Planning for Expanding of the Business

This document discusses the planning process for expanding a business and implementing a new computer network. It covers tasks, roles and responsibilities, financial documents, and the project review process. It also provides insights on project planning, budgeting, risk mitigation, and lessons learned. Find study material and solved assignments on Desklib.

Running head: PLANNING FOR EXPANDING OF THE BUSINESS
Planning for Expanding of the Business
Name of the Student
Name of the University
Author note

1PLANNING FOR EXPANDING OF THE BUSINESS
Table of Contents
1. Task 1...........................................................................................................................................2
2. Task 2...........................................................................................................................................6
3. Task 3...........................................................................................................................................7
Bibliography..................................................................................................................................10

2PLANNING FOR EXPANDING OF THE BUSINESS
1. Task 1
The different on which the project manager employed for the project would have to
consult with the project team based on the implementation of the new computer network are:
Aspects to be discussed
upon
Person to be consulted Reasons for the consultation
Project Budget Finance Manager The project manager might need a
consultation with the finance manager in
terms of the cost breakdown for the project.
They would discuss whether the project
would be highly affected if the budget would
exceed than the normal estimated budget.
Efficiency of the new
computer network
Business Partners The project manager might need a
consultancy in relation to the efficiency of the
project after its completion. They would
discuss about the expectations of the company
from the completion of the project.
Areas of improvement in the
computer network
Administration staff The project manager would need a
consultation from the administration
department regarding the present cable plan
layout of the networks in the office. This
would help the project manager to plan the
future layout of the networks based on the
new requirement of the office.
Regarding the network plan Administration staff The project manager would seek consultancy
based on the discussion about the present
usage of networking that is prevailing in the
company. The required network connectivity
that would be implemented within the office
infrastructure would also be discussed.
The implementation of the important legislations that would be important within the
business network and which would be important during the undertaking of the project are:

3PLANNING FOR EXPANDING OF THE BUSINESS
1. The Cyber security Laws and Regulations would be able to cover the various kind of
issues in relation with criminal activity in specific sectors.
2. The Telecommunications Legislation Amendment Bill 2017 would be implemented for
funding improvements within the accessibility to Internet in various sectors.
Work Breakdown Structure
Implementing a computer
network
Start of the project Initial planning and
requirement gathering
Defining the
requirements
Analysis over the
present network
layout
Preparing a project
and financial plan
Completion of the
phase
Procurement phase
Contacting the
network service
provider
Purchasing of the
network equipment
Completion of the
phase
Implementation of the
network
Designing the
network plan
Work over the
network plan
Completion of the
phase
Project closure phase
Project sign-off
Payment to the
stakeholders
Collecting the
invoices
Completion of the
phase
End of project
(Figure 1: The WBS for the Project)
(Source: Created by author)

4PLANNING FOR EXPANDING OF THE BUSINESS
Gantt chart
ID Outline
Number
Task
Mode
Task Name Duration Start Finish
0 0 Implementing a
computer network
61 days Fri
17-05-19
Fri
09-08-19
1 1 Start of the project 0 days Fri 17-05-19 Fri 17-05-19
2 2 Initial planning and
requirement
gathering
25 days Fri 17-05-19 Thu
20-06-19
3 2.1 Defining the
requirements
2 days Fri 17-05-19 Mon
20-05-19
4 2.2 Analysis over the
present network
layout
8 days Tue
21-05-19
Thu
30-05-19
5 2.3 Preparing a project
and financial plan
15 days Fri 31-05-19 Thu
20-06-19
6 2.4 Completion of the
phase
0 days Thu
20-06-19
Thu
20-06-19
7 3 Procurement phase 5 days Fri 21-06-19 Thu 27-06-19
8 3.1 Contacting the
network service
provider
2 days Fri 21-06-19 Mon
24-06-19
9 3.2 Purchasing of the
network
equipment
3 days Tue
25-06-19
Thu
27-06-19
10 3.3 Completion of the
phase
0 days Thu
27-06-19
Thu
27-06-19
11 4 Implementation of
the network
27 days Fri 28-06-19 Mon
05-08-19
12 4.1 Designing the
network plan
4 days Fri 28-06-19 Wed
03-07-19
13 4.2 Work over the
network plan
23 days Thu
04-07-19
Mon
05-08-19
14 4.3 Completion of the
phase
0 days Mon
05-08-19
Mon
05-08-19
15 5 Project closure phase 4 days Tue 06-08-19Fri 09-08-19
16 5.1 Project sign-off 1 day Tue 06-08-19Tue 06-08-19
17 5.2 Payment to the
stakeholders
1 day Wed
07-08-19
Wed
07-08-19
18 5.3 Collecting the
invoices
2 days Thu
08-08-19
Fri 09-08-19
19 5.4 Completion of the
phase
0 days Fri 09-08-19 Fri 09-08-19
20 6 End of project 0 days Fri 09-08-19 Fri 09-08-19
17-05
business partners
Project Manager
Finance Manager,Project Manager
20-06
Administration staff
LAN Cables[1],Routers[1],Servers[1]
27-06
Network service provider,Project Manag
Network service p
05-08
09-08
09-08
F S S M T W T F S S M T W
22 Apr '19 13 May '19 03 Jun '19 24 Jun '19 15 Jul '19 05 Aug '19
(Figure 2: The Gantt chart for the Project)
(Source: Created by author)
The different roles and responsibilities of the members within the project team are
defined as:

