Planning and Management in Workplace

Planning and
Management in
workplace

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
Task 2 - Report................................................................................................................................3
Project management tools & techniques covered in the module for managing a project............3
Tools & demonstrate the ability to plan & implement project within workplace.......................5
Describe the organization of this work, drawing upon range of recognized project tools &
techniques....................................................................................................................................6
Project plans is communicated with appropriate stakeholders....................................................7
Report on the findings of the project, with appropriate monitoring & evaluative tools used to
draw down on project successes & future learning.....................................................................7
Reflect on your own project management abilities with this project, drawing out
recommendation for future........................................................................................................19
CONCLUSION..............................................................................................................................20
REFERENCES..............................................................................................................................21
Appendix........................................................................................................................................23
Appendix 1 – Gantt chart...............................................................................................................23
Appendix 2 – Survey (Questionnaire)...........................................................................................24
Appendix 3 – Risk Assessment.....................................................................................................26
Appendix 4 – Stakeholder Analysis..............................................................................................27
Appendix 5 – Quad Chart..............................................................................................................28

INTRODUCTION
As per the modern time, planning & management are required for each & every person in
order to obtain specific goals. Basically planning refers as a process that incorporated with
analytical thinking & various operational activities to obtain most appropriate outcomes.
Through specific applications of management, planning can be executed in a right manner
(Azhar, 2017). Both planning & management are playing a remarkable role in the development
of the enterprises & provide long term sustainability rate. The main concern of this report is to
researching the needs of BAME & Female led enterprises & also maintain all the consideration
which can helpful in monitoring & evaluating of the specific project. This report will discuss
various tools & techniques which can provide best efforts in project management. For the project
management some appropriate tools consider like Quad chart, Gantt chart, risk assessment,
stakeholders analyze and also conduct survey to identify the specific finding about the BAME &
female entrepreneurs.
MAIN BODY
Task 2 - Report
Project management tools & techniques covered in the module for managing a project
In order to make successful project , the contribution of various project management tools is
more which can help to managing project in a right manner. The main motive of this project is to
analyze the BAME & Female led enterprises & also determine the BAME community can start
their business & monitoring it in an effective manner (Stern, 2020). There are many tools &
techniques are utilized for managing this research project which are discussed below - Gantt chart - Gantt chat is considered as the bar chart which determine project in a
particular schedule. Through this chart all the research project activities are formed in a
specific manner as per the time period. With the help of this chat all the activities related
with BAME & Female led enterprises research project diversity in a specific manner.
This project decided in to various activities like Quad chat, stakeholders analysis,
meeting with Dylan, WBS, design survey, risk analysis, monitoring & evaluating are
scheduled in a systematic way and completed all the activities as per the specific time

period. All the activities demonstrate the dependency relationship between each other &
maintain the schedule status this is contained as the main benefit of Gantt chat tool.
Through Gantt chart all the activities performed in a right way on a given time period.
Without Gantt chart tool, it is not possible to achieve to maintain all the activities
effectively (Bell, 2019). The Gantt chat of this project attached in Appendix 1.
 Survey - To complete the project successfully and get most desirable outcomes, survey
tools is used which identified various aspects related to this project. A well framed
questionnaire filled by the 7 respondents and all the responses provide most appropriate
results which can help full to manage the project appropriately. There are 12 questions
asked by the researcher related to the BAME & Female led enterprises. With the help of
this tool, researcher effectively determined the point of views of the people (Chreim and
et. al., 2018). Without survey tool, it is difficult to analyze the opinion and thinking of the
people in context of BAME & female business & entrepreneurs. Questionnaire of this
project given in appendix 2.
 Risk Assessment - This project management technique is helpful to determine the
uncertainty of risk so that project can be complete in a smooth way. In this research
project , researcher conducted risk assessment process which can eliminate the hazard &
also control the risk (Rumeser and Emsley, 2018). There are certain risk identified in this
project like lack of engagement with team members, entrepreneurs are not completing the
questionnaire, completing the task on time, internal, external, time & quality risk also
considered by the researcher. Without risk assessment, it is critical to analysed the risk
factors & manage the risk in a right way. Risk assessment chat attached in appendix 3.
 Stakeholder Analysis - This analysis is contained the systematic process which
determine the potential changes. This technique is helpful to address the interest of
stakeholders in context of project plan , policy with an appropriate actions. It is identified
that there is involved of various stakeholders such as BAME / Female entrepreneurs ,
team, UWTSD business support , government & module lecturer. This analysis is done
on the basis of stakeholders prospective & appropriate action which determined by them.
All these stakeholders provide their best contribution in project management & through
this analysis all specific prospective of the stakeholders & action analysed which are
beneficial for the project outcome (Davis, 2020). Without this technique, it is discussed

