Project Management for QA Higher Education Refurbishment

This report details the project management plan for the refurbishment of the computer and teaching labs at QA Higher Education. It covers the project scope, stakeholders, WBS, Gantt chart, risk register, and mitigation strategies. The report also explores the PRINCE2 model and its application to the project.

Project management

Contents
Introduction......................................................................................................................................3
Task 1...............................................................................................................................................4
Task 2...............................................................................................................................................7
Task 3.............................................................................................................................................14
Task 4:...........................................................................................................................................18
Conclusion.....................................................................................................................................21
References......................................................................................................................................22
List of figures:
Figure 1: Gantt chart for the project..............................................................................................13
List of tables:
Table 1: Stakeholder tables..............................................................................................................6
Table 2: WBS..................................................................................................................................7
Table 3: Milestones........................................................................................................................12
Table 4: Shortcuts..........................................................................................................................14
Table 5: Risk register.....................................................................................................................14

Introduction
The project management, it is the techniques that must manage the project development process
(Pmi, 2017). With the help of the project management, it is easy to analyse the working of the
project and provides the details about the costing required for the development of the project. In
the current scenarios of the QA Higher Education, that there is a need for the refurbishment of
the teaching and the student staff of the education centre. For the refurbishment, there is a need
to analyse all the requirement of the networking system or the other requirements. This report
provides the information about the development of the new office for the QA Higher Education.
This report provides the information about the different types of the phases of the system for the
QA Higher Education.

Task 1
The development project for the QA Higher Education
The development project for the QA Higher Education is the topic for the current scenario.
Refers to the project then there is some amount of the cost required for the development of the
project. the cost required is around $72,240. This number is calculated with the help of the MS
project. In the MS project, the number of resources is allocated to each task and each resource
has the definite cost. The start date for the project is 12 March 2018 and the end date of the
project is 12 June 2018. It took around 67 days to complete the project. The sponsors of the
project are the stakeholders of the QA Higher Education. The major stakeholders are admin of
the QA Higher Education.
The main objective of the program is to refurbishment the QA Higher Education. This is
because, with the help of the refurbishment, there are new tools and techniques will be added to
the system. These new tools and techniques will help to improve the quality of the system. the
other advantages are that it will improve the efficiency of the work.
Refers to the schedule of the project, then it is stared with the planning about the refurbishment.
For that, there is need to analyse the system and the user requirement. To fulfil all the
requirement, there is need to find out the stakeholder and analysis the need for the stakeholders.
After the analysis is competed then designing phase of the system is started. Design of the
project is completed and the implementation and testing of the project are started. At the end,
maintaining of the project is needing to maintain the working of the system (Taylor Jr, 2015).
There are various of the risk that is associated with the project. Some of the risks are:
Cost risk: This will lead to requiring a large amount of complete the project.
Schedule risk: In this chances that project is required more time to complete as compared to the
estimated time.
Performance risk: The resources are not performing well in the project.
Legal risk: This will arise when some of the rules are not followed by the project manager.
Market risk: While working on the project, there is always need to proper market research.

Government risk: This arises when there is use some of the illegal rules in the project schedule.
Operational risk: This is arising due to the poor implementation of the resources into the
project (Landau, 2015).
Details about the stakeholders:
Below shows the list of the stakeholders that are connected to the QA Higher Education. There
are three major types of the stakeholders. These are internal, external and connected. All these
have the different values, and these are available for the different reasons .

Table 1: Stakeholder tables
S.NO Type of
stakeholder
Name of
stakeholders
Reason for interest
1 Internal Manager Manage the working of the QA Higher
Education.
Director Manage the staff members and workflow
of the QA Higher Education.
Employee Are the person who is working in the QA
Higher Education.
2 Connected
stakeholders
Students Direct related to the organization and
gain the knowledge from the
organization.
Supplier Provides the product according to
requirement and took cost according to
requirement.
Advisers Provides the details to manage the
workflow of the organization.
Competitors These are the competitor of the
organization.
3 External Government Provides land and other resources to the
organization and in that reference took
some money
Community Connected to the organization.
Media Use to publish details about the
organization (Wrike, 2016).

