Project Management Plan (PMP) for EduStream

Project Management Plan (PMP) EduStream
1 Overview Information
Project Title/Name EduStream Pilot (Phase 1)
Project Description This project is required for entering online streaming business as the
market for CD/DVDs is diminishing fast. On the other hand, online
contents are becoming more and more popular and more acceptable for
general customers as most of them now have access to computers and /
or smartphones. Hence, this project will deliver an online streaming
platform through which the company can stream educational contents
for the customers without having to deal with DVDs.
Project Purpose The purpose of this project is to enable the company to enter online
streaming business as the current functional market is diminishing
rapidly
Project Scope The main scope of the project is to develop an appropriate system
architecture that will allow the company to stream contents directly to
the digital devices of the customer.
Project Sponsor Bill Shanks, CIO
Project Manager PLEASE FILL
Key Project Team Members (Add/Delete Rows as appropriate)
Name Role Responsibilities Contact Details
Shona Mayberry CEO Executive
Management
Bill Shanks (CIO) Sponsor Funding
Me (insert your name
here)
Project Manager Project Management
Jill Mars Content Developer Content Management
Dan Collins Negotiations Expert Negotiations
Bill Haley Security Expert Security Management
Doris Sykes Marketing Manager Marketing
Management
Jerome Dons Sales Person Marketing
VidCon Subcontractor Provide Content
StreamTech Subcontractor Technical
Development
Key Project
Deliverables
The key deliverable product is an online content streaming platform that
can be accessed by customers through smartphones and computers and
through which, they will be able to view or play the contents without
having to use CDs and DVDs
Definitions and
Acronyms used
Amazon EC2 – Component of Amazon cloud computing platform
Amazon S3 – Cloud storage space provided by Amazon
TCP-IP – Internet protocol for transmission of data
Reference Materials Aykin, N. (Ed.). (2016). Usability and internationalization of
information technology. CRC Press.
Fuller, M. A., Valacich, J. S., George, J. F., & Schneider, C.
(2017). Information Systems Project Management: A Process
and Team Approach, Edition 1.1. Prospect Press.
Kasemsap, K. (2018). The roles of information technology and
knowledge management in project management metrics.
In Global Business Expansion: Concepts, Methodologies,

CEO
CIO
Project Manager
VidCon
Sales Person
Security Expert
StreamTech
Marketing Manager
Negotiations and Legal Expert
Content Developer
Project Management Plan (PMP) EduStream
Tools, and Applications (pp. 1191-1221). IGI Global.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems
approach to planning, scheduling, and controlling. John Wiley
& Sons.
Lientz, B., & Rea, K. (2016). Breakthrough technology project
management. Routledge.
Moeini, M., & Rivard, S. (2018). Responding—or not—to information
technology project risks: an integrative model. MIS Quarterly.
Nicholas, J. M., & Steyn, H. (2017). Project management for
engineering, business and technology. Routledge.
Schwalbe, K. (2015). Information technology project management.
Cengage Learning.
2 Project Organisation
2.1 Organisation Chart
Figure 1: Organisational Chart
(Source: Created by Author)
2.2 Project Responsibilities
This project requires involvement of a large number of personnel each of whom will have specific roles and
duties in the project. It is the primary requirement that each of the selected personnel must fulfil their
responsibilities in order to drive the project towards success. The responsibilities of the selected personnel
are further explained in the following table.

Project Management Plan (PMP) EduStream
2.3 PROJECT RESPONSIBILITIES MATRIX (Provide information on the team and
other stakeholders down to a useful granularity – describe major project
functions for each person – This should reflect what is in the Project Charter)
Name Role Responsible For Responsible To Contact Information
(email/phone)
Shona Mayberry CEO Executive management of
EdMI
Board
Bill Shanks (CIO) Sponsor Overseeing the project CEO
Me (insert your
name here)
Project Manager Managing and controlling
the project
CIO
Jill Mars Content
Developer
Helping to build/evolve the
media catalogue/content for
deployment through the
streaming environment
Project Manager
Dan Collins Negotiations
Expert
Supporting contract
negotiations
CEO
Bill Haley Security Expert Providing important
information regarding legal
and security guidelines
Project Manager
Doris Sykes Marketing
Manager
Prepare marketing plan Project Manager
Jerome Dons Sales Person Conduct marketing
regarding the services
Marketing
Manager
VidCon Subcontractor Create popular contents for
streaming
Project Manager
StreamTech Subcontractor Providing appropriate
architecture for online
streaming system
Project Manager
2.4 STAKEHOLDER ANALYSIS (Provide information on the key stakeholders
outside the core team down to useful granularity – Please note that this is
typically a separate document as it may contain sensitive information)
Name Role on Project Responsible
To
Level of
Interest
Level of
Influence
Issues affecting the
engagement
Shona Mayberry CEO Board High High Uncertainty of the business
success for the proposed system
Bill Shanks (CIO) Sponsor CEO High High High cost of the project
Me (insert your
name here)
Project Manager CIO Medium Medium Lack of sufficient technical
knowledge regarding the
proposed system
Jill Mars Content
Developer
Project
Manager
High Low Lack of sufficient time to
engage in content deployment
Dan Collins Negotiations
Expert
CEO Low Low No scope for negotiation due to
fixed costs
Bill Haley Security Expert Project
Manager
Low Low Undefined legal compliance
policy in the company
Doris Sykes Marketing
Manager
Project
Manager
High Medium Lack of expertise in marketing
for online streaming content
Jerome Dons Sales Person Marketing
Manager
Medium Low Lack of expertise in marketing
for online streaming content

Project Management Plan (PMP) EduStream
VidCon Subcontractor Project
Manager
High Low Lack of profit from contract
terms
StreamTech Subcontractor Project
Manager
High Low Lack of profit from contract
terms
2.5 Other Organisational Information
As per the proposed project, the organization lacks sufficient personnel who strong expertise in the proposed
field of development. Hence, it will be required to hire external personnel who will provide assistance in
developing the system as well as training the existing employees regarding deployment and management of
the system.
3 Work Breakdown
3.1 Workstreams
Workstream
Number Workstream Description
1 New Online Streaming Business Project
1.1 Discussion and Preliminary Planning
1.1.1 Form a Team for Discussion
1.1.2 Discuss Current Market
1.1.3 Discuss Possibility of Entering New Market
1.1.4 Reach Agreement on Online Streaming Contents
1.1.5 Begin developing informal team relationships
1.2 Project Planning
1.2.1 Develop Project Charter
1.2.1.1 Specify Project Scope
1.2.1.2 Develop Schedule
1.2.1.2.1 Prepare Work Breakdown Structure
1.2.1.2.2 Schedule the Work Packages
1.2.1.3 Develop Budget for the Project
1.2.1.3.1 Specify List of Resources and their Costs
1.2.1.3.2 Assign Resources to Work Packages
1.2.1.4 Identify Risks with the Project
1.2.2 Assign Roles to the Project Team Members
1.2.3 Completion of Project Planning
1.3 Project Starting
1.3.1 Formal Project Start
1.3.2 Allocation of Project Funds
1.3.3 Engagement of Project Team Members
1.3.4 Prepare Project Specification Document
1.3.5 Analyze the Current Set Up
1.3.6 Analyze Skill Sets of the Project Team Members
1.3.7 Develop Requirement for New Human Resources for the Project
1.3.8 Selection of Subcontractor
1.3.8.1 Define Requirements for Subcontractor
1.3.8.2 Release Tender Document
1.3.8.3 Select Subcontractor(s)
1.3.8.4 Contractually Engage Technical Subcontractor
1.3.9 System Design