Project Management: Upgrading the Website of ABC Private Limited for Improved Functionality

In this project we will discuss about project management and below are the summaries point:- The project involves updating the website of ABC Private Limited to enhance its functionality and online presence. A letter has been sent to the sponsor, requesting investment capital for the website upgradation project. The project charter outlines the scope, milestones, risks, stakeholders, and team operating principles for the project.

Running head: PROJECT MANAGEMENT
Project Management: Updating the Current Website of ABC Private Limited
Name of the student:
Name of the University:

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Table of Contents
Letter to sponsor..............................................................................................................................3
1. Project charter..............................................................................................................................4
1.1 Scope overview......................................................................................................................4
1.2 Business case.........................................................................................................................4
1.3 Milestone schedule................................................................................................................6
1.4 Risk register...........................................................................................................................8
1.5 Stakeholder............................................................................................................................9
1.5 Team operating principle.....................................................................................................10
1.6 Lesson learned.....................................................................................................................11
1.7 Commitment........................................................................................................................11
References......................................................................................................................................12

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Letter to sponsor
To,
The SEO,
SRB Corporation
Subject: Letter requesting to investment capital for the website upgradation project
I would like to inform you that, currently our company ABC Software Private Limited is
facing certain challenges in their functional and operational activities. In order to grab new
consumers and retain existing consumers we would like to upgrade our website. As we deliver
online service to our consumers therefore, the website plays a crucial role. The commercial
success and commercial consequences of our company is somewhere dependent on its online
presence and response. We have highlighted certain resources and essential elements those are
needed to upgrade the current website. In order to redesign and redevelop a responsive and user
friendly website for our company we need capital, commercial support from your end.
We are expecting that, if we get commercial and economic support from your end then
we would be able to reconstruct our website and we will definitely obtain positive ROI in the
coming 5 years. We would also gain commercial support and competitive advantages also. I wish
you will definitely support us but still we are waiting for your valuable response.
-Thanks and regards
Project manager (ABC software Private Limited)

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1. Project charter
1.1 Scope overview
The scope of the project is to design and develop or reconstruct the existing website of
ABC software Private Limited. For accomplishing the “website upgrading project“, supporting
resources and stakeholders should be assigned. At the project initiation phase, this large project
must be subdivided into segments and individuals are required to be assigned to each of the
segment. The lessons learned from the study of project management practices and its application
in knowledge areas are applied while reconstructing the existing website project. Professional
commitments from project team members are also crucial and the project charter considers the
team operation principles also. The other instance of project scope is stakeholders name their
responsibilities and the possible risk along with development of a risk register.
1.2 Business case
The project has a commercial negative consequence to both their clients and employees.
In the new era of technology it is much important for any business organization to develop an
attractive, user friendly and easy to response website which can be easily handled by both their
consumers and working employees. These features will help the company to grab new
consumers and at the same time retain existing consumers also. ABC software Private Limited
offers accounting software system to the consumers. The company serves both online and offline
services to their consumers therefore, non responsive website was negatively impacting its
success line, In order to resolve operational and functional challenges and gathered consumer’s
feedback the company decided to improve the existing structure of the website.

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In order to redesign and reconstruct the current website the assigned project designer
requires gathering both functional and non functional requirements. Proper usability of the
information will help ABC Private Limited to improve their website to another level. The current
website looks extremely back-dated, it has very bad user experiences and it is also hard to
navigate. Other similar types of organizations offer much better services and products to their
clients. Thus, the competitive challenges are also increasing day by day. The redesign and
reconstruction of the website become very crucial to gain commercial revenue and competitive
advantages as well.
Before redesigning and reconstructing the website the company needs to build additional
features and functionalities as well without redo the entire website. The marketing manager of
ABC software Private Limited needs to consider the advanced marketing strategies while
reconstructing the website. The content of the websites should also be updated. Besides this, the
assigned project manager must ensure that the website is completely optimized by the Senior
Executive Officers of the company. The marketing efforts will be helped also if theses feature
are added to the website. Apart from this, security is the other concern on which the design must
keep their focus. If security of the system lags then it will hamper regular expected commercial
success of ABC software Private Limited.
Enough amounts of resources should also be identified to gather information to design
the new business for the software product delivery company. Not only the features but paralelly
leadership, motivation and supporting environment are also required to reconstruct the official
website. After accomplishing redesign of the website it must be promoted by the marketing
department of the company. In order to meet the project objectives the company should analyze
their goals and success criteria at the project initiation phase. Moreover, it can be said that the