Task 2
Below shows the list of the task of the project. This WBS shows the details of the task and the
shows the details of the cost required to complete the task.
Table 2: WBS
Task
Mode Task Name Duratio
n Start Finish Predecessor
s
Resource
Names Cost
Auto
Scheduled
Project for the
QA Higher
Education
67 days Mon
3/12/18
Tue
6/12/18 $71,040.00
Auto
Scheduled Planning 11 days Mon
3/12/18
Mon
3/26/18 $11,840.00
Auto
Scheduled
Planning for
refurbishment 2 days Mon
3/12/18
Tue
3/13/18
Business
analyst,
Designer,
Project
Manager
$2,560.00
Auto
Scheduled
List the
Stakeholder 3 days Wed
3/14/18
Fri
3/16/18 2
Business
analyst,
Project
Manager
$2,640.00
Auto
Scheduled
Meeting with
stakeholders 3 days Mon
3/19/18
Wed
3/21/18 3
Business
analyst,
Project
Manager
$2,640.00
Auto
Scheduled
List the need
for stakeholders
2 days Thu
3/22/18
Fri
3/23/18
4 Business
analyst,
Designer,
$2,560.00

Project
Manager
Auto
Scheduled
List the
company
requirement
1 day Mon
3/26/18
Mon
3/26/18 5
Business
analyst,
Project
Manager,
Software
Engineer
$1,440.00
Auto
Scheduled
M1: Planning
Phase completed 0 days Mon
3/26/18
Mon
3/26/18 6 $0.00
Auto
Scheduled Analysis 22 days Tue
3/27/18
Wed
4/25/18 $24,400.00
Auto
Scheduled
Analysis the
need for
Stakeholders
2 days Tue
3/27/18
Wed
3/28/18 7
Business
analyst,
Project
Manager
$1,760.00
Auto
Scheduled
Analysis
Hardware
requirement
3 days Thu
3/29/18
Mon
4/2/18 9
Business
analyst,
Designer,
Mechanical
Engineer,
Project
Manager
$6,480.00
Auto
Scheduled
Analysis
Network
requirement
4 days Tue
4/3/18
Fri
4/6/18
10 Business
analyst,
Designer,
Electrical
Engineer,
$6,080.00

Project
Manager
Auto
Scheduled
Analysis
Software
requirement
5 days Mon
4/9/18
Fri
4/13/18 11
Business
analyst,
Project
Manager,
Software
Engineer
$7,200.00
Auto
Scheduled
Analysis
external Climate 2 days Mon
4/16/18
Tue
4/17/18 12 Project
Manager $1,120.00
Auto
Scheduled
Analysis total
Outcomes 2 days Wed
4/18/18
Thu
4/19/18 13
Business
analyst,
Project
Manager
$1,760.00
Auto
Scheduled
M2: Analysis
Phase completed 4 days Fri
4/20/18
Wed
4/25/18 14 $0.00
Auto
Scheduled
Design
Computing labs 5 days Thu
4/26/18
Wed
5/2/18 $4,800.00
Auto
Scheduled
Find a need
for Computer
devices
2 days Thu
4/26/18
Fri
4/27/18 15
Designer,
Software
Engineer
$1,920.00
Auto
Scheduled
List the
system
requirement
3 days Mon
4/30/18
Wed
5/2/18 17
Designer,
Software
Engineer
$2,880.00
Auto
Scheduled
M3:
Computer lab
design completed
0 days Wed
5/2/18
Wed
5/2/18 18 $0.00

Auto
Scheduled
Design for
teaching Rooms 5 days Thu
5/3/18
Wed
5/9/18 $5,200.00
Auto
Scheduled
Find a need
for Teaching 3 days Thu
5/3/18
Mon
5/7/18 19 Mechanical
Engineer $2,640.00
Auto
Scheduled
List the
teaching Room
requirement
2 days Tue
5/8/18
Wed
5/9/18 21
Designer,
Mechanical
Engineer
$2,560.00
Auto
Scheduled
M4: Teaching
Room Design
completed
0 days Wed
5/9/18
Wed
5/9/18 22 $0.00
Auto
Scheduled
Implementatio
n 7 days Thu
5/10/18
Fri
5/18/18 $8,000.00
Auto
Scheduled
Implement
Computer lab 3 days Thu
5/10/18
Mon
5/14/18 23
Designer,
Software
Engineer
$2,880.00
Auto
Scheduled
Implement
Teaching Rooms 4 days Tue
5/15/18
Fri
5/18/18 25
Designer,
Mechanical
Engineer
$5,120.00
Auto
Scheduled
M5:
Implementation
Completed
0 days Fri
5/18/18
Fri
5/18/18 26 $0.00
Auto
Scheduled Testing 10 days Mon
5/21/18
Fri
6/1/18 $13,920.00
Auto
Scheduled
Software
testing for
computer labs
5 days Mon
5/21/18
Fri
5/25/18
27 Business
analyst,
Software
Engineer,
$6,800.00

