Project Management: Writing a Book

This project management plan is developed for supporting the implication of the effective and smart project completion for writing a book. The use of the document allows the project stakeholders for keeping track of the project execution. The plan includes scope management, schedule management, cost budget management, quality management, human resource management, communication management, risk management, issue management, and procurement management.

Running head: PROJECT MANAGEMENT
Project Management: Writing a Book
Name of the Student
Name of the University
Author’s Note

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Assessment 2
1. Project Management Plan
1. Introduction
1.1 Purpose of Project Management Plan
The project management plan is developed for supporting the implication of the
effective and smart project completion. The use of the document allows the project
stakeholders for keeping track of the project execution. The project management plan has
been developed for ensuring that the project would be completed successfully.
2. Executive Summary of Project Charter
2.1 Assumptions and Constraints
Project would be completed in the estimated time duration, using the resources
provided and by maintaining the quality.
Time is the most primitive constraint of the project. The other constraints include the
resources, and IT support.
3. Scope Management
3.1 Work Breakdown Structure
The WBS can create the schedule at one of the most accurate potential levels. By
following the WBS the necessary tasks can be captured accordingly even the steps those are
necessary but not considered can also be identified.
3.2 Deployment Plan
According to Aloini et al. (2015), to successfully implement any project, it is
necessary for the project head and the team members to follow the work phases properly one
after another. Only completion of writing the book will not lead the project towards success

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rather it should grab a wide market position and from the publishing house. Therefore,
development of a business case for this project is very much important.
3.3 Change Control Management
If it is found that the project is not leading towards commercial and economical
success then based on the objectives proper additional changes along with the components
are needed to be incorporated (Bilgihan and Bujisic 2015). Besides budget another thing that
is needed to be developed by the project manager is the change control management.
4. Schedule Management
4.1 Milestones
 Completion of the Charter Documentation
 Completion of the planning phase
 Completing the writing
 Final Documentation
4.2 Project Schedule
Task Name Duration Start Finish
Writing a book 97 days Wed 7/4/18 Thu 11/15/18
Initiation phase 12 days Wed 7/4/18 Thu 7/19/18
Development of business case 4 days Wed 7/4/18 Mon 7/9/18
Undertaking feasibility study 3 days Tue 7/10/18 Thu 7/12/18
Establishing charter 5 days Fri 7/13/18 Thu 7/19/18
Planning phase 16 days Fri 7/13/18 Fri 8/3/18
Deciding about the topic 5 days Fri 7/13/18 Thu 7/19/18
Setting proper word count goal 6 days Fri 7/20/18 Fri 7/27/18
Setting time for working on the
book 5 days Mon 7/30/18 Fri 8/3/18
Execution phase 58 days Mon 7/30/18 Wed 10/17/18

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Setting a total word count 6 days Mon 7/30/18 Mon 8/6/18
Giving yourself weekly deadlines 7 days Tue 8/7/18 Wed 8/15/18
Completing writing 45 days Thu 8/16/18 Wed 10/17/18
Completion phase 21 days Thu
10/18/18 Thu 11/15/18
Commit to shipping 8 days Thu 10/18/18 Mon 10/29/18
Embrace failure 8 days Tue 11/6/18 Thu 11/15/18
Modifying the Content 4 days Tue 10/30/18 Fri 11/2/18
Final Documentation 5 days Tue 10/30/18 Mon 11/5/18
Dependencies: The project schedule dependencies are an analysis of predecessors
and successors and it have been shown below,
Task Name Predecessors Successors
Writing a book
Initiation phase
Development of business case 4,3
Undertaking feasibility study 2 7
Establishing charter 2 6
Planning phase
Deciding about the topic 4 12,8
Setting proper word count goal 3 16,10
Setting time for working on the
book 6 11
Execution phase
Setting a total word count 7 14
Giving yourself weekly deadlines 8 15
Completing writing 6 17
Completion phase
Commit to shipping 10 17

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Embrace failure 11 17
Modifying the Content 7 17
Final Documentation 12,14,15,16
5. Cost Budget Management
The project cost budget management would be done based on the calculation of the
expenses on the project activities. The cost management of the project is identified by the
help of project phases and the expenses accrued for that period. The budget management is
shown below,
WBS Task Name Cost
0 Writing a book $1,250.00
1 Initiation phase $500.00
1.1 Development of business case $150.00
1.2 Undertaking feasibility study $250.00
1.3 Establishing charter $100.00
2 Planning phase $85.00
2.1 Deciding about the topic $50.00
2.2 Setting proper word count goal $25.00
2.3 Setting time for working on the book $10.00
3 Execution phase $215.00
3.1 Setting a total word count $10.00
3.2 Giving yourself weekly deadlines $15.00
3.3 Completing writing $190.00
4 Completion phase $450.00
4.1 Commit to shipping $200.00
4.2 Embrace failure $50.00

