Project Management Report for QAHE

The assignment involves analyzing the project management approach of QAHE, a higher educational institution in London. It requires identifying risks and uncertainties that may impact project goals and objectives. The report also discusses project initiation, which is crucial for achieving predetermined goals. Additionally, it suggests hiring suitable candidates with knowledge and experience in effective teaching and using PRINCE 2 approaches to manage projects effectively.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
1........................................................................................................................................................1
1 Sample Project Initiation Document (PID)..............................................................................1
2........................................................................................................................................................3
2. Gantt Chart..............................................................................................................................3
3........................................................................................................................................................5
3. Risk Register...........................................................................................................................5
4........................................................................................................................................................7
a) Importance of quality risk management plans and its impact on the project.........................7
(b)................................................................................................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Project management is consider as the set of process in which organise various activities
in effective manner for achieving predetermined goals or objectives. It is must be required to
adopt new strategies according to changing environment so that organisation can run smoothly or
better way (Braglia and Frosolini, 2014). This report will define about QA Higher educations
which is going to refurbish of their organisation such as changes in teaching rooms, new
computer lab and smart classes in the London campus. This institution focus on adopting new
technologies and innovative ideas as per environmental changes which will support in
developing particular institution in an appropriate manner. They install new software in the
campus but planning to launch hardware as well as develop new network infrastructure in
effective manner. QA education institution also plan for replacing old furniture and place an
effective IT support in the QAHE.
This report will elaborate Project initial documents (PID), Gantt chart and risk register
containing with documented. It also covered risk management plan and recommendation. At the
last PRINCE 2 model also will analyse here for making decisions.
1.
Title of Project :- Refurbishment of teaching rooms and computing labs at London Campus
Project Sponsor :- Managing Director
1 Sample Project Initiation Document (PID)
Project management concern with set of applications that must be required for gaining
specific knowledge as well as skills. In this includes various procedures which support in
achieving any particular goals or targets in effective manner such as project initiating, planning,
executing, controlling and effective closing which are performed by a project manager and their
team members. In this consider various aspects for bringing effective changes such as time,
scope, cost, risk as well as quality stakeholders etc.
Manager play an important role in effective project management because they perform
entire activities and manage whole procedures for attaining set targets or objectives (Bucero and
Englund, 2015). Here are some components that address specific requirements and these are as
follows:
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Project initiation document : It is a project planning document which helps in collecting data
regarding the particular project as manager can consider this for developing the QA education
campus (Burke, 2013). This document is very helpful for starting any new project because
manager gain and communicate necessary informations to the stakeholders and it also helps in
understanding about purpose of project by following procedures such as:
 Defines the project and its scope.
 Project justifications.
 Secure funding for the project.
 Clarify roles and responsibilities for project participation.
 Provide better information to the people as they need to be effective as well as
effective from start.
Project initiation structure followed several procedures for constructing a particular project in an
appropriate manner. QAHE also have their own structure as well as template of Project Initiation
document which describe some specific information that may be quite similar, despite variations
while using them. There are various aspects including in this such as: Budgetary information: This an essential for making effective and efficient project as it
is very beneficial to meet with particular requirements. As per this case study, QA Higher
education is planning for adopting new latest technologies and bring changes within
London campus for providing better educations and more facilities to the students.
Therefore, project manager have to consider regarding budget so that plan can be
executed in better way and also estimations of budget including intuitiveness, speed and
good arrangement of the systems. Time scale : It generally concern with time duration of particular project so in this
includes specifications regarding rate of time passes as well as points in time. It is very
necessary for project initiation that to define about proper time duration like when will
start or finish. Project manager always consider this factor for deciding the limitation of
time for refurbishing of new teaching rooms and computing labs in London campus. Objectives: Every projects have some specific purpose and objectives for accomplishing
them (Fleming and Koppelman, 2016). Project manager required to set the targets or aims
so that appropriate planning can be done. QA higher educations is going to change its old
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facilities and refurbish to its furnitures, classrooms and adopt latest technologies for
satisfying students as well as staff members in effective manner. Approaches: It is required for creating effective plans because in this includes several
principles and approaches that helps in achieving set objectives of Project. Approaches
also consider various kinds of tools and techniques for meeting specific requirements in
appropriate manner (Fortune and et.al., 2011). QAHE should adopt best or suitable
techniques for achieving aims or objectives and bring effective changes within the
campus.
