Distribution of New Policy

This document discusses the process of distributing new policies in organizations. It covers the steps of reviewing, modifying, and approving policies before distributing them to employees. It also explores the importance of stakeholder feedback and interviews in implementing ethical policies.

Practical part:
Transcript for voice recording:
Copyright:
Distribution of new policy:
In order to distribute new policy, first, the policy needs to be reviewed after modification is done and
this modification is then to be approved by the senior authority of the organization. Once the new
policy is reviewed and approved by the authorized authorities, employees are then distributed a
new policy through email and hand-out.
Creation and update policy:
In order to create a new policy, it is important to identify if the organization really needs it. If there is
any new requirement or new service that the organization invest in and if it involves new copyright
issue that is not addressed in the previous version of the policy, the new policy is created to make
the policy consistent with copyright requirement. Sometimes new policy is not required only update
to a specific section of the copyright policy is enough.
New work procedure implementation:
Feedback of internal stakeholders on the new work procedure is obtained through formal meetings,
group discussion and survey while feedback from external stakeholders if necessary is obtained
through email and an online survey.
Interview and follow up with stakeholders:
Interview with stakeholders is an effective strategy for implementation of ethical policy. It is often
considered by the organizations to ensure that stakeholders are receiving consistent and
appropriate service in dealing with the code of ethics.
There are various methods for conducting an interview with stakeholders. Some of the preferred
methods are:
In-person interview: considered the best, allows stakeholders to provide their own view required to
identify their knowledge about the privacy policy that the company implement
Telephonic interview: not as effective as an in-person interview, but might be considered when
stakeholders do not have time for an in-person interview. It is still effective than not to communicate
with the stakeholders at all.

Privacy:
Distribution of new policy:
In order to distribute new policy, first, the policy needs to be reviewed after modification is done and
this modification is then to be approved by the senior authority of the organization. Once the new
policy is reviewed and approved by the authorized employees are then distributed a new policy
through email and hand-out.
Procedure to update organization policy according to legislation:
In-depth analysis of organisational assets and this is where I will be able to provide my insight in
identifying organizations impact of different assets to the business value that is consistent with
organizational objectives and business goals
Applicable rules and regulations which I have identified through research and this needs to be
reviewed to develop an effective privacy policy
Motivating and inspiring employees to follow the rules and regulations of the code of ethics that the
organization develop.
New work procedure implementation:
In order to implement a new work procedure in the organization so that it is consistent with new
and modified policy, first the stakeholders are invited and their review on the new policy is asked.
This is important to identify if stakeholders have completely understood the policy statements or not
or if there is an issue in the new policy to which employees do not agree. If internal stakeholders are
not satisfied with the new policy or if they have any confusion then implementation of new work
procedure is not effective.

Ethics:
Procedure to update organization policy according to legislation:
Developing a code of ethics requires some detailed specific strategies:
 In-depth analysis of organisational values and this is where I will be able to provide my
insight in identifying organizations their business value that is consistent with organizational
objectives and business goals
 Applicable rules and regulations which I have identified through research and this needs to
be reviewed to develop an effective ethical policy
 Motivating and inspiring employees to follow the rules and regulations of the code of ethics
that the organization develop.
Distribution of new policy:
In order to distribute new policy, first, the policy needs to be reviewed after modification is done and
this modification is then to be approved by the senior authority of the organization. Once the new
policy is reviewed and approved by the authorized employees are then distributed a new policy
through email and hand-out.
New work procedure implementation:
In order to implement a new work procedure in the organization so that it is consistent with new
and modified policy, first the stakeholders are invited and their review on the new policy is asked.
This is important to identify if stakeholders have completely understood the policy statements or not
or if there is an issue in the new policy to which employees do not agree. If internal stakeholders are
not satisfied with the new policy or if they have any confusion then implementation of new work
procedure is not effective.
Proper application of code of ethics in the work place:
To ensure that stakeholders understand and apply code of ethics in the work place, following
procedures are required to be followed:
Interview with stakeholder:
There are various methods for conducting an interview with stakeholders. Some of the preferred
methods are:
In-person interview: considered the best, allows stakeholders to provide their own view required to
identify their knowledge about the ethical policy that the company implement
Telephonic interview: not as effective as an in-person interview, but might be considered when
stakeholders do not have time for an in-person interview. It is still effective than not to communicate
with the stakeholders at all
Distribution of new ethics code:
In order to distribute new policy, first, the policy needs to be reviewed after modification is done and
this modification is then to be approved by the senior authority of the organization. Once the new
policy is reviewed and approved by the authorized employees are then distributed a new policy
through email and hand-out.