Project Management: Developing a New Mobile Phone App

This report provides an overview of project management and the process of developing a new mobile phone app. It covers topics such as project initiation, work breakdown structure, risk analysis, and more. The report is based on a project to develop a new QAHE Recreation mobile phone app.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
PROJECT 1......................................................................................................................................1
a) Sample project Initiation document........................................................................................1
b) Work Breakdown Structure....................................................................................................4
PROJECT 2......................................................................................................................................5
a) Number of risks.......................................................................................................................5
b) Risk Register...........................................................................................................................5
PROJECT 3......................................................................................................................................9
Short report..................................................................................................................................9
a) Communication.......................................................................................................................9
b) Methodologies........................................................................................................................9
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................12
.......................................................................................................................................................13

INTRODUCTION
Project management is consider as an effective document that includes initiating,
planning, executing, controlling and closing the whole work of team with the aim of attaining
predetermined goals and objectives in specified period of time. Mainly, it developed at the
beginning of the process that support in minimising the chances of error within the project
activities (Meredith, Mantel and Shafer, 2017). Current report is based on developing a new
mobile phone app that provide day to day information of QAHE societies and clubs. Along with
this, this project includes different tasks which based on PID, stakeholder analysis, WBS, risk
register and short report as well. All these are the effective for project manager to successfully
completing the project activities. With the assistance of this positive and reliable outcomes can
be easily attained.
PROJECT 1
a) Sample project Initiation document
Project initiation document is consider as a crucial aspect that determine the activities of
project management, scope and all the necessary activities that execute by project team at the
time of implementing the whole project. This will aid in improving the possibilities of attaining
all the predetermined targets in stipulated time frame. Current project is based on introducing a
new mobile phone app that provides detail about day to day activities of QAHE societies and at
the same time also support in connecting with large number of students while published their
events. In this regards, project initiation documents consider all the necessary information about
the different aspects and attributes that provide guidance to project manager in implementing its
activities and make it more successful (Mir and Pinnington, 2014). This will directly contributes
in enhancing the possibilities of accomplishing set goals and target of the project.
Attributes Description
Title of project Development of a new QAHE Recreation mobile phone app.
Project information This project is based on the developing a new QAHE
Recreation mobile phone app. This provide opportunities to
students to improve their day to day activities and also allow
them to share their own activities and events.
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Project background The main focus of lunching new mobile phone app which help
develop in order to make entire activities of institute more
smooth and flexible in nature. This will help in making students
more abut extra-curricular activities performed in QAHE.
Project methodology There are various approaches of developing a new mobile
phone application as it assist project manager to develop anew
QAHE Recreation. It includes approaches such as native,
Hybrid and Mobile app. In this, native development relate with
use of platform specific programming languages, development
environment, software development kits. Hybrid includes uses
of Web-view platform specific components that used to display
web content (Kerzner, 2017). On the other hand, cross platform
is takes a different route as it consist cross-platform technique
includes non-web and stand-alone tools. Along with this, prince
2 is also consider as an important research method that is based
on effective product planning to attain positive outcomes.
Purpose of the project The main purpose of this project is to develop a new QAHE
Recreation mobile phone app with the aim of increasing student
engagement with extra- curricular activities.
Project objectives Objective of this project is to develop a new mobile phone app
that assist students in providing detail about day to day
activities and platform to connect with social events.
Project scope The scope of this project is wider as it provide opportunities to
students in engaging with extra-curricular activities and also
provide day by day details of QAHE clubs and societies events.
With the help of this, students can easily publicise their own
events and effectively interact with others.
Key risk While undertaking project, various risk are faced various issues
related with development of mobile phone app that can put
negative impact on end results of the project. Mainly, it includes
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risk of selecting project members, security risk and many more.
All these are the major issues that faced by manager at the time
of developing new mobile phone app.
Key staff Under this project, different members are includes likes
marketing manager, HR manager, project, manager, financial
manager, project team and many more to completing the project
activities in systematic manner. All these members play a
significant role in developing a new mobile phone app of
QAHE Recreation that support in providing best possible
outcomes that make project more successful.
Key constables
 Cost
 Time
 Quality
 Cost: The estimated cost for this development of new
application will be £200k. As it is analysed before
starting the project through which project manager can
easily execute its activities to make it more effective.