Test
Engineer
Auto
Scheduled
Network
testing 2 days Mon
5/28/18
Tue
5/29/18 29
Business
analyst,
Electrical
Engineer,
Test
Engineer
$2,080.00
Auto
Scheduled
Hardware
testing teaching
rooms
3 days Wed
5/30/18
Fri
6/1/18 30
Business
analyst,
Mechanical
Engineer,
Test
Engineer
$5,040.00
Auto
Scheduled
M6: Testing
Completed 0 days Fri
6/1/18
Fri
6/1/18 31 $0.00
Auto
Scheduled Maintenance 7 days Mon
6/4/18
Tue
6/12/18 $2,880.00
Auto
Scheduled
updates for
software 2 days Mon
6/4/18
Tue
6/5/18 32 Software
Engineer $1,120.00
Auto
Scheduled
Updates
furniture 2 days Wed
6/6/18
Thu
6/7/18 34 Mechanical
Engineer $1,760.00
Auto
Scheduled
M7: Project
Completed 3 days Fri
6/8/18
Tue
6/12/18 35 $0.00
There are few milestones are also created all the milestones are after each task of the project.
There are total 6 milestones in the project. All are shown in the above table.

Table 3: Milestones
M1 M1: Planning Phase completed
M2 M2: Analysis Phase completed
M3 M3: Computer lab design completed
M4 M4: Teaching Room Design completed
M5 M5: Implementation Completed
M6 M6: Testing Completed
M7 M7: Project Completed (Brighthub, 2015).

After that below shows the Gantt chart of the project.
ID Task
Mode
Task Name Duration Start Finish
0 Project for the QA
Higher Education
67 days Mon
3/12/18
Tue
6/12/18
1 1 Planning 11 days Mon 3/12/18Mon 3/26/18
2 1.1 Planning for
refurbishment
2 days Mon
3/12/18
Tue
3/13/18
3 1.2 List the Stakeholder3 days Wed 3/14/18Fri 3/16/18
4 1.3 Meeting with
stakeholders
3 days Mon
3/19/18
Wed
3/21/18
5 1.4 List the need
of stakeholders
2 days Thu
3/22/18
Fri 3/23/18
6 1.5 List the
company
requriment
1 day Mon
3/26/18
Mon
3/26/18
7 1.6 M1: Planning
Phase completed
0 days Mon
3/26/18
Mon
3/26/18
8 2 Analysis 22 days Tue 3/27/18Wed 4/25/18
9 2.1 Analysis the
need of
Stakeholders
2 days Tue
3/27/18
Wed
3/28/18
10 2.2 Analysis
Hardware
requriment
3 days Thu
3/29/18
Mon
4/2/18
11 2.3 Analysis
Network
requriment
4 days Tue 4/3/18Fri 4/6/18
12 2.4 Analysis
Software
requriment
5 days Mon
4/9/18
Fri 4/13/18
13 2.5 Anlsysis
external Climate
2 days Mon
4/16/18
Tue
4/17/18
14 2.6 Analysis total
Outcomes
2 days Wed
4/18/18
Thu
4/19/18
15 2.7 M2: Analysis
Phase completed
4 days Fri 4/20/18Wed
4/25/18
16 3 Design Computing labs5 days Thu 4/26/18Wed 5/2/18
17 3.1 Find need for
Computer
devices
2 days Thu
4/26/18
Fri 4/27/18
18 3.2 List the
system
requriment
3 days Mon
4/30/18
Wed
5/2/18
19 3.3 M3: Computer
lab design
completed
0 days Wed
5/2/18
Wed
5/2/18
20 4 Design for
teaching Rooms
5 days Thu 5/3/18Wed
5/9/18
21 4.1 Find need for
Teaching
3 days Thu 5/3/18Mon
5/7/18
22 4.2 List the
teaching Room
requriment
2 days Tue 5/8/18Wed
5/9/18
23 4.3 M4: Teachinng
Room Design
completed
0 days Wed
5/9/18
Wed
5/9/18
24 5 Implementation 7 days Thu
5/10/18
Fri 5/18/18
25 5.1 Implement
Computer lab
3 days Thu
5/10/18
Mon
5/14/18
26 5.2 Implement
Teaching Rooms
4 days Tue
5/15/18
Fri 5/18/18
27 5.3 M5:
Implementation
Completed
0 days Fri 5/18/18Fri 5/18/18
28 6 Testing 10 days Mon
5/21/18
Fri 6/1/18
29 6.1 Software
testing for
computer labs
5 days Mon
5/21/18
Fri 5/25/18
30 6.2 Netwrok testing2 days Mon 5/28/18Tue 5/29/18
31 6.3 Hardware
testing teaching
rooms
3 days Wed
5/30/18
Fri 6/1/18
32 7 M6: Testing Completed0 days Fri 6/1/18 Fri 6/1/18
33 8 Maintenance 7 days Mon
6/4/18
Tue
6/12/18
34 8.1 upadtes for
sofwatre
2 days Mon
6/4/18
Tue 6/5/18
35 8.2 Upadets
furniture
2 days Wed
6/6/18
Thu 6/7/18
36 8.3 M7: Project Completed3 days Fri 6/8/18 Tue 6/12/18
Business analyst,Designer,Project Manager
Business analyst,Project Manager
Business analyst,Project Manager
Business analyst,Designer,Project Manager
Business analyst,Project Manager ,Software Enginner
3/26
Business analyst,Project Manager
Business analyst,Designer,Mechnical Engineer,Project Manager
Business analyst,Designer,Electrical Engineer,Project Manager
Business analyst,Project Manager ,Software Enginner
Project Manager
Business analyst,Project Manager
Designer,Software Enginner
Designer,Software Enginner
5/2
Mechnical Engineer
Designer,Mechnical Engineer
5/9
Designer,Software Enginner
Designer,Mechnical Engineer
5/18
Business analyst,Software Enginner,Test Engineer
Business analyst,Electrical Engineer,Test Engineer
Business analyst,Mechnical Engineer,Test Engineer
6/1
Software Enginner
Mechnical Engineer
Mar Apr May Jun Jul
Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018
Figure 1: Gantt chart for the project