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designed and system developer requires incorporating advanced functional abilities to obtain
positive Return on Investment (ROI). The project manager and the project team members ought
to link the project back to the company’s over arching business marketing strategies. It is
assumed that if the company feasibly complete the development of a strong business case then
the internal buy in of the company will also improved.
1.3 Milestone schedule
WB
S Task Name Duration Start Finish Resource Names Cost
0
Website
upgradation
project for ABC
Software
Private Limited
82 days Wed
1/31/18
Thu
5/24/18 $123,112.00
1 Project
initiation 17 days Wed
1/31/18
Thu
2/22/18 $54,720.00
1.1
Developing
project scope
statement
5 days Wed
1/31/18
Tue
2/6/18
Designer and
developer $1,120.00
1.2 Setting target
audience 6 days Wed
2/7/18
Wed
2/14/18 HR manager $960.00
1.3
Analyzing
current content
of the website
5 days Wed
2/7/18
Tue
2/13/18 Project manager $1,200.00
1.4
Resource
identification and
information
gathering
6 days Thu
2/15/18
Thu
2/22/18
Project manager,
Sponsor[1] $51,440.00
1.5
Milestone 1:
Completion of
project initiation
phase
0 days Thu
2/22/18
Thu
2/22/18 $0.00
2 Project
planning 11 days Fri
2/23/18
Fri
3/9/18 $3,688.00
2.1
Stakeholder
management
plan
6 days Fri
2/23/18
Fri
3/2/18 Project manager $1,440.00
2.2 Risk
management
8 days Fri
2/23/18
Tue
3/6/18
finance manager $1,408.00

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plan
2.3
Functional
and non
functional
requirement
gathering to
update the
websites
3 days Wed
3/7/18
Fri
3/9/18 IS manager $840.00
2.4
Milestone 3:
Completion of
project planning
phase
0 days Fri 3/9/18 Fri
3/9/18 Project manager $0.00
3
Project
redesign and
redevelopment
32 days Mon
3/12/18
Tue
4/24/18 $10,160.00
3.1
UML
diagram
structuring
6 days Mon
3/12/18
Mon
3/19/18
Designer and
developer $1,344.00
3.2 Designing
data model 5 days Tue
3/20/18
Mon
3/26/18
Application
programmer $960.00
3.3 Font end
modification 8 days Tue
3/20/18
Thu
3/29/18 IS manager $2,240.00
3.4 Back end
modification 7 days Tue
3/27/18
Wed
4/4/18
Designer and
developer $1,568.00
3.5 Database
modification 5 days Thu
4/5/18
Wed
4/11/18
Designer and
developer $1,120.00
3.6 Simulation 9 days Thu
4/5/18
Tue
4/17/18
Application
programmer $1,728.00
3.7
Final
approval from
the project
manager
5 days Wed
4/18/18
Tue
4/24/18 Project manager $1,200.00
3.8
Milestone 4:
Completion of
project design
and development
phase
0 days Tue
4/24/18
Tue
4/24/18 $0.00
4 Project testing 10 days Wed
4/25/18
Tue
5/8/18 $2,000.00
4.1 Unit testing 5 days Wed
4/25/18
Tue
5/1/18 tester $1,000.00
4.2 integrated
testing 2 days Wed
5/2/18
Thu
5/3/18 tester $400.00
4.3 Acceptance 3 days Fri 5/4/18 Tue tester $600.00

