Project Initiation Document and Work Breakdown Structure

This document provides an overview of the project initiation document and work breakdown structure in project management. It explains the scope, objectives, budget, and timeline for successfully meeting project goals. It also discusses the importance of stakeholder analysis and risk management. Read more on Desklib.

Project

Table of Contents
Introduction......................................................................................................................................1
A: Project Initiation Document........................................................................................................1
B. Work Breakdown Structure.........................................................................................................3
REFERENCES................................................................................................................................4

Introduction
Project management is one of the most important practice, which is mostly done in a group-
work for achievement of goals and meet the criteria successfully, within a prescribed time
(Zhang and et. al., 2020). It includes an application of skills, knowledge, tools and techniques,
including all basic constraints to the planned development as well as delivery of business
initiatives. Under the present report, a project is prepared on QAHE Institutions, for recreating its
mobile app to provide timely information to its students. For this purpose, an initiation document
and work breakdown structure is prepared, to evaluate the main activities required for
successfully meeting goals behind recreation of mobile app.
A: Project Initiation Document
This document defines the project scope, budget, approach and overall criteria for
successfully meeting the objectives. In context with present project, the main constraints which
demonstrates overall key aspects, are explained as below –
Scope of project: After recognising about student problem for not getting timely
information about what is going on outside the timetabled class sessions, including their
difficulties to contact the club and societies’ representatives, QAHE has decided to recreation its
mobile phone app (Uddin and Ferdous, 2020). This will not only provide timely detailed
information to students about day by day activities of club, social events outside their campus,
but also helps in increasing engagement of them within extra-curricular activities. For this
purpose, specified objectives and aim is prepared to meet goals of QAHE as given below –
Aim: “To successfully design mobile app for recreational the facility of QAHE Campus.”
Objectives:
 To design mobile app for providing timely information to students for recreation
schedules
 To determine the main benefits of recreation mobile app in context with both QAHE and
its students
 To prepare a risk plan to overcome from entire challenges that QAHE management might
face after launching its mobile app
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Budget: This app helps students of QAHE in finding and searching the great activities from
fingertips, therefore, one of the director has provided the grant funding within a specified budget
of £200k. For utilised this fund, budget has been set in following way –
Item Estimate Rationale
Revenue 120 Costed for internal resources
including consultancy
Capital 80 Licensing the app
Total 200
Timescale: For designing and launching the app to recreate facilities of QAHE, near about 45 to
60 days will be taken.
Risk Management: As every project includes a certain aspects of risks that create challenges for
project managers and entire team, therefore, it is essential to proper identify the same. This
would help in developing strategies to mitigate risks, before time. For this purpose, under present
project which is based on recreation mobile app, following key risks are involved –
Risk Probability (1 to 5) Impact (1 to 5) Mitigation
Insufficient resources 3 4 Deputies will be
appointed
Insufficient buy-in 2 5 Work on change
management
Incorrect
requirements
2 4 Engage key
stakeholders in
workshop meetings
Stakeholder analysis: It is another main constraint of project management, which emphasis on
identifying the interest of stakeholders, as well as develop plans for gain their engagement
(Uddin and Ferdous, 2020). For this purpose, under present project following main activities are
included –
Stakeholder Analysis Timeline
a. Stakeholder
identification
1 day
2

b. Stakeholders
Prioritisation
1 day
c. Stakeholder Influence
assessment
1 day
d. Outlining the stakeholder
participation strategy
1 day
B. Work Breakdown Structure
To get proper teamwork and ensure that each and every activity complete on time, it is essential
for project makers to employ proper approaches or techniques (Zhang and et. al., 2020). For this
purpose, tools like Gantt Chart, Work Breakdown Structure and more, that helps in breaking
down project activities into smaller segments, so that entire objectives can be met successfully.
In context with present project, as it is based on recreation mobile app by QAHE, so WBS
structure is framed in following way –
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Project Initiation
Documentation
In Scope Out of scope Timeline
Requirement gathering
Design and configuration
Testing
30-days support
Timesheets
Portfolio analysis
Configuration
requirement set-up
Budget
Project organisation
Key risk analysis
Project Objectives
Project Benefits
Why: Project objectives
What: In and Out scope
When: Timeline
Approvals
. Kick-off meeting Stakeholder
Analysis

REFERENCES
Books and Journals
Uddin, S. M. and Ferdous, J., 2020. Challenges of Social Sustainability Practice in Project
Management. Journal of ELT and Education. 3. pp.15-19.
Zhang, Q. and et. al., 2020. Influence Mechanisms of Factors on Project Management
Capability. Journal of Management in Engineering. 36(5). p.04020045.
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