Task 3
Below shows the risk register of the project. In the below tables shows some important point
related to the risk register table.
Table 4: Shortcuts
5 very high
4 High
3 Medium
2 Low
1 Very low
TE Team
PM Project manager
Table 5: Risk register
Severity prior
mitigation
Severity prior
mitigation
S.
N
O
Risk Lik
elih
ood
Im
pa
ct
Ra
tin
g
Mitigations Likel
ihoo
d
Im
pa
ct
R
at
in
g
Contingency
plan
status own
er
1 Setup cost of
the project is
high.
3 3 4 There need to
create a proper
plan for solving
the issue and
create a plan for
maintaining the
costing of the
project.
2 3 2 This should
be applied in
the planning
and design
phase.
Complet
ed
PM
2 Requirements
of the
4 3 2 There is need to
find out
4 3 3 This will be
applied in the
Complet
ed
PM

stakeholders stakeholder as per
the requirement of
the project.
planning and
analysis
phase
3 Schedule risk,
that comes
when the
planned
project is not
completed on
time.
5 4 3 There is need to
improve the
planning schedule
and there must
include some of
the time for the
failure of the task.
2 3 2 This should
be added to
the planning
task.
Complet
ed
TE
4 Performances
risk as the
project fails to
complete the
user and
system
requirement.
5 4 5 There need to
apply testing of
each task. And
analysis each task
at every
milestone.
2 3 3 This should
need to be
added to a
task
Work in
progress
TE
5 Market risk
arises when
there is no
proper
research of the
project over
the market.
4 4 3 There is need to
analyse the
market for the
product. With the
help of this, it is
easy to manage
the costing of the
project.
3 3 3 This should
be added to
the planning
and analysis
phase
Complet
ed
TE
6 Sometimes not
follow all the
rules for the
development
of the project.
5 5 5 There is need to
follow all the
rules that are
made by the
government.
2 3 2 This should
be applied to
all the task.
Work in
progress
TE
7 Operational 4 3 2 There is need to 3 2 3 This should Work in PM

risk arises
when there is
the use of the
bad material
in the project.
verify the details
of the product at
every phase of the
development of
the project.
be applied in
the design
and
implement a
phase of the
project.
progress
8 Strategy risk
arises at the
time when
there is no
proper
planning of
the project and
in the middle
of the
development
of the project,
some new part
of the process
is added in the
schedule.
4 4 5 There should need
to analyse all the
part of
requirement and
then analyse all
the system and the
customer
requirement of the
project, then after
the projects must
starts.
2 3 1 This must be
applied in the
planning and
analysis
phase of
development
Complet
ed
PM
9 Government
risk arises
when the
organization
does not
follow rules
regarding
ethics,
community
stewardship
3 3 4 There need to
follow all the
rules that are
developed by the
government for
the project
development
process.
3 2 1 This was
applied in the
testing and
implementati
on phase of
the project.
Complet
ed
TM

etc.
1
0
Monitoring
risk arises
after the
project is
completed.
There is need
to monitor the
project after
the completion
of the project.
With the help
of this, it is
easy to
increase the
life of the
project (Bia,
2018).
3 3 3 This is needing to
apply for the
project to
maintain the
project and
increase the life
cycle of the
project.
2 2 2 This should
be applied in
the
maintenance
phase of the
project
Complet
ed
TM