Particulars Amount
Market research £50k
Designing of the product £30k
Materials £20k
Human capital £60k
Machinery £10K
Packaging £5k
Promotional cost £15k
Launching event cost £10K
Total cost £200k
 Time: For completing this project, manager required
around 1.5 years that help in successfully development
of mobile app. As, this time period is also includes
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testing of app to evaluate its effectiveness.
 Quality is one of the important aspect of project
management that help in managing each and entire
activities. In this, TQM and JIT is major approaches
which is implemented by manager to maintain the
overall quality of the project and new application as
well. It is not only for managing necessary inventory but
also support in optimum utilization of entire available
resources whether these are monetary and non-monetary
(Leach, 2014). In addition of this, TQM is also consider
as an effective approach that includes integration of all
efforts that helps in development of mobile application.
Key assumption For implementing project activities key assumption is crucial as
it is related with lunching a new QAHE Recreation mobile
phone app. It should be flexible, project manager know the
overall cost that will take to build app, everything will go as per
plan activities.
Key deliverable Company wants to introduce new QAHE Recreation mobile
phone app to students with the aim of providing them details
about entire activities and at the same time also allow them to
publish their own events in front of other people.
Key success factors There are different factors that support in attaining success in
the project. In this, project manager needs to develop clear plan
along with specific roles and responsibilities, cultivate constant
effective communication, appropriately manage project scope.
All these are support in managing entire project activities and at
the same time also attain success.
Approvals This aspect is play a crucial role in project activities as it refers
to the final approval that taken by project manager to their
higher management like Senior manager, production managers
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to launch a new application.
Stakeholder analysis
It is consider as an important process that refers to the distinguishing all team members
who are related with the project. As this activity done before starting the project activities. Along
with this, all the people are grouping with their interest towards the project and their
participations (Schwalbe, 2015). In this regards, there are some different stakeholders who play a
crucial role in implementing as well as developing project activities. These can be internal and
external which support in attaining all the set goals and objectives of QAHE Recreation in
stipulated time frame.
Name of stakeholder Interest of stakeholder in this project
Students They are the main stakeholder who are part of educational
institute and also get benefits of new mobile application. Along
with this, they have interest in new QAHE Recreation mobile
app as it provide necessary information about day to day
activities.
Project Team These stakeholders are the crucial for implementing project
activities related with development of new mobile application.
Management college These type of stakeholder are the internal as they provide ideas
and innovative ways to develop QAHE Recreation mobile app
with the aim of improving the chances of attaining set targets.
Government They are the crucial stakeholder who have authority to develop
rules and regulation in relation to the educational quality
provided to the students.
b) Work Breakdown Structure
It is one of the important part of project management that is related with deliverable-
oriented breakdown of whole project into smaller aspects. Mainly, it is consider as a key project
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deliverable that help in effectively managing the whole team work in order to attain their set
targets in stipulated time frame.
Gantt chart
It is type of bar chart that provide proper schedule of entire project. Along with this, it
also includes series of horizontal lines that represent the work done in certain time period. It
includes project activities along with fixed period on time in which these activities can be
completed effectively (Too and Weaver, 2014). With the help of this tool, project manager can
easily run the project activities and at the same time also reduce the chances of error within the
project.
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Critical path:
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PROJECT 2
a) Number of risks
At the time of undertaking project on the basis of development of new mobile phone
application as it help in providing detailed information about day to day activities and at the
same time also give opportunities to the students to successfully published their own events.
Mainly, it consist various risk such as performance risk, external risk, communication risk,
market risk, technical risk, managerial risk and many more. All these can put adverse impact on
the new project. Thus, it is crucial for project manager to effectively manage and implement with
the aim of managing the risk (Marchewka, 2016). This can be done by analysing the same and at
the same time also improve the chances of attaining positive results. Along with this, project
manager also prepare an effective risk register that assist in managing the risk factors within the
development of project. All these can be understood by following points:
b) Risk Register
Here ranking is given from 0 to 5 in which 0 reflect to the Nil and 5 is relate with high
Risk Reason Mitigation/ Acceptance
measure/ Avoidance
Ranking
Technical risk Implementation of suitable and
correct application is effective
for project manager as it help
them in completing the whole
project in allotted period of
time. Apart from this,
development of new mobile
It is important for
project manager to focus
on application design
while developing a new
project. As they needs to
includes algorithm,
platform and graphical
3
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application is more risky as it
required more time and and
money for completion.
interface. All these are
support project manager
on managing the
technical risk and same
time also help in
accomplishing the set
targets.
External risk There are various external risk
are that is related with new
application within the market.
