Project Management Documentation for HEI Games - Olympics between Higher Education Institutions

Project

Table of Contents
Introduction......................................................................................................................................3
Part A...............................................................................................................................................3
Project Initiation Document.........................................................................................................3
Stakeholder analysis....................................................................................................................6
Part B...............................................................................................................................................7
REFERENCES..............................................................................................................................10

Introduction
To successfully deliver required activities, project management strategies such as planning,
timing, cost, and quality control are essential. To put it another way, specified criteria,
timeframes, and agreed-upon parameters must all be followed in order to attain definite goals. To
reach final deliverables, project management is characterised as a set of processes, skills,
methodology, knowledge, and experience. As a result, the Project Manager's work entails a
number of responsibilities, with success measured by the attainment of specified end-goals. The
following report includes the project management activities for a sports event. The goal of this
paper is to give precise activities and tasks, arranged in a timeframe and within a budget, to
complete the above-mentioned project – HEI Games – Olympics between Higher Education
Institutions, organised by QAHE.
Part A
Project Initiation Document
Project managers believe objectives to be ends, but they are an expression of the means of
accomplishing greater corporate goals, so the ideal description is that they are interwoven ends
and means. The project's goals are to: create a safe and well-planned event; sell QAHE facilities
by promoting and advertising throughout the day, as well as preparing and sharing content
virtually afterward; and attract new students.
Background of the project - Each year, the number of students at QAHE institutions grows.
However, more enhancements are required to increase popularity and recognizability. The
following project was inspired by the need to promote QAHE facilities in London. The
programmes given are in collaboration with respected universities, utilise cutting-edge
technology, and academic resources, but are still not as popular as courses accessible on the main
university campuses. The HEI Games will be an excellent opportunity to build a flagship event
while also promoting QAHE facilities and programmes to prospective students.
Project deliverables –
Maylor referred to project deliverables as'satisfied need.' The project's deliverables will be in the
manner of a concrete product, transformed information, and changed people — team members
gained expertise and experience as a result of the program. The following are the main
deliverables for the construction process:

 A venue has been prepared to hold an event.
 Weekly, mid-point, and final progress reports and documentation, as well as agreements
with contractors
 Students, both current and prospective, are getting to know one another.
 Staff and volunteers from QAHE who are motivated.
 Throughout the event, a video will be created to be used in a future campaign to promote
institutions.
 Commercial marketing, a large number of advertisements in advance to promote this
event.
 Catering, entertainment – DJ, music, lighting, the Special guest (MC), and supplies –
QA-branded devices and equipment, awards for victors, and gifts for incoming student
Project scope – Good project scope management, as the most important role of a project
director, ensures the successful management of other vital areas such as time, money, and
quality. The goal of the HEI Games is to promote QAHE facilities by giving information from
first-hand sources – prospective students talking about their achievements and how QAHE helps
them achieve career goals – in order to maximize the number of prospective students enrolled.
Key deliverables - A project assumption is a hypothesis that we establish to be true in order to
proceed with the following stages of the project, which is normally done in the early stages of
planning. The team should actively monitor and manage the project to ensure success since if
assumptions turn out to be untrue, the project will suffer.
 The event takes place over the summer vacation, so students should be eager to enjoy
some free entertainment.
 Awards are a fantastic motivator to prepare for games. Every week, the project team
meets to stay on track with the organisation.
 The venue is intended to hold events like this, and the environment is upbeat and
encouraging for people to join QAHE.
Project executives –
Sponsor/ Chief Executive of HE: John mill - [e-mail] 07765432100 Project
Manager: XXX [e-mail]
Key risks - Risk is defined as uncertainty in plans and the possibility of something happening
that could affect the possibility of achieving project or organisational objectives.