Classroom Redevelopment Project Plan

This assignment details a project plan to redevelop a classroom and computing lab with a budget of £1,200,000. The project aims to refurbish all classrooms and the computing lab, upgrading them with high-tech equipment before summer. The Prince 2 methodology will be used to manage the project, ensuring clear roles and responsibilities for team members. The plan also references various construction and project management resources.

Project
management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1- PID and Stakeholder Analysis........................................................................................1
TASK 2- Risk Register....................................................................................................................5
TASK 3 – Gantt Chart.....................................................................................................................8
Project Management Plan...........................................................................................................8
TASK 4 – Short Report..................................................................................................................10
a) Importance of risk management for the project....................................................................10
b) Potential relevance of PRINCE 2.........................................................................................11
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
The process of initiating, planning, controlling and closing the work of the team in order
to achieve the desired results or objective is known as project management. The specific criteria
of the project is achieved at a specific time (Janda and Killip, 2013.). The QA Higher Education
(QAHE) is planning a full refurbishment of its teaching rooms and computing labs in the
London Campus (London students) to ensure students and staff all have an excellent learning
environment and access to the latest technology to support their studies and teaching. In this
context, the report helps in demonstrating an understanding about the phases of project
management. The project initiation document will be developed and risk assessment plan in
order to carry out the project will be made in this assignment. Eventually, a short report to
project sponsor defining the importance of risk management plans will be formulate.
TASK 1- PID and Stakeholder Analysis
Project initiation document (PID) or project charter is simply a short summary
document, usually produced at the beginning of a project, that can be circulated to anyone who
wants/needs to know to give an idea of the overall concept and major parameters (De Bruijn and
Ten Heuvelhof, 2010). In order to refurbished teaching rooms, computing lab of QA at London
Campus sufficient amount of budget, time, labour and resources will be required. In this case, the
project charter showing the timescale, budget, goal and objectives of the project is described
below:
Project Charter
Project Title Refurbishing and redeveloping teaching rooms and computing labs for QA
Higher Education in their London Campus.
Project
Description
QAHE desired to redevelop the teaching rooms and computing labs in order to
ensure students and staff all have an excellent learning environment and
access to the latest technology to support their studies and teaching.
Project
Manager
Tim Watson Date Approval 12/04/18
Project Sponsor Managing Director Signature
Business Case Expected Objectives
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The QA Higher Education (QAHE) is planning
a full refurbishment of its teaching rooms and
computing labs in the London Campus
(London students) to ensure students and staff
all have an excellent learning environment and
access to the latest technology to support their
studies and teaching. This will include new
hardware, software and network infrastructure
as appropriate as well as classroom
refurbishment, furniture, all necessary
peripherals and improvements to the IT
support desk, including a local IT support
representative to be placed permanently in the
London Campus. The total budget estimated
for redevelopment for all classes and
computing lab is £1200000. This budget will
include refurbishment of all classes and
computing lab. The goal of project is to
redevelop the teaching classroom and
computing lab in effective manner that has all
the facilities and upgraded with high tech
equipment before summer.
 To redevelop teaching classrom and
install all high tech equipment which
helps teacher to provide effective
learning to students.
 To refurbish computer lab of campus
and installing all IT equipment to
enhance the quality of learning and
education.
 To monitor the work progress and
considering client feedback or changes.
 To use good quality resources in order
to reduce risk.
 To accomplish the desired goal in set
time and set budget efficiently.
Key Team Members Milestones
Name Role Key
Milestones
Start Date End Date
Ben Smith, Andrew
Cage and Neil
Jonathan
Supervisor Starting
project
12/04/2018 20/09/2018
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Peter Bell, Tom Hanks
and Christian Martin.
Services Engineers Business
Requirement
16/04/2018 30/04/2018
Jason Brody, Alex
Frost, Frank Woods
and Daisy Mason
Information and
Technology Expert
Design 01/05/2018 25/05/2018
Lily McGuire The Architect Development 17/04/2018 29/06/2018
Riley Brody Financial Advisor Testing 1/08/2018 31/08/2018
Natasha Jain, Steve
Watson and Ali
Hussain
Decorators Deployment 20/09/2018
Stakeholder Analysis
Stakeholder analysis is the systematic process of collecting and analysing qualitative information
to determine interests of stakeholders while doing the particular project (Hallowell and Wehle,
2013). In this context, the stakeholder analysis of the stakeholders involved in the project of
refurbishment of the teaching class is described below:
Stakeholders Priorities Interest
Project Sponsor High High
Project manager High High
Project Client High High
Supervisors Moderate High
Financial Advisors Moderate Low
Information and Technology
Experts
Moderate High
Service Engineers Moderate Low
Contract Labours Low Low
Architect Moderate High
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Decorators Low Moderate
Role of each stakeholder
1. Project Sponsor: The project sponsor of the project is Managing Director. His or her role
is to provide information regarding the areas of development and pass the budget in order
to embark on project activities (Addis, 2012).
2. Project manager: Project manager plays crucial role. From project planning to project
execution, from monitoring team to articulating information, the role of project manager
has numerous roles.
3. Team Members: Team members includes service engineers, IT experts, financial
advisors, architect and decorators. There role is to perform their specialised task in order
to enhance the effectiveness of the project.
4. Contract Labours: Contract labours are important in redevelopment projects. Though
their priorities are moderate and interest are low they have to perform the task assigned to
them by project manager.
5. Project Client: Here project client is QA Higher Education who have assigned the project
responsibilities to the project manager (Lientz, 2012). There role is to provide budget and
recommend changes if needed.
Budget Plan
The total budget to accomplish the goals of project is estimated to £1200000. Its allocation is
described below:
Task Cost
Labour cost 100000
Training 50000
Equipment 250000
Electric technology 250000
Decoration charges 100000
Furniture 200000
IT Equipment 250000
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Total £1200000
TASK 2- Risk Register
The various risks can be faced by project manager while conducting the refurbishment
project at London Campus. These risk can affect the performance of team and create obstructions
in the project phase. The common type of risk that may take place in any project are cost, time,
performance etc. In this case the risk assessment plan which is described below shows the impact
of risk and mitigation strategies.
Risk Nature OCCURRENCE Event Mitigation
strategy
Resource Risk There is not
sufficient
allocation of
resources
When the
resources are not
allocated properly
then this risk
takes place in the
project(Nicholas
and Steyn, 2017).
High In order to secure
the resources the
various channels
need to be
explored. The
new staff and
employees need
to be appointed,
training need to
5
100000
50000
250000
250000 100000
200000
250000
Labour cost
Training
Equipment
Electric technology
Decoration charges
Furniture
IT Equipment

