Stakeholder Analysis, Communication Plan, Risks

Table of Contents
Task 1: Stakeholder analysis......................................................................................................2
Communication plan.........................................................................................................................3
Risks.................................................................................................................................................4
Task 2: Quality management.....................................................................................................5
Health and Safety Plan...................................................................................................................................8
Structure and the major Responsibilities........................................................................................................8
Guidance for the contractors..........................................................................................................................8
Welfare facilities arrangement..........................................................................................................9
References..................................................................................................................................9
1

Task 1: Stakeholder analysis
Stakeholder Role Contributio
n
Influence Interest
Team lead The team lead will be able to
figure out the conflicts among
the team member and take
necessary actions to resolve
them without disturbing the
balance among the team
members.
Medium High High
Team_Member_
1
He/She will be responsible for
maintaining the records of the
work done by rest of the team
members. Also, this member
will validate the number of
hours input by other team
members and amount of the
work completed i.e. number of
units completed.
Medium High High
Team_Member_
2
He/She will be responsible for
providing feedbacks on the
work done by each team
member and send it to project
manager/ team lead.
Low Medium Medium
Team_Member_
3
He/She will be responsible for
providing conflicts report to
team lead. Minutes of Meeting
and monitoring reports shall
be prepared by this tea
member.
Medium Low Low
Team_Member_
4
He/She will be responsible for
documenting and keeping
records of all the work
High Medium Medium
2

performed by the team
member and team lead.
He/She will also be
responsible for maintaining
personal records i.e. contact
email ID and work phone
number , of the team. (Eliot,
2016)
Communication plan
The team lead has to ensure that communication among the team members is efficient and
effective throughout the lifecycle of any task. Following are 6Cs of communication plan:
 Clearly present the task in words
 Concisely present a point
 Courteously deliver the message
 Consistently support your point
 Confidentially store the message
 Compel the end-recipient to remain receptive (Poulos, 2016).
The communication plan provides a communication platform during the team interaction. IT
will serve as a medium through which entire team can be kept in sync with all the updates. It
clearly depicts the roles of each team member and the responsibilities to be performed by
each of them (Oñate, 2010). A communication matrix has been created to provide detailed
information regarding the communication which includes who should be contacted, when
should be communicated and what should be communicated. All team members are required
to join the meeting and they should be informed about the agenda at least a week in advance
by the team lead. This is important for the invitees to attend meeting on scheduled time.
PDCA is a recommended model which should be followed throughout the meetings:
 Plan – An arrangement should be done to decide over purpose of meeting
 Do – Control all meetings and log the minutes of meetings
 Check – Evaluation of all meetings
 Act – The actions which are required to be taken should be arranged and it should
happen between the two consecutive meetings.
3