Task 4:
Importance of risk management:
Refers to the risk management, then this is the part of the project, that have decided the working
of the project and secure the project from the unwanted risk. There are a lot of risks are present
in the project, in the terms of cost, schedule and many more. But by the help of the mitigation
techniques, it is easy to overcome the risk. Below shows the some of the risks of the project
management and shows some of the mitigation techniques to resolves these risks.
Risk identification:
While there are a lot of risk into the project, so it is important to identify the type of the risk and
identifies the quality of the risk. The identification of the risk can be done with the help of a
checklist. There is much organization uses this checklist function to find out the risk. Some of
the common risk that is associated with the project are:
 Technical risk.
 Cost risk.
 Schedule risk.
 Client risk.
 Contractual risk.
 Weather risk.
 Financial risk.
 Political risk.
 Environment risk.
 People risk.
Above shows the some of the common risks that are associated with any project. Now refers to
the current project that is related to the QA Higher Education. Below shows the some of the risks
that are related to the current scenario.
Risk of cost: while the project is developed then there is various factor affect the costing of the
project. So, it is important to analyse all the cost in the planning phase. But many times, the

developer fails to calculate the whole cost and the costing of the whole project not managed
properly. So, there is need to analysis the costing of the project at the starting of the project.
Risk of schedule: this is the other major risk in the project, this will directly affect the schedule
of the project. As the whole schedule of the project is completed into the planning phase but
sometimes the project exceeds the time limit. So, there is need to analysis the time required for
each task of the project properly in the planning phase.
Legal risk: this is one of the most common risks of the project. In this sometimes the project
manager forgot some of the legal rules that are made by the government. These rules must follow
all the organizations properly otherwise they have to pay.
Operational risk: this risk arises due to the poor implementation of the resources into the
project. Sometimes the developer uses less quality product in the process and this will affect the
final outcomes. Other than this sometimes the worker took more time to complete the project
(Brokerlink, 2013).
PRINCE2 model for the project:
It is known as a project in a controlled environment. This model is used to manage the workflow
of the project in the definite structure. This is the tool that is used by the various countries and
organizations to completes the project. This was initially developed by the UK government. At
the time of the development, this process is known as project resources organization
management planning. Refers to the PRINCE2, then this is followed seven themes, seven
principles and seven processes. Below show the details of the QA Higher Education.
Seven processes of the PRINCE2:
Starting the project: this is the step one, in that the project is started for the QA Higher
Education. This is the stage at which the project started.
Initiating the project: this is the second stage of the process, there is need to assemble all the
document that is related to the QA Higher Education.
Directing the project: this is the third stage of the model, in this find the way to the project.

Controlling the project: this is the fourth process of the model, in this analysis the working of
each stage of the stage for the QA Higher Education.
Managing the project delivery: this is the most important stage of the process in this creates the
understanding of the project and the members of the project team of QA Higher Education.
Managing the project boundaries: this is a step that manages the working of the different
stages of the project from one stage to another stage.
Closing the project: this is the final and the most important stage because the ending of the
project is most important part of any project.
This all about the process of the PRINCE2 model now below provides the details about the
principles of the model. There are total seven principles of the model.
Continuous business justification: this defines as to manage the documents at every stage of
the project. There is need to create the documentation of work at every stage of the project. This
is also valid for the QA Higher Education.
Manage by exception: there is need to arrange the meeting by the upper-level management and
meeting with the team members to get the details about the process of the project for QA Higher
Education.
Learn from experience: there is always a scope of learning, so there is need to learn from each
stage of the project.
Defined responsibilities and roles: in the project, there are a lot of members are working in the
team, so there should provide specific works for each member of the team.
Managed by stages: the whole project is planned, and it was scheduled as per planning. So,
there is need to manage the work of the flow of the system, as per the schedule.
Focus on the product: refers to each stage of the development of the project, then there are
outcomes in each stage of the QA Higher Education. So, there is need to monitor all the stage of
the development of the project.
Tailoring: this refers to the changes the documents or manage the documented in the much easy
form. Like changes the document from paper format to call or e-mail form (Bonnie, 2014).

Conclusion
The project management is successfully implemented into the project. This is the technique that
manages the production of the project in a more efficient way. Refers to the scenario of the QA
Higher Education, then there is need to develop the project plan for refurbishment the computer
and teaching labs. This report provides the information about the development of the project and
provides the information about the various risk factors related to the project. The project was
taking 67 days for completion and required $71,040.00 amount to completes the project. This
report details about the stakeholders of the QA Higher Education.

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