Project Management Business Assignment

Running head: OPENING VINTAGE CAFE AT THE ROCK
Project management: Opening Vintage Cafe at the Rock
Name of the student:
Name of the university:

1OPENING VINTAGE CAFE AT THE ROCK
Executive summary
This project depicts the importance of developing proper stakeholder analysis matrix,
communication plan ad meeting plan before, during and even after the implementation
of any project. In order to understand the role of different analytical matrix the
nominated project is development of vintage café in a rock side. It will help the project
manger to meet the requirement of the consumers those are necessary to build
relationship between the project manager and project team members. In order to
execute the project proper decision making approaches and stakeholder engagement
assessment details are elaborated in this report.

2OPENING VINTAGE CAFE AT THE ROCK
Table of Contents
Introduction...................................................................................................................4
1. Development of stakeholder’s analysis matrix.............................................................4
1.1 Stakeholder’s analysis matrix.................................................................................4
1.2 Identification of Stakeholders an prioritization matrix.............................................5
1.3 Project stakeholder Matrix......................................................................................7
2. Description of the project activities for building relationship both within the core
project team..................................................................................................................... 8
2.1 Project decision making guidelines.........................................................................8
3. Creation of stakeholder assessment matrix.................................................................9
4. Development of communication matrix........................................................................9
4.1 Development communication matrix.......................................................................9
4.2 Project communication and plan consideration....................................................10
5. Documentation of project meeting..............................................................................11
5.1 Project meeting agenda........................................................................................11
5.2 Project plus delta evaluation.................................................................................11
Conclusion..................................................................................................................... 12
Appendix........................................................................................................................ 13
Appendix 1: Project schedule........................................................................................13
7. Work Breakdown Structure for Vintage cafe..............................................................19
Bibliography................................................................................................................... 20

3OPENING VINTAGE CAFE AT THE ROCK
Introduction
This report depicts the importance of using proper analytical approaches for the
implementation of a beneficial project in the hospitality sector. For developing this
particular project the project manager has chosen top of a rock area and the cafe build
on that location is named as Vintage Cafe. It will help both the project manager and the
project team members to gain effectives competitive advantages and measurable
revenue as well.
A meeting agenda is also developed for evaluating the project without any sort of
errors. The leading aim of the project manager is to serve extremely delicious, authentic
dishes and Mediterranean food to the consumers throughout Australia. The consumers
who are looking for a special, privately located, local haven like atmosphere then the
location of the Vintage Cafe is absolutely perfect for them. This newly opened cafe
offers wide range of dishes to the consumers.
1. Development of stakeholder’s analysis matrix
1.1 Stakeholder’s analysis matrix
The set of stakeholders are analyzed with the help of stakeholder’s analysis
matrix. In addition to this the project activities for the development of the project is
elaborated including the stakeholder engagement assessment plan.
Stakeholder’s analysis matrix
Internal External
Affected with the project Project manager Resource suppliers

4OPENING VINTAGE CAFE AT THE ROCK
process Project finance manager
Operational manager
Application programming
manager
Functional manager
Project team members
HR manager
Contractors
Sub contractors
Executive chef
Business partners
Governmental agencies
Competitors
Media
Group of consumers
Affected with the project
results
The internal consumers
Project sponsors
Consumers
Project clients
Associate group
1.2 Identification of Stakeholders an prioritization matrix
Based on the roles and responsibilities of the project stakeholders the priorities of
the stakeholders are elaborated in this table.
Identification of Stakeholders an prioritization matrix
Project
manager
(James
Anderson)
Finance
manager
(John Smith)
Contractor
(Wales
garrison )
HR manager
(Samuel
William)
Important thing The project The finance The project The HR

5OPENING VINTAGE CAFE AT THE ROCK
to this
stakeholder
manager is
responsible to
complete the
entire project
within allotted
time and
estimated
budget
Browning &
Ramasesh,
2015).
manager
should make
feasibility study
of the project at
the very initial
of the project
starting.
resources and
requirements
are important
things to be
measured by
the project
contractors
(Fleming &
Koppelman,
2016).
manager
should manage
all the
employees and
consumers
accurately.
Power Monitoring and
controlling
Developing
project
estimation
To develop the
building
properly
To manage the
employee in an
organized
manner
Interest Successful
project
completion
To implement
the project
successfully
To get
successful
project
outcome
To get
successful
outcome from
the project
Influence Medium High Medium High
Impact High High High High
Urgency High High Medium Medium