Thus proper functioning is
crucial within this activities.
Proper development of
market research is
consider as an important
way to deal with
external risk as it
support in making new
development of mobile
application more
successful.
1
Time related risk Less time is one of the major
risk that arise at the time of
execution of project. For
completing this project there is
1.5 month. In case whole
project not done in allocate time
frame than it negatively put
their impact over the project
activities (Kerzner, 2018).
For dealing with this
issue or risk, Gantt chart
is consider as an
effective tool that
support in managing
project activities along
with allotted period of
time.
4
Risk related with
customers
Different needs of customers is
also a major issue for project
manager that faced by them
while developing a new mobile
application.
Proper investigation
about customers and
their needs and wants is
crucial as it help in
reducing the risk and
4
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improve the positive
performance of project.
Performance
related risk
While developing mobile app, it
is important to ensure that it is
able to deal with security issues
that arise from external factors.
In this project, manager face
higher risk in running their new
software.
For dealing with this
type of issue, different
platform are required
which help in managing
the risk of performance
of mobile app. As it
includes different
aspects such as Rim,
Android, iOS and many
more are help project
manager in reducing the
risk factors that put their
negative impact on
performance of mobile
app.
2
Conflict
management risk
This type of risk is also put
direct impact on the project
activities at the time of
managing conflict among all the
team members. Development of
new mobile application needs to
appropriate modification by
using effective platform and
attributes that exposed to
instability of risks.
To manage this type of
risk, proper
management is crucial
as it help project
manager to effectively
manage project
activities in systematic
way.
3
Fund related risk Enough cost and budget play a
crucial role in developing new
mobile application. Providing
Each and every project
activities evidence to
specialist in order to
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proper information to students
about new application along
with its cost. As it can be find
within the software of mobile
application.
evaluate source of fund.
Risk related to
the resources
Proper allocation of resources is
crucial in managing the project
activities on the basis of
development of new mobile
phone application. In this
regards, enough finance, raw
material, equipment and certain
policies are required to develop
a new project.
Skilled staff members
and proper allocation of
resources, memory are
more effective or
beneficial that may
assist in successfully
developing mobile
phone application
(Joslin and Müller,
2015). As it help
students in publishing
their own events and at
the same time also get
all the necessary
information within their
QAHE.
3
Market risk For developing as well as
launching mobile application,
proper analysis of market is
required that help in proving
necessary information about
mobile application. As it may
assist in catering all the market
needs in an effective way
(Pinto, 2014).
Proper investigation of
market will be effective
as it support in
determining the actual
needs and wants of the
customers towards the
new mobile phone
application.
5
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Communication
related risk
It important for project manager
to make proper communication
between staff members in order
to effectively provide necessary
information about mobile phone
application. By managing better
coordination project manager
can easily meet customers
demand towards the particular
aspect.
For providing proper
information,
management of college
distribute pamphlets
about development of
new mobile phone
application.
4
PROJECT 3
Short report
a) Communication
For developing a successful new mobile phone application, effective communication
among project manager and staff members is important as it support in delivering all the
necessary information to team members about development of mobile application. In this
regards, manager also use one way communication procedures in which project manager share
information to project team members with the aim of performing the same effectively. As
effective communication model is effective in interacting as it consist receiving information,
proper coordination and many more (Hornstein, 2015). This is the reason that effective
communication is crucial in development of new mobile application that support in attaining
predetermined results in stipulated time frame.
Apart from this, effective leadership approaches are also important in developing a new
mobile phone application successfully. As it help in providing day to day details to students. In
this regards, project manager of college should apply or follow qualitative leadership approach as
it provide opportunities to create or build linnet structure. Mainly, it is flexible in nature that may
includes all the possible changes. With the assistance of this, project manager can easily develop
a new application and attain their target to make it more successful.
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b) Methodologies
In order to acquire the better outcome and result of particular project, there are various
kinds of methodologies which act as a proper guidance and direction for accomplishing the pre-
determined goal in an effective manner. Moreover, each of these methodologies are varies from
each other in regard of rules, function, procedures, and process as well as contain its own
strength and weakness. However, the role of project manager is considered as an effective role as
they take an initiative to analyze and determine the whole nature of project and based on the
select the appropriate methods or ways (Conforto And et. al., 2014). Due to which, it help them
them to complete their task in an improved manner without any hindrances. Some of the
methodologies which has been identified along with their strength and weakness as as follows:
Agile: This aspect of methodology is regraded as iterative approach which deals in
delivering the project on the basis of its pre- defined whole life cycle. Moreover, the core
function of this methodology is to develop or create software with an intent of improving the
velocity and adaptability of project among competitors in an amended mode. Furthermore, the
primal advantage of agile method is that it render providence of benefits throughout the process
rather than providing in end of the task (Portny, 2017). Whereas, its limitation is that it takes
huge time to process that hamper project manager to achieve the goal in a desired time limit.
