Project Management: Case Study on QAHE Manchester Campus Redesign

This document is a case study on project management for the QAHE Manchester campus redesign. It includes a project initiation document, risk register, and a short report. The case study explores various aspects of project management such as budget, timescale, objectives, approaches, team, stakeholders, and work breakdown structure.

Project Management

Contents
INTRODUCTION...........................................................................................................................................3
MAIN BODY.................................................................................................................................................3
PROJECT 1....................................................................................................................................................3
PROJECT 2....................................................................................................................................................8
Risk register.............................................................................................................................................8
Short report............................................................................................................................................11
CONCLUSION.............................................................................................................................................14
REFERENCES..............................................................................................................................................15

INTRODUCTION
The use of processes, methods, skills, knowledge, and competence to achieve specific
project targets within established timeframe thereby conforming to project implementation
criteria is referred to as project management. The final deliverables are constrained by the project
manager's budget and schedule. The notion that project management has a group project and a
short timeline, as comparison to maintenance, which is a continual process, is a core factor that
distinguishes it from simply'management.' As a consequence, a project manager must possess a
diverse range of skills, comprising technical knowledge and also business sales and marketing
aptitude (Marcelino-Sádaba and Perez-Ezcurdia, 2020). The research is based on a case study in
which QAHE targeted business students and redesigned its Manchester campus to improve
accessibility. The university organises a meeting with parents or students to explain how classes
and programming workshops have been improved. It enables the college to increase its
acceptance rate as the quality of education improves. Project execution or PID notes, WBS, brief
remarks, risk assessment, and investor analysis are only a few of the topics covered in this
article. This project report is divided into three parts, each one contains kinds of material.
MAIN BODY
PROJECT 1
Project Initiation Document
Project management refers to the planning, implementation, ongoing supervision, control,
and delivery of a project in which the team is achieving the project's objectives or practices. PID
contains critical details such as size, objectives, strategy, team leaders, key resources, risks, and
so on, which are critical for assessing and sustaining their interests among internal and external
stakeholders. This role entails stakeholder analysis for PID and QAHE, as well as other
confederated.
Budgetary Information:
To carry out each event, the Project Director must first delegate and then spend equally in
ensuring that the mission is completed in accordance with the assigned values. On the
Manchester campus, QAHE arranged a publicity event to raise funds to develop the study spaces.

In this situation, management agrees to spend Pound 100 K, and the project manager will be in
charge of all operations for the budgeted amount (Sane, 2019). The below is the wealth
distribution:
Budget:
Activities Amount (£'000)
Entertainment charges 10
Advertisement 20
Decoration & Sitting Arrangements 15
Catering services 35
Other expenses 5
Online & offline promotion 15
Total Budget 100
Timescale: This metric refers to how long it takes the project manager to complete or
exceed the project's aims and objectives. A significant consideration in completing a project on
time or meeting deadlines is by mission or action. Since they must incorporate and run time
management in QAHE, the project leader can oversee different tasks or schedule activities. The
University is hosting an event on February 25, 2020, and the event coordinator must complete
the classroom renovation well before case. By February 15, 2020, renovations will be completed
and supervised by managers. Whenever an action is successful, they can make such
modifications throughout the remainder of the next day.
Objectives: The primary aim of each project mission is to achieve its objectives by the
most efficient use of resources. Many of the priorities that QAHE has set for implementation are
described below:
• The main goal is to re-furnish rooms and classrooms in order to draw a larger number of pupils.

• Upgrading laboratories or information systems labs with cutting-edge technology allows
students to learn from various ways (Säisä, Tiura and Matikainen, 2019).
• The number of university students will increase as the school expands.
• The package motivates learners or parents to instruct them about the services that they have.
Approaches: Creating strategies for each initiative would use realistic tactics to achieve
their goals and objectives in the shortest period of time and in the least amount of money. To
plan discussions and raise awareness about the campus renovation, QAHE emphasizes on project
management. To make everyone aware of this, the project manager must implement a contact
plan. This may involve things like online or in-person ads, among other things. Using social
media to help students better appreciate the resources they plan to have for digital marketing.
Team: Companies must create a trustworthy team in order to complete any campaign
and, as a result, transmit their study more. QAHE shall appoint project teams to monitor all
operations to ensure that every event runs smoothly. More project managers assign unique
positions to their employees, such as allies, advocates, and complex formulation (Zubizarreta and
et.al, 2021).
Stakeholder analysis: Recognizing the interests of various customers is critical, as it is
often undertaken in order to determine what is synonymous with industry concerns. The
University of QAHE should recognize the roles and responsibilities of owners and organizers as
part of this research.
Stakeholders Sponsor Alumni Marketing team
Impact High Medium High
Influence High Low High
Role of
Stakeholders
They provide
assistance to project
managers in
completing their
assignments or
In these volunteering
activities, participants
play an essential part.
They have unique
experience and skill
All representatives of
the advertising team
work to ensure that
plans are in place to
encourage or raise