be give to the new
staff to develop
the skills needed
for the project.
Absenteeism risk The project team
turnover is high
in the project
The interest of the
employees in the
work will be less
if the work is not
being explained
to them properly.
Medium The team
cohesion can be
improved through
proactive
commutation.
A project
environment need
to be established
for the success of
work .
Scope risk Inappropriately
the requirement
are defined
The risk of failure
in the project will
be high if the
resources,
employees
required,
equipment's etc
are not defined
properly.
High The precise,
accurate
requirements need
to be planed that
is agreed by the
all members of
team
Financial Risk Poor cost
estimation
There are chances
that the project
may fail if the
cost estimation is
not proper (Ilozor
and Kelly, 2012).
Moderate The budget need
to be made
keeping in mind
all the cost of the
project
Technical Risk Project not Thee can be delay High All the planning
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completed in the
estimated time
in the project due
to wrong
estimation of time
or some activities
can take longer
time to complete
need to be done
before and based
on that time need
to be estimated
Supplier Risk The technology is
not ready for
deployment
If the technology
that is needed or
the project is not
allocated then the
chances of project
failure may
increase(Griffith,
Stephenson and
Watson, 2014).
Low In this case the
alternative
methods need to
be planned
Stakeholders Risk The expectation
of stakeholders is
not accurate
The risk in the
project can be
there if the
stakeholder's
expectation
regarding this
project are not
met
Moderate This problem can
be solved with the
help of
communication
and discussions
with the
stakeholders
(Rakos and et.al.,
2015).
Human resource
risk
Not proper
training given to
the staff
The risk may be
there if the taring
to staff is not
given properly
High To the staff the
proper training
need to be given
Decision making
Risk
The decision are
not effective
There can be a
risk in the project
Low The view point of
the staff and the
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if the wrong or
incorrect decision
are made by the
project manager
(Janda and Killip,
2013).
higher authority
need to be taken
by the project
manager at the
time decision-
making
Performance Risk Lack of
Performance
from team.
In case if there
are any errors is
there in the
project then this
type of risk may
arise
Moderate It need to be
tested so that it is
without any errors
or bugs (Nicholas
and Steyn, 2017).
Risk and its impact
Type of Risk Risk Degree Risk Impact
Resource Risk 3 5
Absenteeism risk 3 3
Scope risk 2 4
Financial Risk 5 4
Technical Risk 4 3
Supplier Risk 1 2
Stakeholders Risk 3 3
Human resource risk 2 4
Decision making Risk 4 5
Performance Risk 3 1
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TASK 3 – Gantt Chart
Project Management Plan
9