 Key staff and stakeholders analysis: In this activity, it defined as stakeholders analysis
concern with procedures for making effective decisions and it has major impact son the
relevant parties. It analyse about stakeholders interest that how it can be addressed in
project plan, program and policy and many more actions. It is key part of stakeholder
management because it is helpful in analysing issues which consist with proper balancing
of completing demand about QAHE and solve that problem by ultimate solutions. Project
manager must be consider this for proper planning as he should be focus on stakeholder
and communicate with them regarding brining new changes within campus as adopting
latest technologies, replacing furnitures and many more. Stakeholders are key people that
helps in implementing plan and completions of projects in an effective manner (Hanisch
and Wald, 2011).
Therefore, as a being project manager, it must be required to schedule for refurbishing
new teaching class rooms and computing labs by considering these documents of project
initiation so that plan can be construct without any barriers.
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2.
2. Gantt Chart
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3.
3. Risk Register
Risk register can be consider as the risk log which also known as master document of
project management and created during initial stage of the particular (Kerzner and Kerzner,
2017). It is an important tool that play a vital role in the Risk Management Plan because it
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support in tracking several issues and find ultimate solutions of the problems in effective
manner. Risk register are to be shared with project stakeholders and managers have
responsibility to provide proper information to them. The purpose of this register if to make
aware regarding any kinds of issues among all staff members of the project. These registers are
using while making decisions during risks time and also make appropriate suggestions regarding
course of work for the purpose of resolving any issue or problems. In the case of QAHE, it
should be consider by project manager when making plan for adoptions of strategies so that
various problems or issues can be solved.
Risk registers documents contain with several important informations which are very
beneficial for the institution because it will support in identifying project risk, analyse of risk
severity, effective implementations and alternative solutions of defining problems. Here are
some guidelines or instructions that support in creating risk registers and these are as following: Create the risk registers: This is the first step which must be taken when project plan
approved. It is an essential that support in serving the basic document by risk sections for
the project plan. Record active risks: This is also another important step as in this, project manager keep
track of active risks as well as its factors with the help of recording them into a register
with date of identified, updated, targeted and closure. These are very effective in finding
risks or uncertainties within campus in easy way.
 Assign a unique number to reach at risks :- This is also helpful in identifying about
each unique risks that have major effects which can affects on the process or activities
during the project time. There can be founded any link which are related with project
status report, risk identification as well as its impact form.
There are number of risks documentation which are contained in the risk register and these
aspects are given below:
Owner: It is the most important aspect as owner is person who take responsibilities for
analysing and identifying risk factors within the QA higher educations campus during project
time durations and collects more relevant data for the purpose of effective planning. They use
those gathered informations for each risk or uncertainties (Kerzner, 2013).
Mitigation : This an essential or helpful tools that help in resolving problems or issues in
an appropriate manner because mitigation is defined as the efforts which support in reducing loss
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of property, investment as well as times for making effective project plan. Therefore, QAHE can
use mitigation for solving any issues while brining new changes in the London campus.
Contingency actions: It is also an important component as contingency plan define a
proper course of actions which generally designed for helping companies for the purpose of
achieving predetermined goals or objectives in effective manner (Meng, 2012). It is based on any
situations that can be arose at anytime. In this consider various events or critical circumstances
which may be occurred and might not be happened.
Pre and post actions : It generally concern with those actions plans which must be
undertakes during any critical situations as well as several risks factors. In this, project manger
has responsibility to consider all forces during performing any activities or tasks and also focus
on projections time. It is an essential for making better decision and taking corrective actions
before starting as well as implementing the plans and after completion of project in appropriate
manner.
4.
a) Importance of quality risk management plans and its impact on the project
Risk assessment is must be required in any project for making it effective. A project
manager and its team members play an important role in managing all procedures for developing
and implementing the plan as they have a risk management plan which place from the project's
outset. Projects costs are more than daily business operations. As per the case study, QA higher
educations London campus have to consider all risks factors that can affects on the adopting new
changes as well as refurbishing of its class rooms and computing labs. Therefore being a project
manager, it is most important to not waste available resources as make effective strategies for
allocating them among several activities and functions so that they can meet desired outcomes.
The project manager and its team spend the time and cost for discussing about newly
project looking at the current situations and also identify that why their project is not meeting
business requirement. There are several importance of risk management plan such as:
 This support in clearing the goals or objectives with defining cost limits, quality
expectations and hard deadlines. It is very helpful in identifying risk in entire project as
well as the path of work and deliverables which can be mapped out (Meredith and
Mantel, 2011).
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 The entire team can help to develop the particular project with the help of risk
management plan. In this, sponsor and customers also free to identify any risks or
uncertainties.