carrying out each
operation, as required.
that is relevant to the
project.
awareness of the QAHE
event.
Contribution Focus on providing
practical guidance and
suggestions for
promoting policies or
promoting major plans
as they are being
implemented. Despite
financial assistance,
they are unable to
complete the project.
They have realistic
suggestions or
feedback loops for
improving QAHE
performance.
Its objective is to make
this a successful effort
for the university.
Although publicizing
the learning
programmers they offer
to students or guardians
is essential.
Block the project Promoters may refuse
to fund an action or a
plan if they do not
want it. Tax financing,
which could stymie
the initiative, is
generally uncertain.
Since students don't
share their real-world
impressions or
feedback, task results
suffer, and the desired
benefits vary.
The marketing efforts of
each community should
be organized. Ads that
aren't trustworthy can
cause the project to be
delayed or fail entirely.
Strategies Good project
strategies should help
project managers to
persuade and
encourage their
followers to share
their wishes and
provide funds for this
project.
Alumni assess the
mission and identify
challenges that could
have an influence on
QAHE marketing
events or have negative
consequences.
The marketing
department must figure
out a way to attract and
train as many users as
possible by media
offers.

Work breakdown structure
The functional breakdown is a technique for organizing large amounts of work into
meaningful units. Fundamentally, the roles are isolated, and WBS Project Management
recommends various techniques for being successful in either role. The upcoming students were
asked by QAHE to refurbish their empty quarters. As a result, they renovated the current
classrooms and computer laboratories at the University of Manchester to the date of their
installation. Numerous projects are divided into separate sub-items in the QAHE WBS, enabling
the project manager to quickly finish the job and maximize results. Any of these items are
categorized on the basis:
It is normal to allocate in the form of recruiting, scheduling, monitoring, and implementation
using the above work breakdown process. Jobs are dispersed. Then there are also plenty of sub-
objects, and project teams divide the work among community members as required (Ahmadi-
Javid, Fateminia and Gemünden, 2020).

PROJECT 2
Risk register
This is often referred to as a risk list, whereby an outside project manager reviews each
individual or all risks associated with the master plan's case and recommends alternative options.
The manager identifies and tackles the danger that will impact the marketing process in the sense
of QAHE. Below is a rundown of the threats in the following manner:
Risk Owner Mitigation Contingency Pre-
action
score
Post-
action
score
Getting
additional time
to complete a
procedure
Manager
of project
For each task
administrators assign the
last date.
Unless the
operation is
extended, the
project will cost
more.
7 8
Failure to
build unequal
activities
financial
capital
Sponsors Project managers to have
some funding and surplus
on hand in case of
unforeseen events.
Due to a shortage
of funding, QAHE
would be unable to
complete this event
or work.
8 8
No trained
members of
the team
Manager
of project
Executives must check the
job before launching any
initiative to ensure that
employees can perform
properly and provide the
expected outcomes. They
will have access to suitable
training and learning
opportunities to further
Unqualified
candidates have a
negative impact on
the entire event or
are unable to
participate in the
marketing event at
QAHE
Universities.
6 9

their education.
Renovation of
research
rooms not far
in line with
plans
Director of
University
The project manager must
assess the entire market as
well as the current demand
for advanced stakeholder
analyses.
If the job does not
cater the
requirements of
this situation, it is
of no use.
7 8
Shift of
government
laws on the
education
sector
Director They make certain that no
instructional rules are
broken in the preparation
of a political event.
Educational
institutions may
face serious
challenges because
the action
demonstrates that
the law is not being
followed.
9 9
Challenges
resulting from
technological
issues
Manager
of project
To minimize the risk,
effective planning and
strong safety generators
are needed.
Due to logistical
concerns, the
incident will have a
negative impact on
the QAHE.
7 9
Variation in
the price of
material
Project
manager
With the help of an
experienced planning
officer, the appropriate
stock can be calculated and
acquired at the same time.
The overall budget
can be affected by
material demand
volatility.
7 8
Risk related to
the targeted
group
Marketing
team
They must make their
proposal clear to potential
audiences before forming
In this scenario, the
primary clients are
graduates or
5 7

it. Often, make the
necessary internal changes.
parents. This case
will be a failure
unless they can't be
attracted by a
marketing drive.
Safety of
individual in
the event
Project
manager
The boss should
concentrate on people's
health and safety. They
also hire security personnel
to provide video
monitoring at the entrance.
Focus group
discussions and
consequences can
benefit from the
campus's security.
6 9
Failure of
event
Project
manager
Project leaders must rely
on their preparations and
implementation in order to
reduce risk. Assist team
members in completing
their tasks efficiently.
Such event would
also affect the
public value of
colleges and
students currently.
7 8
Role of risk register in management of risks:
A Risk Registry's main purpose is to serve as a related risk database. This can include things
like protection, security hazards, financial costs, and effects on the environment, and they can be
used to construct individual reports for each kind of threat or to combine multiple operational
risks into a single project management risk log. Both potential hazards and risks are listed in the
Strategy Review, and afterwards the danger ingredients are defined and stated in the relevant
columns (Meredith and Zwikael, 2019). There is a list of risks, as well as other related
information. For instance, Information about the person responsible for a risk, consequences
after and before the plan's operation, and risk flexibility. This risk appraisal aids managers in