5PLANNING FOR EXPANDING OF THE BUSINESS
1. Business Partners – The business partners would be responsible for developing the
ideas for the project based on the implementation of the new network for the company. The
business partners should be able to conduct meetings with the various core members of the
company and should decide over the best measures that would be need to put in place for proper
management of the new project. They should also be able to motivate the employees in dealing
with the new business systems.
2. Administration Staff – The administrative staff within the organisation would
perform different duties within the industry. They would be responsible for managing and
distributing of several information within the office. These staff would plan different events such
as board meetings, schedule appointments with other team members and thus plan for the
preparation of other forms of presentation materials.
3. Finance manager – The finance manager within the company would perform different
forms of data analysis over the reports of the company. They would also be able to advise
various senior managers on maximizing the profitability factors of the business. The other roles
of the finance manager is to change the ways in which technological advances in the business
sector would be able to reduce the amount of time taken for designing the financial reports.
These managers would also be responsible for monitoring the financial reports and thus ensure
that the business is adhering to the legal requirements of the business.
4. Sales staff – The sales department within the organisation would play a major role
based on bringing innovative ideas for the growth of sales. This would help in bridging the
potential gaps between the potential needs of customers and the various services or products that
are offered by the company. The sales staff would be responsible for acting as a medium

6PLANNING FOR EXPANDING OF THE BUSINESS
between the customer and the company. They would also be responsible for building the factor
of loyalty between the business and the customers.
5. Project Manager – The project manager involved within the company would be
responsible for success form of planning, designing and execution of project. Based on the focus
on the company, they would be responsible for purchasing the new requirements. The project in
this case is based on implementing a new computer network within the company. Each of the
computer equipment would be replaced with a new set of equipment that would be installed
within the office. Thus the project manager would be responsible for handling each of the aspects
of the project such as planning of the network layout and preparing a financial plan for the
project.
Based on the scenario of the project, the approval for the project plan would be sought
with a proper help from the finance manager and the business partners of the company. The
project manager would define a proper plan in relation with the project. They would thus show
the plan to the business partners and finance manager of the company in order to gain a proper
approval from them. This plan would list out the entire layout of the project and the schedules for
each tasks associated with the project.
2. Task 2
In order to ensure that each of the stakeholders involved within the project team would be
responsible for performing their tasks in a successful manner, every stakeholder should
understand their own responsibilities. The project manager should detail a project plan that
would be presented to the business partners. This plan would be approved and thus the involved
stakeholders within the project would be made to adhere to such rules.

7PLANNING FOR EXPANDING OF THE BUSINESS
The two concerns for the project team in the design phase of the project are:
1. Managing the critical state of project schedule – Each of the critical aspects in
relation to the project should be managed between the project team members.
2. Designing the project plan for quality achievement – The project manager should
prepare the networking layout for the project based on consulting with the core networking
consultancy business. They would be able to guide the project and thus be able to implement the
best networking equipment within the company.
3. Task 3
The different financial documents in relation to the project based on implementing a new
computer network are:
1. Project Budget
2. Cost-Benefit Analysis
3. Operation and maintenance agreements
4. Supply agreement
The ways in which the human resource division would be able to reassign the human
resources meant for the project are:
1. The HR division should evaluate the different opinions based on re-investing or
replacing the current network systems. They should ensure that the new system would be
accepted by the entire company and they would be benefited with the implementation.

8PLANNING FOR EXPANDING OF THE BUSINESS
2. The end users should be persuaded based on supporting the change that would be
implemented with the project. There should be some form of readiness based on accepting the
change while ensuring the critical factors of success or failure from the project.
3. The HR managers should recruit new employees or hire a networking team who would
be able to support the project based on designing of the new computer network layout plan.
The acceptance from the stakeholder or client could be obtained in the form of surveys or
questionnaire. They would be asked to provide feedback based on their use of the new system. in
this way, the project manager would be able to understand about whether the project had met
with the success rate.
Project Checklist
S. No Items Yes/No
1 Has the network implementation been successful Yes
2 Is the project completed within the assigned budget Yes
3 Have the meetings done during the project been able
to put an impact towards development?
Yes
4 Paid all invoices Yes
Based on the project review process, the project team members who would be involved
are:
1. Business partners – They would ensure that the project is implemented within the
company without any kind of effect over the procedures of the company. They would be
involved within the project review process based on live review over the networking layout.

9PLANNING FOR EXPANDING OF THE BUSINESS
2. Finance Manager – They would ensure that the final invoices are successfully
submitted to them and thus the project has been completed within the proper budget that had
been provided to them.
Based on the course of the project, some of the key lessons learned that could be
applicable for the next project are:
1. Developing a project plan – With the help of this lesson, I would be able to design
each of the project activities, schedule them and assigning of budget.
2. Developing the budget plan – The budget plan would help in understanding the
different aspects of budget planning that would be required for planning for the project.
3. Identifying the risks and defining mitigation strategies – The project plan has
helped me in the ways of identifying each sector of risks and thus mitigating them.
4. Identification of gaps – The different gaps had been identified based on a proper
analysis of the phase. This would help me in preparing against the gaps and thus fulfilling them.

10PLANNING FOR EXPANDING OF THE BUSINESS
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