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4.3 Modifying the Content $50.00
4.4 Final Documentation $150.00
The time phased budget for the project is also shown below,
July 2018 August 2018 September 2018 October 2018
$0.00
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
$700.00
$800.00
$0.00
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$1,400.00
$697.47
$334.97
$187.56
$30.00
$697.48
$1,032.44
$1,220.00 $1,250.00
Cost Cumulative Cost
6. Quality Management
Quality Management forms the details of a project in such a way so that it becomes
aligned with the standards of the client (Amrollahi, Ghapanchi and Talaei-Khoei 2014). The
quality documentation formed in the planning phase must be executed in the next execution
period. For writing any book it is the responsibility of the project manager and the project
team members to maintain contact with publishing houses also who might sincerely and
sensibly help the authors to sale their books.
7. Human Resource Management
The most important tool that is widely used by the project manager is a stakeholder
management strategy (Kendrick 2015). Stakeholders and consumers are the most valuable

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resources for any business thus an accurate stakeholder management strategy should have to
be prepared by the business professional.
7.1 Stakeholder register
Stakeholder
Name Document Name
Document
Format
Contact
Person
Due
Date
Contact Information
Josh Lee Project Charter Report
Project
Manager
12/08/
18
+41-XXXX-XXXX
lee.josh@*****mail.c
om
Amanda
Jones Design Template Template
IT
Engineer
18/08/
18
+41-XXXX-XXXX
amanda_jones@****
*mail.com
Christie
Nicolson
Resource Management
Document Template
HR
manager
25/08/
18
+41-XXXX-XXXX
nicol.christie@*****
mail.com
Laurie Keith Project Charter Report
Project
Manager
26/08/
18
+41-XXXX-XXXX
keith.lauire@*****m
ail.com
7.2 Stakeholder Management Strategy
Writer Analyst Marketing
Manager
Organization not applicable not applicable not applicable
Role on project To complete the book
writing and publish it
within estimated time
To give proper support
social and environmental
support while developing
the project
To take all
necessary actions
while launching
the book
Unique facts
about
stakeholder
Internal Internal External
Level of interest High Low High
Level of
influence
High High Low
Suggestions on
managing
Determining the
expectation of the
Long term sustainable
continuous management
In this activity the
managers should

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relationships consumers and based
on that strategies will
be developed
strategies for the
stakeholders are
developed.
identify the
stakeholders
8. Communication Management
8.1 Communication
Project communication management include different processes those require
ensuring timely as well as appropriate planning, gathering, creation, distribution, storing,
retrieval, control, monitoring etc. Communication is not important in the planning phase but
also in control phase the importance of communication is very much significant. Most of the
times of the project managers are spent communicating with their project stakeholders and
team members (Liberatore 2016). Accurate communication can establish a bridge like
connection between the project head and the stakeholders. The cultural and organizational
background of the stakeholders varies from each other thus the members and the project
manager should use a standard communication approach while communicating with each
other (Goetsch and Davis 2014). While managing any project the three process follows are
plan communication management, manage communication and control communication.
8.2 Importance of Communication
The importance of communication process is elaborated below:
Help to manage the project implementation: In order to accomplish the project
within estimated time and cost proper control over the project is very important. Therefore,
Team building: Effective communication helps to build project team which causes
improved productivity (Ghosal et al. 2014). In addition to this the functional and operational
activities also become much smoother.

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Build employee morale: Effective communication develops the employee morale in
the control period so that they can play prominent role to improve relationship.
Reduce internal conflict: The project objectives will become clearer to the project
manager and team members at the same time the intra-organizational and inter-organizational
conflict will also be reduced (Kerzner 2013). The team members will be able to deliver an
error free progress report.
Increases creativity: The overall productivity from the project developer’s end will
also increase. With effective communication the creative ideas of the project team members
will improve. The collective ideas and creativity will deliberately improve the change
management program of the projects.