determining the impact of increased risk on the organization's effectiveness as well as possible
risk mitigation measures.
The purpose of a Risk Register often shifts over the course of a project. This aims to provide
a team building platform for project managers, certain shareholders, and participants to
collaborate, improve, and recognize risks. Controlling risk effectively would be difficult if it was
not published. When the above hazards are not identified and documented, project managers
would be unaware of the threats' severity and consequences.
In practice, project managers can more easily determine the extent of risk by using the
risk registry, and therefore risk mitigation strategies are developed. Multiple types of risk should
be eliminated prior to risk reporting, and the project manager then will experience a variety of
issues (She, Chen and Hall, 2021).
Short report
The Project Manager is the person in charge of all operations that occur during the case.
Regarding the completion of this study, the sponsor will be provided with all relevant
information and guidelines for this initiative. Any project's success is dependent on
communicating effectively. That's because good coordination with managers and a team of
project leaders would make it easy to spot issues with the project. In addition to managers, those
who have some key insights and experiences on solving challenges in project construction from
their employees (Herrera and et.al, 2020). The following is a list of items:
Short Project Report
QAHE attempted to enhance the classes and conference rooms of its postgraduate students in
this case study. They request that the boss renovate the University of Manchester Campus.
Increasing their professional skills or enhancing their learning environment as a student. The
QAHE Director then plans an advertising awareness programme with the aim of increasing the
number of participants in the next session.
Quality leadership
Despite of the theory of project management—the planner should have a capacity for
teamwork, which lets them schedule and implement strategies and optimise progress over a

given span—the project co-coordinator would centre the priorities on other team members,
executive teams, and so on. The aim of this event is to provide entrepreneurial students with
usable space or to provide unique training technology through the reconstruction of classrooms
or teaching facilities. The project manager is in charge for following protocol and identifying
various risks that may affect the mission. The project manager in the preceding scenario would
then work with some team leaders to develop good strategies (Karanja and Malone, 2020).
Critically evaluate the methodology which Is used to run the event
Project managers use a variety of tactics to help the organisation accomplish its overall goals
and targets in order to effectively implement each strategy. Project management can use
different methods, such as Agile, Waterfall System, PRINCE2, and others, to produce good
outcomes in this scenario. In the Waterfall model, management splits the project development
into several stages with clear objectives. The need for no strategic planning, for example, adds
to the definition. When insecurity is introduced, it cannot be reversed and has a high
probability. Misconceptions of agile implementation practises contribute to programme
instability (Bura and Choudhary, 2020). This model is so powerful that no prior planning,
economics, or other factors are needed. Failure can't be undone until it's been implemented, and
it comes with a lot of risks. Agile technique for technological development that eliminates
conceptual ambiguity and misunderstandings. Such methods' efficiency is extremely flexible
and poor, among other things. This leads to issues such as workflow alignment, early
challenges, and so on. PRINCE2 is a project management technique that follows a loop from
beginning to end. This interface has repetitive, time-consuming, or low-cost features. The flaws
in this method are a lack of technical experience, knowledge, and educated personnel. In reality,
both interventions have both beneficial and detrimental effects on the project's overall
performance (Drăgan, Vasilache and Schin, 2020).
Recommendations
The QAHE project manager should be agile, according to the subject above, because it is
extremely scalable and useful in adjusting solutions to support project requirements. It also
boosts customer loyalty, which is crucial for business growth.

Project Management Methodology
• Critical path approach- In this phase, all project operations are defined in a work project scope
declaration that describes their breadth and interdependence. Most project managers use this as
one of their primary tools.
• Kanban- It is a visual step in building preparation that specifically displays each participant's
process and accomplishment.
• Waterfall-The next move is only possible after the previous one is finished (Bushuyev,
Bushuiev and Bushuieva, 2020).
Basis Advantages Disadvantages
CPM  This approach would successfully
plan the project and complete all
construction work on time.
 This approach aids in
determining the project's actual
start date and cost.
 This is insufficient for larger
programmes.
 It is essential to have the
appropriate qualifications in time
to enable work hours on every
project.
Kanban  This process would successfully
plan the project and complete all
project tasks on time.
 The programme is mostly
focused on reducing market
increases and pollution.
 This is a technique for learning
more easily.
 This is not possible in a complex
universe.
 This is too hard to enforce if there
are too many comment thread.
Waterfall  It can be used for a variety of
minor activities with particular
goals.
 It's a good way to set priorities
and targets.
 For bigger programmes, this is
ineffective.
 Therefore, since this solution is
not modular, it has a lower
efficiency (Chen and et.al, 2019).

CONCLUSION
In the background of a research project at a university, the above assignment was
examined in order to determine the project's main goal and whether it could be met within the
time frame allotted. The project execution document (PID) is an important component of the
project management process. The role of investors in the strategy is discussed further in the
paper. The value of greater management for the success of any mission, as well as the PRINCE 2
model, is summarized in this article. Based on the above mission, it can be inferred that risk
management is extremely important for any kind of project. The lack of qualified personnel in
this task implies a variety of risks, such as incident failure. The danger list's importance is also
discussed at the conclusion of the study.

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