6OPENING VINTAGE CAFE AT THE ROCK
Legitimacy To develop
projectile,
organized and
functional
automated
system for the
organization
To estimate
project budget
considering all
the needy
resources
To gather the
sub contractors
to share the
outlay of the
project
Employees as
liable can be
measured with
the help of the
HR manager
Priority (Key or
others)
Solid contract Feasibility
study
Tender
documentation
Manpower
management
1.3 Project stakeholder Matrix
Project stakeholder Matrix
Name of the
stakeholder
Interest in project Priorities Support/
mitigation
strategies
Project manager Monitoring and
control
High Project standard
adoption
Finance manager Project estimation High Continuous tracking
Building Contractors Tender
documentation
High Continuous
improvement

7OPENING VINTAGE CAFE AT THE ROCK
2. Description of the project activities for building relationship both
within the core project team
2.1 Project decision making guidelines
In this table the roles and responsibilities of the project team members are
illustrated. It has been defined that, maintenance of proper guidelines are very much
important for the project manager and other stakeholders as well.
Project decision making guidelines
Project manager In the project development phase no other
additional input could be considered
Finance manager Over the estimated budget additional
budget should also be made so that if
other resources are needed then those
could be added to the project easily and
the project sponsors need not pay extra for
that (Drury-Grogan, 2014).
HR manager The HR manager should follow the basic
selection, recruitment and training
guidelines for all the members associated
to the project development
Contractor Should consider every safety guidelines
for the sub contractors and project team
members accordingly (Jalal & 2015).

8OPENING VINTAGE CAFE AT THE ROCK
3. Creation of stakeholder assessment matrix
In the stakeholder analysis matrix the C and D terms stands for current level of
engagement and desired level of engagement.
Stakeholder assessment engagement matrix
Stakeholder Unaware Resistance Neutral Supportive Leading
Project
manager
C D
Finance
manager
C D
Contractors C D
HR manager C D
4. Development of communication matrix
4.1 Development communication matrix
For successful implementation of Vintage café open communication approach is
needed to be undertaken because in this approach the project manager and the project
team members would be able to share their views with others.
Development communication matrix
Stakeholder
name
Learned
from
Shared with Timing Method Owner
Project Project Project team Weekly Face to face CEO

9OPENING VINTAGE CAFE AT THE ROCK
manager requirement
an
consumer’s
demand
members meeting and
E-mails
Finance
manager
Project
requirement
an
consumer’s
demand
Project
manager
and project
sponsors
Daily Face to face
meeting and
E-mails
CEO
HR manager Project
details
Project
manager
Weekly Face to face
meeting and
E-mails
Board
manager
Contractor Project
requirement
Sub
contractors
and labors
Daily E-mails CEO
4.2 Project communication and plan consideration
Project communication and plan consideration
Purposes Structure Method Timing
Authentication The existing form of
business organization
E-mail and meeting Project life cycle
Schedule business organization E-mail and meeting Project cycle
Cost business organization E-mail and meeting Project cycle
Risk existing form of E-mail and meeting Project cycle

10OPENING VINTAGE CAFE AT THE ROCK
business organization
5. Documentation of project meeting
5.1 Project meeting agenda
Project Team: tem consists of project manager, project sponsor, HR manager,
operational manager, tester and business analyst. Date: 30/10/2017 to1/04/2019
Time: 2 years (approximately) Place: Kangaroo valley, New South Wales
PURPOSE: The main purpose of the project is to build Vintage café in the rock
side.
Topic Person Time
Review agenda Project manager 2 Minutes
Summary Project sponsors and
project manager
2 Minutes
Meeting evaluation HR manager 2 Minutes
5.2 Project plus delta evaluation
In the plus delta evaluation table the two columns are explaining the different
factors. The plus column illustrates the steps those are already have been taken by the
project manger and on the other hand in the delta column those steps are elaborated
which, are necessary to follow for successful implementation of the vintage cafe in the
rick area.

11OPENING VINTAGE CAFE AT THE ROCK
+ ∆
 Proper project plan has been
developed accurately
 The requirement of the consumers are
considered eventually
 The project budget and financial
support details are developed
accurately
 The feasibility details of the project
should be done according to the
project components
 The executive chef of vintage cafe
should have enough experience (Kwak
et al., 2015).
 The location should be selected based
upon the transport availability and
competitive edge.
Conclusion
From the overall discussion it can be concluded that in order to gain competitive
advantages from the competitive advantages with measurable revenue structure. For
this particular project the building that has to be build is Vintage cafe. In order to build
this particular project the project manager should focus on the requirement of the
consumer and the details of the project. The project manager has adopted open
communication approach so that the project manager should share their thoughts and
business point of views to the other project team members. In addition to
communication matrix a stakeholder matrix, project schedule, plus delta evaluation and
meeting agendas are also evolved in this report.