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9. Risk Management
The risk management can be done by the help of development of risk priority matrix
and using it for developing the risk mitigation strategies,
Risk ID 1 2 3
Author Planner Budgeter Quality Analyst
Date Registered 14.08.18 26.08.18 08.09.18
Risk Category Schedule Financial Performance
Descriptio
n
Cause Technical Issues Error in planning the
project resource
requirements
Unable to search for
authentic data
Event Delay in Completion
of activities
Shortage of Budget for
the project
Lack of information in
developing the project
budget
Effect Performance Issues More Resource
Requirement
Client Rejects the
project
Impact Inherent 4 3 5
Residua
l
3 2 4
Probability Inherent 2 4 3
Residua
l
1 3 2
Expected
Value
Inherent 8 12 15
Residua
l
3 6 8
Proximity Within Stage Within project Imminent

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Risk Response
Categories
Accept Reduce Avoid
Risk Response Delay in project
Completion should be
accepted
Provisional Budget
should be allocated
Hire an expert for
managing the project
quality
Risk Status Active Closed Closed
Risk Owner Planner Budgeter Quality Analyst
Risk Actionee Project Manager Client Writer

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10. Issue Management
For measuring the project issue control to meet the goal and objectives, the project
control analysis act as an important activity. The comparison between the actual and target
can be measured simultaneously. The project issue management details are supported by
corporate management information regarding the corporate objectives (Kendrick 2015). In
order to bring coordination among the systematic decisions goal relevant data are to be
gathered and analyzed by the project manager and the team members. Thus, it can be said
that the aim of the issue control process include early earning, time orientation, decision
making, employee information division and segmentation planning etc.
11. Procurement Management
The project manager and the team members of the project are required to be followed
this project schedule for the successful completion of the writing a book project. This is a
four phased project comprises of project initiation, planning, execution and closure.
According to Liberatore (2016), the developed project plan the total time estimated for the
project is 102 days. It means that, if all the measures are properly considered then the project
will be completed within 102 days. It is necessary to complete the project within time to
balance the project cost line or avoid cost overrun. The procurement management would be
done with the stakeholders for easing the development of the contract management and
evaluation (Garton and McCulloch 2012). The various negotiation documents like design and
build, cost plus incentive, and fixed cost method for forming the procurement document with
the suppliers and contractors.
12. Compliance Related Planning
The compliance related planning involve the following steps,
Step 1: Development of Compliance Plan

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Step 2: Review of the Compliance Plan
Step 3: Execution of the Compliance Plan
Step 4: Monitoring the outcomes
Step 5: Modification of the Implementation
Part 2: Planning
2.1 Work breakdown structure
Project planning is the second phase of writing a book project. All the phases of
project development are interrelated to each other which imply that, the output of one phase
acts as the input of the very next phase. Thus, if any such issue occurs with any of the project
development phase then the entire project will be a failure. In order to minimize the load of
the work from the team members of the project it is very much necessary to divide the entire
task in small phases by the project manager. For each task different resources are allotted and
these allotments are done based on their skills and knowledge. It is the role of the project
manager to make sure that the work is being doing effectively by the project team members.
A work Breakdown Structure (WBS) is created by the project manager so that the project
writing a book can be completed successfully.
Writing a book
Initiation phase
Development of
business case
Undertaking
feasiability study
Estabilishing charter
Planning phase
Deciding about the
topic
Setting proper word
count goal
Setting time for
working on the book
Execution phase
Setting a total word
count
Giving yourself
weekly deadlines
Completing writing
Completion phase
Commit to shipping
Embrace failure
Modifying the
Content
Final Documentation

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Part 3: Execution
Proper stakeholder management and managerial strategies are to be followed by the
project manager and project team members for the successful accomplishment of this specific
project. The most important tool that is widely used by the project manager is a stakeholder
management strategy. Stakeholders and consumers are the most valuable resources for any
business thus an accurate stakeholder management strategy should have to be prepared by the
business professional.
3.1 Stakeholder register and their management strategy
It is the responsibility of the project manager and the project team members to
identify the associate stakeholders, determining their expectation and requirements as well.
For the successful completion of this project also accurate stakeholders register is needed to
be prepared. The details of the stakeholder management plan are illustrated in the below
section.
Stakeholder
Name Document Name
Document
Format
Contact
Person
Due
Date
Josh Lee Project Charter Report
Project
Manager 12/08/18
Amanda Jones Design Template Template IT Engineer
12/08/18
Christie Nicolson
Resource Management
Document Template HR manager
12/08/18
Laurie Keith Project Charter Report
Project
Manager
12/08/18
3.2 Stakeholder Management Strategy
The goal of this section is to design a useful project framework to understand and
satisfy the stakeholders. If the stakeholders are being satisfied then the publishing house and
the author both will gain huge commercial revenue. For successful communication and