to address the involvement of stakeholders in project. Stakeholder analysis table attached
in appendix 4.
Tools & demonstrate the ability to plan & implement project within workplace
In order to maintain project, project life cycle tool is used which can helpful to demonstrate
the ability to plan & also successful implementing the project. There are five phases are involved
in project life cycle which systematically address the requirements of the project & also manage
all the activities in an appropriate manner (Robbins, 2019). The critical analysis related to all five
phases as per this research project are given below -
Project Life Cycle
 Initiating Process - This is first phase of this cycle which demonstrate that need of the
project. Through Quad chat, all the activities divided in to four categories like purpose of
the project, stakeholders, desired end results & measure the success. In purpose, specific
aims & objectives formulated which determined the need of BAME entrepreneurs and
how to provide them support (dos Muchangos, Tokai and Hanashima, 2017). At this
initial stage of this project, all the requirements of the project addressed which helped to
maintain the smooth running of this project. Planning process - This phase is play a prominent part in the development of the
project. For specific planning process, Stakeholders analysis tool is used which
demonstrate the appropriate planning of all the stakeholders so that project objectives
completed in an effective manner. Stakeholder prospective & their action are discussed
involved in planning process which are beneficial for the successful completion of this
project. This planning process is beneficial to analyze the engagement of the stakeholders
in the project so that all the working task manage properly. Lack of planning lead the
adverse outcomes which create barriers in execution of the project.
 Executing Process - This phase demonstrate the proper execution of the project so that
all the activities can be performed correctly. Gantt chat tool used for the executing
process. Through Gantt chat , all the diversified activities of schedule in a systematic
way & it this tool helped to finished all the framed activities in a right time period. Gantt
Chart contained various benefits like finish all the activities on time, maintain relevancy
of the information, created specific dependency among all the activities (Redlein, 2020).

Without this tool , the execution of the project is critical because the proper coordination with all
activities not maintain systematically then it became difficult to finish the project activities on
time.
 Monitoring & Controlling Process - This process is essential to control the project
working. Iron triangle tool used to maintain the monitoring & controlling process of this
project. This tool contained three factors like scope, schedule & resources. All these three
factors helped to monitor all the activities of the project. Risk assessment tool also
utilized by the researcher to identified the uncertainty of the risk. Risk assessment helped
a lot to eliminate the internal & external risk factors. Without these tools , researcher
cannot properly monitor & control all the project activities (Fleming, 2020). (Galli,
2018).
 Closing Process - This is considered as the last phase of the project life cycle , which
determined the appropriate finding of the project. To complete this process, survey was
conducted & an appropriate interpretation provided. through the survey , most desirable
outcomes developed. Closing process successful completed after outcomes developed
which can helped to framed the specific conclusion of the project (Othman, 2019).
Describe the organization of this work, drawing upon range of recognized project tools &
techniques
As per this project , BAME / Female led enterprises are determined and it is analysed that
UK's largest enterprises are still failing to enhance their ethics diversity on the higher level. As
per the BAME enterprises and their members are trying to maintain business in ethical form.
The number of BAME board members in both form executive or non executive that declined
from 9 percentage in 2018 to 7.4 percentage in the year 2019. To conduct the research on BAME
and Female led enterprises, researcher used various tools & techniques which helped to managed
all the research activities in a right way (Jutlla and Raghavan, 2017). There are some specific
tools & techniques are utilized like survey techniques, Quad chat, Gantt chat & many more. For
survey technique, questionnaires are distributed and researcher founded responses from the seven
respondents. All these seven respondents are Jaly Begum, Begum, Chic hair design, Sheikh
Ahmed, Marian, Spice Cube etc. All these respondents shared their prospective with the
researcher and also provide their participation to obtain the most appropriate outcomes for this