Project Management for Transport for London - Desklib

This study discusses the roles of waterfall and agile methodology for completing a music event for Transport for London. It further discusses ways in which Gantt chart and work breakdown structure help project managers in performing their tasks and accomplishing goals. Risk and stakeholder analysis is also important for protecting against failure of project by making use of effective risk management strategies.

CW1 Project Management
Transport for London

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project management plan............................................................................................................1
TASK 2............................................................................................................................................2
Network Diagram........................................................................................................................2
TASK 3............................................................................................................................................4
Importance of stakeholder analysis for project management......................................................4
TASK 4............................................................................................................................................7
Ways in which work breakdown structure enables project management...................................7
TASK 5............................................................................................................................................8
Risk Analysis..............................................................................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
A process of completing specific project by making use of skills, techniques and tools for
delivering value to people is known as project management (Picciotto, 2020). This study is
going to discuss roles of waterfall and agile methodology for completing music event. It will
further discuss ways in which Gantt chart and work breakdown structure help project managers
in performing their tasks and accomplishing goals. Risk and stakeholder analysis is also
important for protecting against failure of project by making use of effective risk management
strategies.
TASK 1
Project management plan
Project management plan is a kind of formal document that consists of various details
that are related to the assignment or project which includes the ways of doing the tasks,
objectives of the project along with interested stakeholders (Jiang, Klein and Fernandez, 2018).
Hence, it provides complete outline of scope, budget, goals, deliverables and methodologies that
has been utilized in order to complete the project in most efficient manner. Such as:
 Objective: the basic objective of organizing the music event which is related to
celebrating 40th anniversary of G&S society and to unveil TFL strategic directions to
stage one of the famous play-writer i.e. William G Gilbert.
 Deliverables: With the project, it has been planned to deliver a music event to clients for
celebrating 40th anniversary of G&S society.
 Methodology: It refers to set of principles and practices that has been utilized by project
manager to appropriately organize the event and deliver in efficient manner. Price, Agile
and Waterfall are three major methodologies that could be used to manage the project in
successful manner. The project management approach is the Waterfall methodology in
which additive progress is being prepared which is from initial to end of the project. In
this methodology, initial stages are needs to be completed before starting the next stage.
Prince 2 is another method 0of doing the project which is widely acceptable all across
the world. This particular method is flexible and allow changes irrespective of size and
scale. While Agile methodology is used that break project into certain phases such as
planning, execution and closure (Richardson and Jackson, 2018). Hence, agile
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methodology is being selected for the project of organize event as it enables the project
gets done in most significant manner.
TASK 2
Network Diagram
Task Name Duration Start Finish Predecessors Early Start Early Finish
Budget approval 1 day Mon
11/8/21
Mon
11/8/21 Mon 11/8/21 Mon 11/8/21
Hire publicity
director 14 days Tue 11/9/21 Fri
