Project Variance and Issue Analysis

This assignment requires a thorough analysis of project variance, focusing on identified schedule and cost overruns due to material supply constraints in the local market. The report must detail the negative impact of these variances and propose mitigation strategies to address the challenges presented by the inability of the local market to fulfill construction material requirements.

PROJECT CONTROLS REPORT
KERB CONSTRUCTION PROJECT AT FISON AVE WEST
PPMP20010 Project Controls
Report for Controls Assignment
1 PROJECT INFORMATION
Project Name: Kerb Construction Project at Fison Ave West
Date: 26 August 2017
Project Ownership: Project Management Office
Prepared by: Student’s name, PMO
Distribution List:
Engineer-In-Charge, TMR
Tejas Mehta, Project Manager
Local Authority Officials, Queensland
Sponsors, Contractor Organization
2 CONTROLLABLE CATEGORIES
Controllable
Category
Item Applicable PMBOK
Knowledge Area(s)
1. Deliverables 1.1 Ordering, Delivery and
Erection of Kerb furniture
Main Group: Scope
Management
Sub Group: Verify scope
1.2 Accomplishment of
Underground work with
proper quality as per
contract terms
Main Group: Quality
Management
Sub Group: Control Quality
1.3 Erection of all the items
required to maintain top
class health safety at
construction site
Main Group: Scope
Management
Sub Group: define scope
1.4 Baseline time schedule
need to be submitted to
Tejas Mehta, Project
Manager
Main Group: Time
Management
Sub Group: develop
schedule
1.5 Proper establishment of
site office need to be
executed
Main Group: Integration
Management
Sub Group: direct and
manage project work
2. Configuration 2.1 Tejas Mehta has revised
the concrete quality
Main Group: Quality
Management
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PROJECT CONTROLS REPORT
KERB CONSTRUCTION PROJECT AT FISON AVE WEST
standard to cover the
scope of extra vehicle load
envisaged later
Sub Group: Quality Control
2.2 Night work at the junction
point is very difficult due to
rushing vehicle, so extra
precaution need to be
provided
Main Group: Integration
Management
Sub Group: Integrated
Change Control
2.3 For further safety rerouting
of the existing service road
is proposed.
Main Group: Integration
Management
Sub Group: Integrated
Change Control
3. Status
accounts
3.1 Mobilisation of resources
and its demobilisation
status
Main Group: Procurement
Management
Sub Group: Administer
Procurement
3.2 Cost status (Washington
State Department of
Transportation, 2008)
Main Group: Cost
Management
Sub Group: Control Cost
3.3 Time or schedule status Main Group: Time
Management
Sub Group: Control
Schedule
3.4 Quality status (audits) Main Group: Quality
Management
Sub Group: Quality
Assurance and Control
4. Logs (Fischer
Consulting and
Management,
2017)
4.1 Weather information need
to be recorded
Main Group: integration
Management
Sub Group: Direct and
Manage Execution
4.2 Site verification visit
through drone, for taking
photographs from any
desired place because of
heavy vehicular
movement.
Main Group: integration
Management
Sub Group: Direct and
Manage Execution
4.3 Contractor’s claim need to
be cross verified, so site
visit is required
Main Group: integration
Management
Sub Group: Direct and
Manage Execution
5. Issues 5.1 All relevant u/g facilities
are already taken out or
rerouted, but few more
also discovered, which
needs to be rerouted too.
Main Group: Integration
Management
Sub Group: Monitor and
control work
5.2 Local market is unable to
fulfil the requirement of
construction materials, so
need to explore outside
one which would definitely
Main Group: Procurement
Management
Sub Group: Conduct and
Control Procurement
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PROJECT CONTROLS REPORT
KERB CONSTRUCTION PROJECT AT FISON AVE WEST
invite additional time and
cost
5.3 Night visibility concern
need to be rectified by
installing more lights to
avoid any quality and
safety issue
Main Group: Risk
Management
Sub Group: Monitor and
Control risks
3 CONFIGURATION PROCEDURAL OUTPUTS
Configuration Item Procedural Outputs
Configuration
Control Level
Coding
System
Used
Baseline
Used in
this
project
Status
Accounting
Periodicity
Verification
and Audit
Review
Period and
Level of
Detail
1.2 Accomplishment
of Underground
work with proper
quality as per
contract terms
Quality
Control
Execution Used Weekly Monthly
All details
2.1 Tejas Mehta
has revised the
concrete quality
standard to
cover the scope
of extra vehicle
load envisaged
later
Quality
Time &
Cost
Execution Used Weekly Monthly
All details
2.2 Night work at
the junction
point is very
difficult due to
rushing vehicle,
so extra
precaution need
to be provided
Time
Cost &
Scope
Execution Used Weekly Bi-weekly
All details
2.3 For further
safety rerouting
of the existing
service road is
proposed.
