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Legal Requirements in Managing Office - Report

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Added on  2020-07-22

Legal Requirements in Managing Office - Report

   Added on 2020-07-22

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PRINCIPLES OF ADMINISTRATION
Legal Requirements in Managing Office - Report_1
Table of ContentsINTRODUCTION...........................................................................................................................41.1Explain the legal requirements relating to the management of office facilities.....................41.3 Explain how to establish office management procedures.....................................................41.4 Explain how to manage office resources..............................................................................51.5 Explain techniques to monitor and manage work flows.......................................................51.6 Explain typical support and welfare facilities for office workers.........................................52.1 Explain the legal obligations of the employer for health and safety in the workplace ........62.2 Explain an individual’s responsibilities for health and safety in the workplace...................62.3 Describe accident and emergency procedures......................................................................6Understand how to chair, lead and manage meetings.....................................................................73.1Explain the purpose of different types of minutes and other meeting records.......................73.2Explain the legal requirements of formal minutes.................................................................73.3Describe organisational conventions for producing minutes.................................................73.4 Describe the responsibilities of the minute taker in a meeting.............................................83.5 Explain why it is important to maintain confidentiality of meetings, discussions andactions.........................................................................................................................................84.1Explain the features and purpose of different types of formal and informal meeting...........84.2Explain the role and responsibilities of the chair...................................................................84.3Explain the role of others in a meeting..................................................................................94.4 Explain techniques to facilitate a meeting............................................................................94.5Explain the information requirements of a meeting before, during and after a meeting.......9Understand how to supervise an administration team....................................................................95.1Explain the use of targets and budgets to manage workloads................................................94.2Explain how to allocate work to individual team members.................................................104.3 Explain different quality management techniques to manage the performance of anadministrative team...................................................................................................................104.4Explain the techniques used to identify the need for improvements in team outputs andstandards....................................................................................................................................10Understand how to organise events..............................................................................................11
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6.2Explain the characteristics, requirements and purposes of different types of event............116.3Explain the types of information and information sources needed to organise an event.....116.4Explain how to identify the right resources from an event plan..........................................116.5 Describe the likely types of information needed by delegates before, during and after anevent .........................................................................................................................................11CONCLUSION..............................................................................................................................11REFERENCES .............................................................................................................................13
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INTRODUCTIONThe legal requirements related to managing an office facility will depend on the size andtype of organisation. However, all organisations should issue a contract of employment to itsemployees. It is important to have set procedures in an organisation in view of absence etc.Procedures are needed for tasks that are complex, lengthy, have serious consequences if notcompleted correctly or have to follow strict guidelines. Managing resources is the process ofmaking sure resources are used in the most efficient way. You have responsibilities for your ownhealth and safety at work, and also for maintaining a healthy and safe working environment.Some of your responsibilities in the workplace are as follow. likely types of information neededby delegates before, during and after an event 1.1Explain the legal requirements relating to the management of office facilities Contracts aren’t necessarily legally binding, however employers should clearly statewhich parts are/aren’t. In some organisations, it will be a legal requirement to possess a licenseto operate. This applies to organisations selling alcohol, hiring a skip or installing CCTV systemsetc.(Obama, B., 2013). Organisations also have legal responsibilities to their employees whichare defined in legislation such as the Equality Act and the Employment Rights Act. As it is acriminal offence to breach confidentiality, and organisations could face a fine, custodial sentenceor community service.The Information Commissioner’s Office (ICO) should also be informed,if any data protection laws are broken.When selling products, it is useful to take out product liability insurance as this protects theorganisation if someone is injured by a defect in a product. 1.3 Explain how to establish office management proceduresAn office manager has the responsibility of ensuring all staff have clear job descriptionsand that these are updated whenever a system or procedure changes, or when new tasks areintroduced. They also need to ensure their staff are well trained, and can carry out the proceduresrequired of them. All data and records kept within an office needs to be extremely accurate andkept up to date at all times. Records should be updated regularly if possible. In my workplace, alldata about students is regularly checked as students are sent home with a Data Collection Sheet,in which parents can change any necessary details and bring back into school to be updated onSIMS. Any files kept on employees, and information about payroll, discipline and grievance also
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