11/26/21 1 Tue 11/9/21 Fri 11/26/21
Hire set designer 14 days Tue 11/9/21 Fri
11/26/21 1 Tue 11/9/21 Fri 11/26/21
Hire place for
auditions 7 days Mon
11/29/21 Tue 12/7/21 2 Mon 11/29/21 Tue 12/7/21
Advertising to hire
crew and cast 7 days Wed
12/8/21
Thu
12/16/21 4 Wed 12/8/21 Thu 12/16/21
Hire production and
publicity crew 28 days Fri
12/17/21 Tue 1/25/22 5 Fri 12/17/21 Tue 1/25/22
Set designed and
built 42 days Wed
1/26/22
Thu
3/24/22 3,6 Wed 1/26/22 Thu 3/24/22
Train production
crew 12 days Wed
1/26/22
Thu
2/10/22 3,6 Wed 1/26/22 Thu 2/10/22
Auditions to hire
cast 2 days Fri
12/17/21
Mon
12/20/21 5 Fri 12/17/21 Mon 12/20/21
Cast rehearsal 84 days Tue
12/21/21 Fri 4/15/22 9 Tue 12/21/21 Fri 4/15/22
Hire orchestra 7 days Tue 11/9/21 Wed
11/17/21 1 Tue 11/9/21 Wed 11/17/21
Music 7 days Thu
11/18/21
Fri
11/26/21 11 Thu 11/18/21 Fri 11/26/21
Photograph cast and
crew & collect
biograpghies
35 days Wed
1/26/22 Tue 3/15/22 6,9,11 Wed 1/26/22 Tue 3/15/22
Enter information
into computer 1 day Wed
3/16/22
Wed
3/16/22 13 Wed 3/16/22 Wed 3/16/22
Printing 5 days Thu
3/17/22
Wed
3/23/22 14 Thu 3/17/22 Wed 3/23/22
Develop an 7 days Wed Thu 2/3/22 6 Wed 1/26/22 Thu 2/3/22
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advertising plan 1/26/22
Advertising media 21 days Fri 2/4/22 Fri 3/4/22 16 Fri 2/4/22 Fri 3/4/22
Orchestra rehearsal 4 days Mon
11/29/21
Thu
12/2/21 12 Mon 11/29/21 Thu 12/2/21
Order costumes 7 days Tue
12/21/21
Wed
12/29/21 9 Tue 12/21/21 Wed 12/29/21
Costume parade ans
alterations 5 days Fri 3/25/22 Thu
3/31/22 7,19 Fri 3/25/22 Thu 3/31/22
Dress rehearsal 1 day Mon
4/18/22
Mon
4/18/22 8,10,18,20 Mon 4/18/22 Mon 4/18/22
Performance 10 days Tue 4/19/22 Mon 5/2/22 15,17,21 Tue 4/19/22 Mon 5/2/22
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On the basis of above diagram, it can be said that first path that has shown in red would be better
for completing this music concert. The reason of selecting this path is: time. If we choose this
path, then this project will be completed in a timely manner and it can improve image of project
manager (Mindzaeva, Beshenkov and Adamchuk, 2019).
TASK 3
Importance of stakeholder analysis for project management
In regard to stakeholder analysis, it can be said that it refers a process by which project
managers identify people who are involved with this project and can help project managers in
accomplishing goals. Stakeholder analysis is one of the best ways of knowing interest as well as
influencing power to project management. Stakeholder analysis for this project include:
Stakeholde Internal Amount of How would the Communication
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r /
External
Power/Interest
The
stakeholder
has
stakeholder affect
the project or be
affected by the
project
Strategy
Sponsor Internal High
power/high
interest
It is the one who is
responsible for
organizing event and
if project becomes
successful then it
improves their image
and it is the reason as
they take high interest.
Monthly reports and
team meeting.
Host
community
or project
host
Internal High
power/high
interest
They are also
responsible for
managing event and
making it successful
by organizing all
things. So, they also
have high power to
influence and high
interest (Azar, 2020).
Telephonic and face
to face
communication.
Media External Low
power/high
interest
In fun activities and
music concert, media
is not being given high
power because they
cannot influence
event. They can just
provide detailed
information to people
that what has
Leaflet and
telephonic
communication
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happened and what
was attractiveness of
this event.
Government External High power/low
interest
Government also has
high power because it
is the one who can
provide approval. But
government take
interest in those events
that are being host for
well-being of people
as it is music concert
so, government has
low interest.
Leaflet and business
report.
Attendees External Low
power/high
interest
Success of such type
of events depend on
attendees and
effectiveness of event
can be measured by
number of attendees.
So, in this regard, it
can be said that this
external stakeholder
has low power but
high interest.
Telephonic
communication and
invitation cards.
Musicians
and
performers
External High
power/High
interest
Attendees or people
can be attracted only
when they know who
are musicians and
performers. So, on this
Face to face
communication and
telephonic
communication.