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influencing the stakeholders many techniques are available among them the most suitable one
has to be nominated. Besides the stakeholder management a risk management is another tool
that is widely used by the project team members for identifying the issues and developing the
relevant management strategies.
Stakeholder 1 Stakeholder 2 Stakeholder 3
Organization NA NA NA
Role on project To complete the book
writing and publish it
within estimated time
To give proper support
social and environmental
support while developing
the project
To take all
necessary actions
while launching
the book
Unique facts
about
stakeholder
Internal Internal External
Level of interest High Low High
Level of
influence
High High Low
Suggestions on
managing
relationships
Determining the
expectation of the
consumers and based
on that strategies will
be developed
Long term sustainable
continuous management
strategies for the
stakeholders are
developed.
In this activity the
managers should
identify the
stakeholders
4. Project Communication, Management, and Controlling
4.1 Communication
Project communication management include different processes those require
ensuring timely as well as appropriate planning, gathering, creation, distribution, storing,
retrieval, control, monitoring etc. While managing any project the three process follows are
plan communication management, manage communication and control communication.
Benefits of Communication Drawbacks of Communication
Help to manage the project implementation: In order
to accomplish the project within estimated time and cost
Time Consuming-Dependent: The
communication exhausts time and is

4PROJECT MANAGEMENT
proper control over the project is very important.
Build employee morale: Effective communication
develops the employee morale in the control period so
that they can play prominent role to improve
relationship.
Reduce internal conflict: The project objectives will
become clearer to the project manager and team
members at the same time the intra-organizational and
inter-organizational conflict will also be reduced.
Increases creativity: The overall productivity from the
project developer’s end will also increase.
Team building: Effective communication helps to build
project team which causes improved productivity.
dependent on the time taken for
communication.
Requires Experience: The
communication medium selected would be
dependent on the experience of the person
taking part in communication
However, the benefits of the communication surpass the drawback of it.
Communication is not important in the planning phase but also in control phase the
importance of communication is very much significant. Most of the times of the project
managers are spent communicating with their project stakeholders and team members.
Accurate communication can establish a bridge like connection between the project head and
the stakeholders.
5. Lesson Learnt Report
Prepared by: <Please fill> Date: <7/4/2018-11/22/2018>

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Project Name: Writing a Book
Project Sponsor: <Please fill>
Project Manager: <Please fill>
Project Dates: <7/4/2018-11/22/2018>
Final Budget: Total budget of the project is $23,248
1. Did the project meet scope, time, and cost goals?
It is learned that if proper project details are deployed and accommodated within
the necessary sectors then the project manager will be able to complete any project within
estimated budget and time. For this specific project the time, cost and scope that were
estimated at the early stage have meet the objectives at the end of the project completion
phase.
2. What was the success criteria listed in the project scope statement?
 Proper decision making for managing changes
 Accurate schedule with an achievable delivery dates
 Lesser scope creep
 Effective coordination with subcontractors and suppliers
 Effective project control and progress over communication
 Availability of proper resources
3. Reflect on whether or not you met the project success criteria.
I think that the project budget, scope and time that has been estimated for the
“writing a book” project has meet the project objectives and goal as well. In addition to
this it has also meet the project success criteria considering the project resources,
effective communication, stakeholder management plan, subcontractors and suppliers as
well. Apart from this, the early start, early finish, late start and late finish time details are
also considered for this specific project. I think there is no such difference between the p
actual project expense and the planned project expense. Proper availability of the
resources is other useful thing that helps me to meet the project success criteria
accordingly.
4. In terms of managing the project, what were the main lessons your team learned?
While managing project the main thing that I think both the project manager and
the project team members needs to keep in mind is communication strategy. In
proper communication strategy is being followed by the project team members
then knowledge and skill sharing among the team members, intra organizational
conflict related issues will be resolved.

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5. Describe one example of what went right on this project.
Support from the project team members is the main example for this project
which is implied a correct thing during the development of the project.
6. Describe one example of what went wrong on this project.
I think that time is the wrong thing which interrupted the project details.
7. What will you do differently on the next project based on your experience
working on this project?
From the experiences gained from this specific project for the very next project I
think the main thing on which I will focus is the project goal specification and project
objectives. At the initial phase I will set the project gaol and based on the knowledge and
skills I will hire and form the project team. It is expected of these things are done
properly the I will be able to meet the project objectives within estimated time and
budget.

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