12OPENING VINTAGE CAFE AT THE ROCK
Appendix
Appendix 1: Project schedule
In order to build Vintage cafe, in the rock area it is necessary for the project
manager to maintain a proper schedule so that project could be completed within
estimated budget and allotted time phase as well. However, before the initiation of the
project, the work must be distributed properly among the project team members to
reduce the work load. Again, the roles and responsibilities of the project team must be
understood properly by the project manager.
WBS Task Name Duration Start Finish Predecessors
0
Vintage café project
development
schedule
310 days
Mon
10/30/17
Fri 1/4/19
1
Project initiation
phase
50 days
Mon
10/30/17
Fri 1/5/18
1.1
Understanding the
detail requirement for
building cafe
4 days
Mon
10/30/17
Thu 11/2/17
1.2 Risk identification 5 days Wed Tue 2,9

13OPENING VINTAGE CAFE AT THE ROCK
11/15/17 11/21/17
1.3 Feasibility study 5 days
Wed
11/22/17
Tue
11/28/17
3
1.4
Resource
identification
7 days
Wed
11/29/17
Thu 12/7/17 4
1.5
Development of
solid business plan
5 days Fri 12/8/17
Thu
12/14/17
5
1.6
Lean planning
route development to
start the project
6 days
Thu
12/21/17
Thu
12/28/17
6,13
1.7
Considering
competition
6 days Fri 12/29/17 Fri 1/5/18 7
1.8
Finding proper
location for building the
cafe
8 days Fri 11/3/17
Tue
11/14/17
2
1.9
Milestone 1:
Completion of project
initiation phase
0 days
Tue
11/14/17
Tue
11/14/17
9
2 Project planning 79 days Fri 12/8/17 Wed

14OPENING VINTAGE CAFE AT THE ROCK
phase 3/28/18
2.1 Creating floor plan 5 days Mon 1/8/18 Fri 1/12/18 8,10
2.2 Hiring accountants 9 days Fri 12/8/17
Wed
12/20/17
5
2.3
Project sponsors
identification
5 days Mon 1/15/18 Fri 1/19/18 12,13
2.4
Saving money own
expenses
8 days Mon 1/22/18
Wed
1/31/18
14
2.5
Developing
marketing plan
6 days Thu 2/1/18 Thu 2/8/18 15
2.6
Developing
stakeholder analysis
15 days Fri 2/9/18 Thu 3/1/18
2.6.1
Identification of
project stakeholders
4 days Fri 2/9/18
Wed
2/14/18
16
2.6.2
Stakeholder
prioritization
5 days Thu 2/15/18
Wed
2/21/18
18
2.6.3
Developing
stakeholder matrix
6 days Thu 2/22/18 Thu 3/1/18 19

15OPENING VINTAGE CAFE AT THE ROCK
2.7
Identification of
project activities
19 days Fri 3/2/18
Wed
3/28/18
2.7.1
Developing
project decision
making guidelines
8 days Fri 3/2/18 Tue 3/13/18 20
2.7.2
Stakeholder
engagement
assessment
5 days
Wed
3/14/18
Tue 3/20/18 22
2.7.3
Developing
communication matrix
6 days
Wed
3/21/18
Wed
3/28/18
23
2.7.4
Milestone 2:
Completion of project
planning phase
0 days
Wed
3/28/18
Wed
3/28/18
24
3 Project execution 193 days Thu 3/29/18
Mon
12/24/18
10
3.1
Documentation of
project meeting
agenda
4 days Thu 3/29/18 Tue 4/3/18 24,25
3.2 Start project 5 days Wed 4/4/18 Tue 4/10/18 27

16OPENING VINTAGE CAFE AT THE ROCK
marketing
3.3
Focusing on
interior cafe decoration
8 days
Wed
4/11/18
Fri 4/20/18 28
3.4
Building positive
attitude
51 days Mon 4/23/18 Fri 12/14/18 29,23
3.5
Risk management
plan development
6 days
Mon
12/17/18
Mon
12/24/18
30
3.6
Milestone 3:
Completion of project
execution phase
0 days
Mon
12/24/18
Mon
12/24/18
31
4 Project closure 9 days
Tue
12/25/18
Fri 1/4/19
4.1 Stakeholder signoff 3 days
Tue
12/25/18
Thu
12/27/18
32
4.2
Post project
evaluation
3 days Fri 12/28/18 Tue 1/1/19 34
4.3
Final
documentation
3 days Wed 1/2/19 Fri 1/4/19 35
4.4 Milestone 4: 0 days Fri 1/4/19 Fri 1/4/19 36

17OPENING VINTAGE CAFE AT THE ROCK
Completion of project
closure phase
Figure 1: Gantt chart for developing Vintage Cafe

18OPENING VINTAGE CAFE AT THE ROCK
(Source: Created by author)
7. Work Breakdown Structure for Vintage cafe