Initiation 1 day Fri 4/13/18 Fri 4/13/18
Development of Project
Initiation Document 15 days Mon 4/16/18 Fri 5/4/18 1
Determining resources of
project 10 days Mon 5/7/18 Fri 5/18/18 2
Formulation of goals and
objectives 6 days Mon 5/21/18 Mon 5/28/18 2,3
Setting deadlines 1 day Tue 5/29/18 Tue 5/29/18 4
Gathering Team 15 days Wed 5/30/18 Tue 6/19/18 5
Planning 1 day Wed 6/20/18 Wed 6/20/18 6
Conducting meeting 10 days Thu 6/21/18 Wed 7/4/18 5,7
Scope of project 5 days Thu 7/5/18 Wed 7/11/18 8
Collection of data 10 days Thu 7/12/18 Wed 7/25/18 9
WBS structuring 10 days Thu 7/26/18 Wed 8/8/18 10
Planning of budget 14 days Thu 8/9/18 Tue 8/28/18 11
Execution 1 day Wed 8/29/18 Wed 8/29/18 12
Assuring quality 20 days Thu 8/30/18 Wed 9/26/18 13
Training of team 10 days Thu 9/27/18 Wed 10/10/18 14
Monitoring and controlling 1 day Thu 10/11/18 Thu 10/11/18 15
Change control integration 21 days Fri 10/12/18 Fri 11/9/18 16
Monitoring and control of
project 10 days Mon 11/12/18 Fri 11/23/18 17
Checking of quality 15 days Mon 11/26/18 Fri 12/14/18 18
Closure 1 day Mon 12/17/18 Mon 12/17/18 19
Evaluation of project 15 days Tue 12/18/18 Mon 1/7/19 20
Areas of modification 10 days Tue 1/8/19 Mon 1/21/19 21
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TASK 4 – Short Report
a) Importance of risk management for the project
With the help of effective risk management strategies the strength, weakness,
opportunities and threats of the project can be identified. From before the planning can be done
for the unexpected events that may take place in the project (Dykstra, 2011). The ways on which
the potential risk will be recognized, mitigate need to be defined in order to measure the success
of the project. For the success of any project the risk management is essential. It is also
recognised by the project manager that as the goal of the project depends on the planning,
preparation and evaluation in achievement of the strategic goals so in this risk management is
important (Griffith, Stephenson and Watson, 2014).
Towards the success of the project the risk management will contribute by developing a list of
internal and external risks. In this plan the recognized risks, probability of occurring, impacts and
action need to be taken is included. Due to low risk events there is little or no cost impact. If the
risk is moderate then there will be increase in the cost, disruption in the schedule or downfall in
the performance. If the risk is high then there will be increase in the budget. By the project
manager the plan is being communicated by the project sponsors, stakeholders and team
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Illustration 1: Network Diagram

members in order to ensure that the project runs smoothly. Through this the expectation of the
people are met and by the result they are affected. In order to take the next step in the project it
need to make sure that project runs smoothly without any obstacle (Fleming and Koppelman,
2016). The risk is recognized in advance so that the staff can respond effectively to the
challenged when they arrive or take place. The more success will be achieved by the company
with the risk management strategies as it will mitigate the negative risks and the project will be
completed on time. The goal of project is to redevelop the teaching classroom and computing lab
in effective manner that has all the facilities and upgraded with high tech equipment before
summer. Through structured approach, the project manager can carefully analyse the risk
associated with the project and implement mitigation strategies in order to overcome the risk
effectively and efficiently. In order to attain the goals and objectives it is important for the
management to prepare effective risk management plan, analyse the risk and its impact and
formulate effective mitigation strategies. The chances of failure of the project will increase in
case the risk management process is ignored. In order to deal with the particular risk the risk
management process and strategies can be made by the company (Kubba, 2010). The company
will not be able to deal with the risk such as cost, performance, time etc if there will no risk
management strategies. In case if there will be a cost risk then the chances of failure of risk will
increase as they will not know how to deal with this risk. A huge loss will be faced by the
company of the risk management strategies are not made from before.
b) Potential relevance of PRINCE 2
The most widely used project methodology which can be used in the project is Prince
2.This type of methodology is suitable for all kinds of project. There are both advantages and
disadvantage that is being provided by this tool.
The guidance and assistance in the project is being given by this tool. By making of this
tool in the project each member will be aware of their role and responsibility in the project. As
the project is managed by stages so with the use of this technology it is possible to handle larger
projects.
Some problems can also be faced in the project due to use of this project methodology.
The proper understanding about the use of this project methodology ned to be there. In order to
make use if this model in this project the skills related to the leadership need to be proposed by
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the project manager (Mir and Pinnington, 2014). The guidance will be given by the mangers to
the team members in their work only of the leadership skills will be there in project manager
CONCLUSION
From the above report, it can be understood that project management is complex and
critical task. In this context, the project for refurbishing classroom and computer lab for QAHE
London campus has been made. The total budget estimated for redevelopment for all classes and
computing lab is £1200000. This budget will include refurbishment of all classes and computing
lab. The goal of project is to redevelop the teaching classroom and computing lab in effective
manner that has all the facilities and upgraded with high tech equipment before summer. The
budget is planning by the project manager regarding the implementation of this new technology
in cars. With the use of Prince 2 methodology it will be easy to make the team members aware
about their roles and responsibility.
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