Developing Online Study Farm Management System

This article discusses the development of an online study farm management system, including measurable organizational value, project value, comparison metrics, scope, out of scope, assumptions, constraints, resource plan, project milestones, activities, resources, time estimation, project budget, project quality, verification and validation activities, closure checklist, and project evaluation. The article also includes an annotated bibliography.

Student Name
ID Developing Online Stud
Farm Management
System

1. Part One
1. 1 MOV - Measurable Organisational Value
Ranking Area of Impact
1 Customer Satisfaction
2 Social value of the project will be high
3 Financial enhancement
4 Operational activities will be enhanced in an
efficient and effective manner
1.2 Project value
Following are the values that the organization can gain through the successful delivery of the project
Better: This implementation will be helpful in enhancing the quality of the services and products being
deliver to their consumers as it will be helpful I delivering faster and accurate services.
Cheaper: The developed system through successful accomplishment of this project will no doubt
enhance the productivity and output but it will also be cheaper to be implemented within the existing system.
Further the maintenance will be managed by the vendor that will also be helpful; in restricting the budget of
the proposed system.
1.3 Comparison Metric and Time Frame
Rank Area of Impact Metric Time Frame
1 Customer
Satisfaction Satisfaction level will be enhanced
through two times than present
condition
3 months
2 Social value of the
project will be high Socially feasible system will be
developed that will allow the users
feel free and in associated with the
system
2 months
3 Financial
enhancement 10% enhancement in the overall
revenue
3 months
4 Operational
activities will be
enhanced in an
efficient and
effective manner
Smooth, effective and accurate
delivery of the operational
activities will be driven through the
developed system
2 month
2. Part Two:
2.1 Scope
In-scope of the project can be listed as follows:
 Increase the production and output
 Allow the employees to work efficiently

 Developing a database management system
 Developing a sophisticated design and model fort this project delivery
 Embed an attractive and easy user interface
 Allowing the employees to work smoothly and accurately
 Increase the customer experience and expectations
 Migrate data over an online system
 Mitigate the problems related to the human error and redundancy
 Perform simulation testing
 Deliver the project efficiently
 Propose an effective and efficient solution
2.2 Out of Scope
 Standard of the project
 Future maintenance
2.3 Assumptions
 All the drafts will be approved by the organization’s head
 All the man force will contribute their hundred percent with full attendance
 The activities will be accomplished within the timeline of the project
2.4 Constraints
 High quality delivery of the project
 Total budget of the project is $ 49,120
 Total timeline of the project is 89 days
2.5 Scope Management Plan
 The identified resources would be capable of delivering the project constraints
 Market analyst will analyse the entire market and will propose effective solutions
 The project will meet scope and objectives of the project
 Proper audit and monitoring will done for the management of the project constraint
2.6 Resource Plan
 Human Resources
Resource Name Std. Rate
System Analyst $20.00/hr
HR Manager $25.00/hr
Planner $20.00/hr
Designer $25.00/hr
Project Manager $25.00/hr
System Developer $20.00/hr
UI Designer $10.00/hr
Database Admin $25.00/hr
Database Vendor $10.00/hr
IT Engineer $20.00/hr
Risk Analyst $15.00/hr
Contractor $10.00/hr

Trainer $3.00/hr
Trainees $10.00/hr
 Technology
Network Intranet, Internet,
Software My – SQL, software testing platform, developing platform
Hardware Storage, RAM, computer systems, routers, cables, electrical
components
 Facilities
The resources will be available throughout the project lifecycle and the activities will be
delivered in an efficient and effective manner.
 Other
Travel Requirements Incentives for the employees
Training Requirements For the employees
3. Part Three:
3.1 Project Milestones
Task Name Durati
on Start Finish
Online Stud Farm Management System
development 89 days Tue 5/22/18 Fri 9/21/18
Project Initiation 7 days Tue 5/22/18 Wed 5/30/18
Milestone one: draft approval 0 days Wed 5/30/18 Wed 5/30/18
Project Planning 11 days Thu 5/31/18 Thu 6/14/18
Milestone two: Charter Approval 0 days Thu 6/14/18 Thu 6/14/18
Designing proposed solution 11 days Fri 6/15/18 Fri 6/29/18
Milestone Three: Design Approval 0 days Fri 6/29/18 Fri 6/29/18
Project Execution 21 days Mon 7/2/18 Mon 7/30/18
Milestone four: Execution Completed 0 days Mon 7/30/18 Mon 7/30/18
System Deployment 39 days Tue 7/31/18 Fri 9/21/18
Milestone Five: System Development completed 0 days Mon 8/20/18 Mon 8/20/18