Waterfall: This method is concern with bifurcate the whole project into various stages or
segments in order to fulfill the requirements in an efficient manner. Some of phases which it
encompasses are identification of requirements, verification, implementation, development of
design and maintenance. Additionally, the main benefit of this is that it prevent from occurring
errors or mistakes during the formulation of project while its major shortfall is that its primary
stage that is associated with planning is based on assumption. Due to which, it reduces the
quality of overall performance of specified task.
Prince 2: It is one of the effective and best methodology that is related with well
structured project. Mainly it includes proper controlled and manageable aspects that assist in
making the project more successful. Along with this, it is flexible in nature that may assist in
improving the overall performance of whole project and at the same time also support in making
it more successful.
From these methods, prince 2 is one of the best method that provide proper management
of project and also based on proper planning (Müller and et. al., 2014). Along with this, it also
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provide proper flexibility within the project activities that support in reducing the possibilities of
arising errors within the project.
CONCLUSION
AS per above mentioned report it can be concluded that project manager required various
aspects in completing the whole project in an effective manner. In this context, development of
project initiation documents is play a crucial role in developing a new project that includes
appropriate planning and organising. As it help in making entire project activities in more
successful manner. Furthermore, some methodologies are also there which consider Gantt chart,
WBS and critical path that provide proper guidance to project manager in implementing
successfully. Apart from this, risk management plan is also develop with the aim of evaluating
the risk and reason behind arising. With the assistance of this project manager can improve
overall performance and attain all the set goals and objectives in stipulated time frame.
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Appendix
Stakeholder analysis matrix
Stakeholder
Name/Authori
ty (Category
of
stakeholder)
Contact
Person
Phone,
Email,
Website,
Address
Impact
How much
does the
project
impact
them? (Low,
Medium,
High)
Influence
How much
influence do
they have
over the
project?
(Low,
Medium,
High)
What is
important
to the
stakeholder
?
How could
the
stakeholder
contribute
to the
project?
How could
the
stakeholder
block the
project?
Strategy for
engaging
the
stakeholder
Students Email,
phone
High High They get
benefits
from the
new
applicatio
n as they
have more
interest in
this
project
because
they got
opportunit
ies to
understand
day to day
activities.
Give their
views and
opinion.
Through
strike
Seminars,
workshops
.
College
management
team
Mails High Medium They
wants to
launch a
new
mobile
phone app
Manage
all the
project
activities
make it
more
Strike Organisin
g meeting
and
seminars.
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to attain
all the
necessary
informatio
n about
college
activities.
successful
Government - Low Low Governme
nt is one
of the
prime
stakeholde
r that
responsibl
e for
implement
ing rules
and
educationa
l policies.
Allocate
enough
fund and
capital for
developin
g a new
mobile
app.
Withhold
the project
activities
Implement
effective
rules and
regulation.
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REFERENCES
Books and journals
Meredith, J. R., Mantel Jr, S. J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Mir, F. A. and Pinnington, A. H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management. 32(2). pp.202-217.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Leach, L. P., 2014. Critical chain project management. Artech House.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Too, E. G. and Weaver, P., 2014. The management of project management: A conceptual
framework for project governance. International Journal of Project Management. 32(8).
pp.1382-1394.
Marchewka, J. T., 2016. Information technology project management: Providing measurable
organizational value. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and
project success in different project governance contexts. International journal of project
management. 33(6). pp.1377-1392.
Hornstein, H. A., 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management. 33(2).
pp.291-298.
Conforto, E. C. And et. al., 2014. Can agile project management be adopted by industries other
than software development?. Project Management Journal. 45(3). pp.21-34.
Portny, S. E., 2017. Project management for dummies. John Wiley & Sons.
Müller, R. and et. al., 2014. Understanding project success through analysis of project
management approach. International journal of managing projects in business.
Pinto, J. K., 2014. Project management, governance, and the normalization of
deviance. International Journal of Project Management. 32(3). pp.376-387.
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