Distribution of New Policy

Practical part:
Transcript for voice recording:
Copyright:
Distribution of new policy:
In order to distribute new policy, first, the policy needs to be reviewed after modification is done and
this modification is then to be approved by the senior authority of the organization. Once the new
policy is reviewed and approved by the authorized authorities, employees are then distributed a
new policy through email and hand-out.
Creation and update policy:
In order to create a new policy, it is important to identify if the organization really needs it. If there is
any new requirement or new service that the organization invest in and if it involves new copyright
issue that is not addressed in the previous version of the policy, the new policy is created to make
the policy consistent with copyright requirement. Sometimes new policy is not required only update
to a specific section of the copyright policy is enough.
New work procedure implementation:
Feedback of internal stakeholders on the new work procedure is obtained through formal meetings,
group discussion and survey while feedback from external stakeholders if necessary is obtained
through email and an online survey.
Interview and follow up with stakeholders:
Interview with stakeholders is an effective strategy for implementation of ethical policy. It is often
considered by the organizations to ensure that stakeholders are receiving consistent and
appropriate service in dealing with the code of ethics.
There are various methods for conducting an interview with stakeholders. Some of the preferred
methods are:
In-person interview: considered the best, allows stakeholders to provide their own view required to
identify their knowledge about the privacy policy that the company implement
Telephonic interview: not as effective as an in-person interview, but might be considered when
stakeholders do not have time for an in-person interview. It is still effective than not to communicate
with the stakeholders at all.