 Risk management plan is very beneficial for matching entire risk with certain time points
in the project (Bucero, 2015). Team members and project managers are free to worry
about any uncertainties because they are ready to face them and resolve by defining
strategies as well as tools or techniques (Ramazani and Jergeas, 2015).
 Risk manager has power to monitor the potential risks with its predetermined goals or
action plan and also alert the all employees regarding spot problems or issues.
 It is must be required to find effective risk solver who can make better to assignment and
implementation plan in appropriate manner.
There are various components included in this risk management plan such as:
Process: It includes entire procedures which is consider for determining, assessing,
evaluating as well as mitigating by using project life cycle.
Work Break down structure: It is very helpful in dividing task and activities in the team
so it is required to transfer the WBS for project risk management (Englund, 2015).
Risk register: this is another important feature for avoiding unnecessary activities so that
risks can be reduced in effective manner.
Risk management planning: This is also an effective process for developing the new
products in the market as it included different approaches, plans and performance risks
management activities for a particular project.
(b)
PRINCE 2 approach is an important tool that generally used by many organisation for the
purpose of effective project completions. In this consider three major areas such as organisation
and controlling of all the events at the starting, during and end of the particular project. This
approach is very beneficial for QAHE campus because it helps in raising many key questions as
what are the aims or ambition of project and when it will start or any requirements of external
support (Walker, 2015). There are some strengths and weaknesses of PRINCE 2 methodology
for the specific project such as:
Strengths
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 It is predictable: in this includes several kinds of steps which must be followed in proper
sequences. It support in making these approaches as more predictable. There are various
advantages of predictability which are helpful in effective completion of project and it
will not get out of control. Standardisation: It is also another benefit for project during the critical situations such
as failing of quality (Thomson, 2015). PRINCE 2 focus on better standardisation because
it is an effective tool that reduce the probability of misdirection and miscommunication.
 Time and cost effective: PRINCE 2 is very popular approach which support in saving
time and reduce expenses. QAHE can be use this model within the nations where they
need not to invest any extra time, efforts and costs for providing training to employees or
staff members. Risk also can be identified at the beginning stage.
Weaknesses:
 Complex: It is not easy task to adopt the model of PRINCE 2 because it must be
required to give proper knowledge and training to that person who are has no idea
regarding this so that fail situations or results can be avoid and employees will work in
effective manner.
 Not realistic: There are various procedures or phases involved in such approach that
can be unrealistic. For example, find the risks or uncertainties at the beginning of
project. It may be difficult because of critical situations and circumstances which may
occur at the mid of the project. They are completely unpredictable as well as
unrealistic as usual.
CONCLUSION
From the above report, it can be concluded that QAHE which is higher educational
institution in London campus can refurbishing its class rooms and computing labs as per the
changes of business environment. There can be more risks or uncertainties that can be occurred
while projecting time or running the activities. It may affects on the project goals or objectives.
In this project initiation also discussed which defined as a document and project manager use it
for completing project in as per the plan so that predetermined goals or objectives can be
achieved. QAHE can hires suitable candidates who have knowledge and experience about
effective teaching so that better educations can be provided. They can use PRINCE 2 approach
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which is very beneficial for managing entire project and appoint best employees by using
appropriate available resources or time.
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REFERENCES
Books and Journals
Braglia, M. and Frosolini, M., 2014. An integrated approach to implement project management
information systems within the extended enterprise. International Journal of Project
Management. 32(1). pp.18-29.
Bucero, A. and Englund, R.L., 2015, October. Project sponsorship: Achieving management
commitment for project success. Project Management Institute.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Fortune, J. and et.al., 2011. Looking again at current practice in project management.
International Journal of Managing Projects in Business. 4(4). pp.553-572.
Hanisch, B. and Wald, A., 2011. A project management research framework integrating multiple
theoretical perspectives and influencing factors. Project Management Journal. 42(3).
pp.4-22.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meng, X., 2012. The effect of relationship management on project performance in construction.
International journal of project management. 30(2). pp.188-198.
Meredith, J.R. and Mantel Jr, S.J., 2011. Project management: a managerial approach. John
Wiley & Sons.
Ramazani, J. and Jergeas, G., 2015. Project managers and the journey from good to great: The
benefits of investment in project management training and education. International
Journal of Project Management. 33(1). pp.41-52.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Online
PRINCE2 Courses and Certification for Project Management. 2017. [Online]. Available
through: <https://www.prince2.com/uk>.
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