Time
Cost &
Scope
Safety Used Weekly Bi-weekly
All details
3.2 Cost status Cost Budget Used Weekly Monthly
All details
5.1 Night visibility
concern need to
be rectified by
installing more
Scope Safety Used Weekly Monthly
All details
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PROJECT CONTROLS REPORT
KERB CONSTRUCTION PROJECT AT FISON AVE WEST
lights to avoid
any quality and
safety issue
4 EVENT DRIVEN CONTROLS
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable
(Wallace, 2016)
1.1 Ordering,
Delivery and
Erection of
Kerb
furniture
Progress
status report
Document
Audit
&
Variance
Status
Analysis
Placement of
Change Request as
per contract terms
&
Documents are
required to be
updated
The first lot of vehicle carrying the furniture required for the roads
has met accident and all the materials got damaged. So there is
going to be delay in the delivery schedule
1.2
Accomplishm
ent of
Underground
work with
proper
quality as per
contract
terms
Work
Performance
measurements
Variance
Status
Analysis
Placement of
Change Request as
per contract terms
The continuous spell of rains since many days caused water logging
at the prepared ground will definitely have temporary delay in
schedule
2. Configuration 2.3 For
further safety
rerouting of
the existing
service road
is proposed.
Validate the
Deliverables
Audit Placement of
Change Request as
per contract terms
&
Documents are
required to be
updated
The condition of working only during night is very dangerous as all
the facilities are only local and need to be removed in morning, so
the road blocking is required to achieve positive isolation and better
safety at site
3. Status
Accounts
(Fischer
Consulting and
Management,
2017)
3.1
Mobilisation
of resources
and its
demobilisatio
n status
Work
Performance
measurements
Inspection &
Audit
Placement of
Change Request as
per contract terms
&
Documents are
required to be
updated
Because of many ongoing construction activities in the vicinity has
raised the concern for the availability of good skilled resources. So
the manpower are required to be recruited from outside which will
definitely impact the schedule and cost both.
3.2 Cost
status
Work
Performance
measurements
Variance
Status
Analysis
Placement of
Change Request as
per contract terms
&
Documents are
required to be
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PROJECT CONTROLS REPORT
KERB CONSTRUCTION PROJECT AT FISON AVE WEST
updated
Due to the heavy rains, the work has halted but the overheads are
continuing to raise caused cash over flow and there can be cost
overrun. This needs immediate attention to avoid work stoppage.
5. Issues 5.1 All
relevant u/g
facilities are
already taken
out or
rerouted, but
few more
also
discovered,
which needs
to be
rerouted too.
Work
Performance
measurements
Variance
Status
Analysis
Placement of
Change Request as
per contract terms
&
Documents are
required to be
updated
The rerouting all the marked underground facilities are completed
but while excavating further to develop more anchorage the extra
service line is discovered, which again required rerouting before start
of further activities, so need more time an cost.
5 TIME DRIVEN ITEMS
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable 1.5 Proper
establishment of
site office need
to be executed
Work
Performance
measurements
Compression
of schedule,
&
Variance
Status
Analysis
Placement of
Change
Request as per
contract terms
While executing the site establishment set-up, the rain has
cause d the delay in work by 2 weeks and as it was the first
activity and all other successors are definitely going to effect.
3. Status
Accounts
(Kaplan &
Anderson,
2004)
3.3 Time or
schedule status
Fund
requirements
&
Work
Performance
measurements
Variance
Status
Analysis,
&
Budget & Cost
Forecasting
Update asset
While doing the variance status analysis, the variance results are
not good and there is going to be schedule and cost overrun
both.
5. Issues 5.2 Local market
is unable to fulfil
the requirement
of construction
materials, so
need to explore
outside one
which would
definitely invite
additional time
and cost
Project
management
plan
Claims
administration
Update asset
The construction materials required as per the technical
specifications of the contract are not getting available at this
local market, so they are required to be procured from outside
which require more time and cost.
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PROJECT CONTROLS REPORT
KERB CONSTRUCTION PROJECT AT FISON AVE WEST
6 REFERENCES:
Fischer Consulting and Management. (2017). Project Daily Logs. Retrieved August 23, 2017,
from fischercm.com: http://www.fischercm.com/project-controls/project-daily-logs/
Kaplan, R. S., & Anderson, S. R. (2004, November). Time-Driven Activity-Based Costing.
Retrieved August 23, 2017, from hbr.org: https://hbr.org/2004/11/time-driven-activity-
based-costing
Sommerville, I. (2008). Event-driven control . Retrieved August 23, 2017, from ifs.host.cs:
https://ifs.host.cs.st-andrews.ac.uk/Books/SE9/Web/Architecture/ArchPatterns/
EventControl.html
Wallace, S. (2016). Control and Reporting. Retrieved August 26, 2017, from
http://www.epmbook.com: http://www.epmbook.com/control.htm
Washington State Department of Transportation. (2008, July 1). Control Account Guidelines.
Retrieved August 25, 2017, from http://www.wsdot.wa.gov:
http://www.wsdot.wa.gov/publications/fulltext/PMRS/Guidance_Desktop_Procedures/
ControlAccountGuidelines.pdf
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