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basis, it can be said
that musicians have
high power and
interest because
success depends on
them after arranging
all things by project
manager (Nguyen,
Mohamed and
Panuwatwanich,
2018).
TASK 4
Ways in which work breakdown structure enables project management
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Music event
Site planning Venue planning musicians’ planning
Site identification
Environmental
analysis
Clearing and
cleansing
Decide venue
Book venue
Decide music or topic Arrange speakers
Arrange musicians
Brief speakers and
musicians
Arrange catering
facilities
Finance
Funds from sponsors
Funds from grants
Tickets fee
Audit reports
Site selection as per
the availability
Guests
Preparing guests’ lists RSVP’s
Name tags

On the basis of above structure, it can be said that managing project becomes easier when
all tasks have been divided into smaller and easier tasks (Satrio and Latief, 2018). It breaks
down one task into subordinate tasks and project manager finds easier in completing complex
tasks accordingly.
TASK 5
Risk Analysis
Risk Description of risk Probability Strategy to deal
External
environmental risk
The changes related to
tastes and preferences
of consumers,
government rules and
regulations along with
certain
terotechnological
changes.
The possibility of
environmental changes
are high
Can be avoided by
project manager
through constant
monitoring of external
environmental
changes.
Financial Risk The event project may
have possibility of
financial risk as large
amount of money has
been invested in order
to organize the event.
The probability is high
for financial risk.
To deal with financial
risks, appropriate
efforts will be made
by project manager to
make efficient use if
expenses to make
event successful.
Technological Risk There might be
chances that the
technology that has
been used in the
project gets updated
while doing the task.
Hence, requires
training sessions for
Chances of change in
technology is low to
mid range.
Project manager must
have to keep constant
tracking over the
innovations into
technologies in order
to reduce risk factors
related to software
updation (Ferrer
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team members. Romero, 2018).
Performance Risk Team members fail to
perform tasks.
Expectation of
performance risk is
low.
All tasks must be
fulfilled with proper
guidance and training
as and when required
help the manager to
finish their work
within stipulated time
frame.
CONCLUSION
It has been summarised from the above study that project management methodologies play
a vital role as it makes enable to project manager in completing project with effectiveness. Work
breakdown structure also plays a vital role as it also helps employees in completing their
allocated tasks by breaking down them in smaller easier sections.
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REFERENCES
Books and Journals
Azar, A., 2020. Life cycle of the Tehran air pollution control project: an stakeholder analysis
approach. Modiriat-e-farda. 64(64). p.23.
Ferrer Romero, E.F., 2018. Strategic project management: a methodology for sustainable
competitive advantage. Revista EAN, (spe), pp.15-31.
Jiang, J.J., Klein, G. and Fernandez, W.D., 2018. From project management to program
management: an invitation to investigate programs where IT plays a significant
role. Journal of the Association for Information Systems. 19(1). p.1.
Mindzaeva, E., Beshenkov, S. and Adamchuk, D., 2019, May. Information Support for the
Management of Socially-Important Projects. In Series: Advances in Social Science,
Education and Humanities Research. Proceedings of the International Conference on the
Development of Education in Eurasia (ICDEE 2019) (pp. 18-23).
Nguyen, T.S., Mohamed, S. and Panuwatwanich, K., 2018. Stakeholder Management in
Complex Project: Review of Contemporary Literature. Journal of Engineering, Project
& Production Management. 8(2).
Picciotto, R., 2020. Towards a ‘New Project Management’movement? An international
development perspective. International Journal of Project Management. 38(8). pp.474-
485.
Richardson, G.L. and Jackson, B.M., 2018. Project management theory and practice. Auerbach
Publications.
Satrio, G. and Latief, Y., 2018, January. Development of Risk-Based Standardized WBS (Work
Breakdown Structure) for Safety Planning of Cable-Stayed Bridge Project.
In Proceedings of the International Conference on Industrial Engineering and
Operations Management (Vol. 12, No. 2, pp. 110-117).
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