3.2 Project Activities
Online Stud Farm Management System development
1 Project Initiation
1.1 Analysing Problems
1.2 Meetings with stakeholders
1.3 Draft development
M1 Milestone one: draft approval
2 Project Planning
2.1 Analysing resources
2.2 Budget determination
2.3 Timeline determination
2.4 Project charter development
M2 Milestone two: Charter Approval
3 Designing proposed solution
3.1 Determination of the platform
3.2 Web designing
3.3 Embedding functionalities
3.4 User Interface Designing
3.5 Reviewing the design
M3 Milestone Three: Design Approval
4 Project Execution
4.1 Developing UI
4.2 system development
4.3 Data migration
4.4 Simulating test
4.5 Alpha test
4.6 Black box testing
4.7 embedding functions

M4 Milestone four: Execution Completed
5 System Deployment
5.1 Risk identification
5.2 Deployment Plan
5.3 Integrating functionalities within the system
5.4 Implementation of the changes
M5 Milestone Five: System Development completed
5.6 Training
5.6.1 Training venue
5.6.2 Providing training
5.6.3 Real world Practice
5.6.4 Project Closure
5.7.1 Project documentation
5.7.2 sign-off
5.7.3 Lessons learned documentation
3.3 Project Resources
Resource Name Std. Rate
System Analyst $20.00/hr
HR Manager $25.00/hr
Planner $20.00/hr
Designer $25.00/hr
Project Manager $25.00/hr
System Developer $20.00/hr
UI Designer $10.00/hr
Database Admin $25.00/hr
Database Vendor $10.00/hr
IT Engineer $20.00/hr
Risk Analyst $15.00/hr
Contractor $10.00/hr
Trainer $3.00/hr
Trainees $10.00/hr
Database $2,500.00
System $3,000.00
Platform $2,000.00

Design Tools $1,500.00
UI development tools $1,000.00
Testing Tools $1,000.00
Programming Tools $1,000.00
Documents $300.00
3.4 Time Estimation
Expected time for the project completion is 123 days as seven days less than the scope for the
management of the changes during the project execution. Following MS project screenshot describes all
the activities:
Figure 3: Time estimation
(Source: Created by Author)

3.5 Project Budget
Figure 4: Project budget
(Source: Created by Author)

3.6 Time Phase Budget
May 2018 June 2018 July 2018 August 2018 September 2018
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$2,150.00
$5,366.00
$23,293.33
$12,478.67
$5,928.00
Cost
Cost
Figure 5: Time phase budget
(Source: Created by Author)
Name Cost
Project Initiation $1,800.00
Project Planning $2,660.00
Designing proposed solution $3,056.00
Project Execution $22,080.00
System Deployment $19,620.00
4. Part Four:
4.1 Assumptions
The assumptions are as follows:
 The budget will be limited to $ 49, 216
 The entire project will be delivered within 89 days
 Resources will never lack throughout the project lifecycle
4.2 Project Risk and Management Strategy
Risk
ID
Description Assigned
To
Rate Probability Impact Response Strategy Threat or
Opportunity
Rsk 1 System bugs Software 300 30% 5 Proper testing Threat