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testing 5/8/18
4.4
Milestone 4:
Completion of
project testing
phase
0 days Tue
5/8/18
Tue
5/8/18 $0.00
5 Project
closure 12 days Wed
5/9/18
Thu
5/24/18 $52,544.00
5.1
Post website
maintenance
planning
5 days Wed
5/9/18
Tue
5/15/18 Project manager $1,200.00
5.2 Stakeholder
signoff 6 days Wed
5/16/18
Wed
5/23/18
Designer and
developer $1,344.00
5.3 Submission
of final draft 1 day Thu
5/24/18
Thu
5/24/18 Sponsor[1] $50,000.00
5.4
Milestone 5:
Completion of
project closure
phase
0 days Thu
5/24/18
Thu
5/24/18 Project manager $0.00
1.4 Risk register
Risk
Id
Name of the risk Impact Probability Ranking Mitigation strategies
R12 Lack of
communication
Major 4 Possible 3 High 12 To implement open
communication
R2 Lack of technical
skills among team
members
Major 4 Probable 4 Extreme
16
To arrange on job training
and development class for
the working development
team members
R6 Improper time and
cost management
Catastrophic
5
Rare 1 Medium Feasibility study and
proper estimation of
budget is requited at the
project progress period

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R20 Operational failure Insignificant
1
Unlikely 2 Low 2 Experienced operation
experts are needed to be
hired by the project
manager and project team
members
1.5 Stakeholder
Name of the
stakeholders
Powe
r
Interest
Project manager
High The project manager is interested to accomplish the project within the
assigned time and estimated budget
finance manager
High The interest of the assigned finance manager is to estimate the project
budget by making a feasibility study before initiating the project
IS manager
Low The responsibility of the IS manager is to consider all website upgrade
specifications to ensure that functionalities and features are available to
the upgraded website
Designer and
developer
High The designer and developers are interested to design and develop the
system in such a way so that all their employees and consumers feel free
to use it whenever needed
Tester
Low The interest of the project tester is to test the system before launching it
in the competitive marketplace
Application High The application programmer is interested to use their programming

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programmer ability to model the data as per the objectives, aim and project goals.
HR manager
Low The HR manager’s interest is to assign an accurate project team using
performance measurement matrix. It is defined that, if theses
specifications are followed properly then the assigned project team will
contribute 100 percent of their interest.
Sponsor
High The interests of the project sponsors are to invest needful amount of
capital to the ABC software Private Limited so that they can utilize the
resources wisely whenever needed.
1.5 Team operating principle
In order to develop any project it is crucial for the project team members and project
manager to follow certain operating principles. It is assumed that if these team operation
principles and specifications are all followed properly, then the chances of intra team conflict
will be completely resolved. The rules for team engagement or the team operating principles can
go longer way for minimizing the rate of internal tea conflict. It will also help to build trust
among the project team members. The lists of team operating principles are as follows which
needs to be followed by the project team members and project manager as well.
 The team must owe the company terms and policy designed by the management
team
 Instead of making assumptions the team should focus on business needs
 The team must focus on major issues instead of small issues
 The company must follow regular meeting and share all information

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 The company should make clear decisions based on project requirements
1.6 Lesson learned
In order to conduct the project towards success line, it is much important for the assigned
project manager and project team members to consider each and every project management
practice. Collaborative, integrated design and structure of the project will provide commercial
success and competitive advantages to the project team members. While allocating the project
team the team operating principle are also needed to be considered by the project manager and
team members. It is assumed that stakeholder register, risk register and milestone scheduling of
the project are much crucial to accomplish the project within estimated time and budget.
From the project management prcatices it is also learned that, there are certain knowledge
areas that must be analyzed to deliver a successful project. It is also learned that, before listing
target audience possible risks need to be identified, analyzed and prioritized accordingly. Based
on the complexity of these risks the risk register should be developed. The other knowledge areas
which fall under the project manager’s concern include professional communication strategies,
HR strategies and quality management plan.
1.7 Commitment
The project team members ought to be committed to their assigned job roles and
responsibilities and these will be followed to successfully govern website upgradation project. In
other ways employee commitment is the ultimate key for project success.

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