0.00
Project Initiation phase 16 days $6,040.00
Budget Analysis 6 days Project Supervisor $1,920.00
Resource analysis 4 days Marketing and Commerce Manager $1,600.00
Design development 3 days Marketing and Commerce Manager $1,200.00
Involvement of
stakeholders 3 days Technical Expert $1,320.00
M2: Initiation phase
completed 0 days $0.00
Project execution phase 37 days $11,520.00
Analyzing hardware 5 days IT Manager $2,200.00
Analyzing software 4 days IT Manager $1,760.00
Integrating hardware 3 days Technical Integration Specialist $1,080.00
Integrating software 4 days Technical Integration Specialist $1,440.00
Integrating User
Interface 3 days Developer $720.00
Storage implementation 5 days Developer $1,200.00
Data migration into
online system 3 days Developer, Technical Integration Specialist, IT Manager $3,120.00
M3: project execution
phase completed 0 days $0.00
Monitoring and
Controlling phase 10 days $0.00
Alpha testing 2 days $0.00
Simulation test 3 days $0.00
Black box test 2 days $0.00
Real world application
test 3 days $0.00
Training phase 5 days $1,800.00

Employees training 3 days System Trainer $1,080.00
lessons learnt 1 day System Trainer $360.00
Sneak peak of the
tutorial 1 day System Trainer $360.00
M5: training completed 0 days $0.00
Project Closing Phase 16 days $19,800.00
Overview of the project 5 days IT Manager $2,200.00
Project documenting 6 days Project Manager $3,600.00
Project Sign-off 5 days
Project Supervisor, Marketing and Commerce Manager, Data
Management Officer, Developer, Technical Integration
Specialist, IT Manager, Technical Expert, System Trainer
$14,000.00
M6: Project closure
phase completed 0 days $0.00

Figure 4: Project budget
(Source: Created by Author)

3.6 Time Phase Budget
4 1 2 3 4
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
Cost Cumulative Cost
Figure 5: Time phase budget
(Source: Created by Author)
4. Part Four:
4.1 Assumptions
Following assumptions can be made for the overall execution and delivery of the project:
 The proposed activities will be followed strictly and all the constraints of the project will be delivered
accordingly
 The project resources will not lag throughout the overall project lifecycle
 The expected budget of the project will not increase and every activity will be done in $ 73,000
 The project will be successfully delivered in 122 days
4.2 Project Risk and Management Strategy
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
Probability
after
mitigating
RID
01
Schedule
increment
40% 5 400 Project
Manager
Proper
planning and
management
Opportunity 10%
RID Budget 40% 4 400 Project Proper Threat 5%

02 increment Manager planning and
management
RID
03
Resource
risk
20% 3 200 Resource
Manager
Resource
management
in an exact and
efficient
manner
Threat 4%
RID
04
Bugs and
glitches
40 % 5 400 System
Developer
Proper testing Threat 10%
RID
05
User
interface
and
likelihood
30% 5 300 Web
Designer
Proper training
and tutorial
Threat 10%
5. Part Five:
5.1 Statement on Project Quality
The activities and milestones of the project will be continuously monitored and audited regularly in
manner to identify whether the delivery of the project is meeting the objectives and goals of the project or not.
For the instances, the project is not meeting the objectives and goals of the overall project, amendments and
changes could be applied for aligning the project objectives and goals with the Globex objectives and goals.
5.2 Set of Verification Activities
Verification Activity When?
Survey from customers and consumers After the development of system
Regular audit After execution till closure phase
Developed system After execution phase
Resource Quality and quantity During planning phase
5.3 Set of validation activities
6.
Part Six:
6.1 Annotated Bibliography
Please see in Appendix
Validation Activity When?
Testing After system development
Simulation Before execution phase
ROI and NPV During planning and estimation

6.2 Closure Checklist
Closure checklist Checklist options
Project hand over Not done
Project changes are acceptable done
Training completed Not done
Documents reviewed done
Risks managed done
Testing completed done
6.3 Project Evaluation
Evaluation Criteria Option
Proposed design in feasible Yes  No 
Developed plan is feasibility Yes  No 
organizational operations can be smoothen Yes  No 
Results collected Yes  No 

Bibliography
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with
each other. Routledge.
Cagliano, A. C., Grimaldi, S., & Rafele, C. (2015). Choosing project risk management techniques. A theoretical
framework. Journal of Risk Research, 18(2), 232-248.
Coombs, C.R., 2015. When planned IS/IT project benefits are not realized: a study of inhibitors and facilitators
to benefits realization. International Journal of Project Management, 33(2), pp.363-379.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management
Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Hornstein, H.A., 2015. The integration of project management and organizational change management is now a
necessity. International Journal of Project Management, 33(2), pp.291-298.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing
project manager. John Wiley & Sons.
Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and
flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a
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34(3), pp.467-479.

Appendix 1: Annotated Bibliography
Article 1: Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing
structure and flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Riol and thuillier (2015) asserted that the project evaluation is the most critical factor for the
effective advancement and arrangement of any task and conveying it with the most noteworthy need and
quality. The project evaluation is a procedure of deciding to what degree the expectations of the venture has
been conveying according to the decided extension and objective of the task. They have likewise expressed
that it ought to be incorporated inside the periods of the project as it has a similar need than that of the other
five periods of the project management process. Observing and controlling is where the undertaking
assessment can make its place considering the smooth and viable stream and administration of the venture
assessment process. Undertaking evaluation methods and tools, for example, agenda and breaking down the
NPV (Net present Value) have been portrayed as the compelling technique for the arrangement of an effective
project delivery and distinguishing the nature of the tasks related to the project.
Article 1: Coombs, C. R. (2015). When planned IS/IT project benefits are not realized: a study of inhibitors and
facilitators to benefits realization. International Journal of Project Management, 33(2), 363-379.
Coombs (2015) asserted different techniques and strategies those could be connected inside the
project tasks for distinguishing the attainability of the project evaluation about the conveyance of the
enhancement in the production and output of the proposed system. He guaranteed that NPV can just not be
the powerful instrument for the conveyance of a fruitful project evaluation stage and furthermore with the
Benefit-cost Ratio, IRR (Internal Rate of Return), ARR (Accounting Rate of Return), NPV (Net Present Value), PP
(payback period), and have been prescribed as the successful devices for the conveyance of a proficient and
viable venture assessment. He accentuates that there ought to be some quantitative measure for the sending
of the project evaluation and deciding the achievability of the result of the undertaking thinking about the
point of view of the clients and the project benefits.
Article 3: Cagliano, A. C., Grimaldi, S., & Rafele, C. (2015). Choosing project risk management techniques. A
theoretical framework. Journal of Risk Research, 18(2), 232-248.
Caglino et al. (2015) portrayed an indistinguishable articulation from Coombs (2015) and underscored
on recognizing the quantitative quantifiable project evaluation processes for the task assessment and
suggested it as the best approach for the conveyance of the undertaking any project. They have displayed an
examination that confirms that the project evaluation has been extremely vital for the improvement and
arrangement of a profitable task. They have expressed that risk assessment methodologies include the project
evaluation as one of the critical stage in way to distinguish the viability of the procedures and exercises sent in
the task and decide if the proposed framework is fit for conveying the targets and objectives of the association
or not.
MS project
740470.mpp