engineer
Rsk 2 Manipulatio
n in the
resources
Resource
manager
200 20% 4 Resource
management in an
efficient and
effective manner
Threat
Rsk 3 Design
problem
Web
Designer
450 45% 3 Properly designing
the system under
proper guidance
Threat
Rsk 4 Budget
escalation
Project
planner
450 45% 5 Proper planning
through reliable
tools
Opportunity
Rsk 5 Schedule
escalation
Project
manager
450 45% 4 Identification of all
the sectors of the
project
Threat
5. Part Five:
5.1 Statement on Project Quality
Following steps are required for the management of the quality
 Quality checking
 Pre-evaluation of all the available resources
 brainstorming and Weekly meeting
5.2 Set of Verification Activities
Verification Activity When?
Feedback and responses from the users After successful delivery of the project lifecycle
Evaluation of developed system After the development of the system
Resources Quality Before executing any activity or milestone
5.3 Set of validation activities
6.
Part Six:
6.1 Annotated Bibliography
Validation Activity When?
ROI and NPV After executing the estimation of the budget
Testing After the development of the system
Simulation During execution phase

Please see in Appendix
6.2 Closure Checklist
Closure checklist Checklist options
Testing completed 
Documents have been reviewed 
Risks have been managed X
Project is change acceptable 
Training to the employees 
Project hand over X
6.3 Project Evaluation
Evaluation Criteria Option
Feasibility of the organizational operation Yes  No 
Testing the results Yes  No 
Feasibility of design that is created for the system Yes  No 
Project plan feasibility Yes  No 

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Appendix 1: Annotated Bibliography
Article 1: Kilic, M., & Kaya, İ. (2015). Investment project evaluation by a decision making methodology based on
type-2 fuzzy sets.
Applied Soft Computing,
27, 399-410.
The project evaluation has been always a crucial factor for the delivery and measurable identification of
then project that should be delivered in an efficient and effective manner. Kilic and Kaya (2015) emphasizes
that the project management should always consider the project evaluation process is an essential part for the
organization and it should be delivered in an efficient and effective manner in manner to deliver the project as
per the planning. The project values are also determined during the execution of this phase throughout the
project. The project evaluation phase can be delivered through various tools and techniques those can be
stated as the NPV (Net present Value), Payback Period (PP), Return on investment, and others. This should be
incorporated within other phases of the project management as explained by the writers.
Article 2: Samset, K., & Christensen, T. (2017). Ex Ante Project Evaluation and the Complexity of Early Decision-
Making.
Public Organization Review,
17(1), 1-17.
Samset and Christensen (2017) explained the quantitative values of the project evaluation evidences
and proposed a survey involving many project managers that is and provide a satisfied statement calling that
the project delivery should always be evaluated through some tools and techniques in manner to satisfy the
output and production of the project. The organization can never be satisfied of the project is not capable of
delivering the expected outcomes through delivering the activities. It is a process of analyzing the value of the
project output in against to the contribution made in the delivery of the project. The writers evaluated some of
the project and proposed the quantitative values explaining how the effectiveness and efficiencies of the
project can be managed through the project evaluation processes.
Article 3: McCabe, M., Ershadi, A., Jimenez, C., Miralles, D. G., Michel, D., & Wood, E. F. (2015). The GEWEX
LandFlux project: evaluation of model evaporation using tower-based and globally-gridded forcing
data.
Geoscientific Model Development Discussions.
Ershdi et al. (2015) highlighted all the beneficial aspects of the project evaluation and emphasized on
practicing it within every type of project in manner to identify the feasibility of the delivered project in contrast
with the problem solving. Better decision-making is another crucial activity for the successful delivery of the
project evaluation emphasizing on the identification of the effectiveness of the project delivery. They have
explained that that the manager should always evaluate the whole growth and development of the project
identifying that whether the project being delivered for the accomplishment of the problem solving needs a
change or not. If the activities are not being proceeded as per the determined project constraints and
milestones, the project manager needs to reschedule the activities and objectives other than the critical path in
manner to assure that the project delivers the necessary output.
MS Project:
741680.mpp