Project Management

This project report focuses on the management of a refurbishment project for teaching rooms and computing labs at a London university. It covers project initiation, risk assessment, planning, and implementation using PRINCE2 methodology. The report analyzes key stakeholders, budget planning, and the importance of risk management in achieving project objectives.

Project
Management

Executive Summary
This will also help to take the better envelop mental growth. Further project will be going
through from budgeting tools and techniques. Besides, it also including new major goals and
taking risk register analysis. Under which all important aspects will take into action. Main
objective of this project is that to promote the teaching tools and techniques to enhance the
education environment in the London university classrooms. Project manager required to go
through from different challenges and risk in order to get the good output results.

Table of Contents
INTRODUCTION ..........................................................................................................................1
TASK 1- PROJECT INITIATION DOCUMENT .........................................................................1
Objectives....................................................................................................................................1
Key staff and stakeholder’s analysis table..................................................................................3
TASK 2-RISK REGISTER ............................................................................................................4
2........................................................................................................................................................7
TASK 3-PROJECT PLAN..............................................................................................................7
Work Breakdown structure.........................................................................................................9
Gantt Chart................................................................................................................................10
........................................................................................................................................................10
TASK 4-REPORT TO PROJECT SPONSOR .............................................................................10
Importance of risk management for the project........................................................................10
Effectiveness of prince 2 methodology.....................................................................................11
CONCLUSION .............................................................................................................................11
REFERENCES .............................................................................................................................12

INTRODUCTION
Project management is the planning, controlling, staffing and designing in order to fulfill
the project’s objectives and goals. This helps to make sure the implemented nature of growth and
better productive outcomes. Such as present project will be based on QA Higher education that
will planning to refurbishment of its teaching rooms and implementing computing labs in
London Campus. This will also help to take the better envelop mental growth. Further, project
will be going through from budgeting tools and techniques. Besides, it is also including new
major goals and taking risk register analysis. Under which all important aspects will take into
action.
TASK 1- PROJECT INITIATION DOCUMENT
Objectives
The project initiation is significant step that helps to provide foundation for the business
task. It specifies why the project is important and what they delivered, when it will be delivered
and how. Present project is based on QA Higher Education that is planning for full refurbishment
of its teaching rooms and enhancing the computing labs in London campus and Birmingham
Campus (Binder, 2016). It helps to make the proper arrangement for students and staff members
as well. Project outcomes have given new learning environment and better accessibility of the
latest technology that support their studies and teaching. Further, it will comply with new
hardware, software and all necessary peripherals and improvement to IT supports desk, it also
includes a local IT supports representative to be placed permanently in the London Campus. This
project has been started in August and end in September’ 2018 (Boud, Cohen and Sampson, eds.,
2014). Main objective of this project is to promote the teaching tools and techniques to enhance
the education environment in London university classrooms. Project manager is required to go
through from different challenges and risks in order to get the good output results.
Project Charter
Project Title
Project
Description
Project has been based on the managing task oriented process. It helps to
create new technological environment in order to manage productivity level of
teaching task.
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Project
Manager
Tim Watson Date Approval 12/04/18
Project Sponsor Managing Director Signature
Business Case Expected Objectives
Business case is all about the QA Higher
Education. That will planning to refurbishment
of its teaching rooms and computing labs in the
London Campus. They want to create excellent
learning environment (Fleming and
Koppelman, 2016). This project will be takes
hardware, software and network infrastructure
as appropriate as well as classroom
refurbishment. Overall, it helps to bring the
new opportunities and growth. This project has
to be completed with full furnished tools and
techniques according to 21st century which
includes better objective goals. They are
planning to refurbish the infrastructure and
facilities for staff and students (Harrison and
Lock, 2017).
Expected Objectives are generating the content
oriented process that will help to make the goal
adjusted performance. Expected outcomes of
the project is that to implement proper effective
product outcomes. As per the project planning
and growth. Technology equipment and better
objective goals. This project will take advanced
approach in order to meet the needs of the
organisational goals (Heagney, 2016). Overall,
it makes a positive impact on the behaviour of
overall project management.
 Take the best approachable techniques
and methods
 Make effective planning according to
needs and wants. Overall, it brings new
opportunity and growth.
 Controlling the project management
planning and tools
Key Team Members Milestones
Name Role Key
Milestones
Start Date End Date
Tim Cook Supervisor Starting
project
12/04/2018 20/09/2018
Herry Services Engineers Business
Requirement
16/04/2018 30/04/2018
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Jennifer Information and
Technology Expert
Design 01/05/2018 25/05/2018
Joy The Architect Development 17/04/2018 29/06/2018
Chasal Financial Advisor Testing 1/08/2018 31/08/2018
Melinda Decorators Deployment 20/09/2018
Key staff and stakeholders analysis table
Stakeholder analysis is process of analyzing actual needs and resolving better techniques
and growth. Overall, it brings new approach and tools for making better growth of channel. It is
process of effective decision making approach that makes positive environment at workplace
(JOSEPH. PHILLIPS, CBAP and PMP, 2018). It brings new opportunities and better generating
goals that help to take the approachable target goals. There are different stakeholders in project
management that might affect the overall environment of company.
Stakeholder Priorities Interest
Project leader High 2
Senior management High 1
Project testers Medium 3
Financial advisory High 4
Project user group High 2
Project engineers High 1
Project Sponsor High 2
Project supervisor Medium 3
Stakeholder Analysis
Project leader: Project leader is influential role model that holds managing activities of
the overall process. It brings new effective challenging activities. Task leader might be project
manager that carries out all its activities and discover the distinction and implement all duties
and roles of individuals (Kerzner and Kerzner, 2017). It also helps to make the better
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environmental growth and channel. It brings new effective channel of distribution and
contribution according to needs and wants.
Senior management: Senior management staff is the foremost senior and experienced
staff members that helps to create the well being matter of fact that helps project manager to
implement better all task oriented process. Overall, it brings all overall the fact that helps to
make better decision making approach.
Project sponsor: Project sponsor is individual person who is responsible for the program.
It is accountable for project delivers that agreed business benefits.
Projects engineers: Project engineers are the technical employees who take care of the
project all requirments related to hardware, software etc. This helps to make proper arrangements
and make better transforming process (Kerzner, 2017).
Budget Plan
Task Cost
Labour cost 100000
Training 50000
Equipment 250000
Electric technology 250000
Decoration charges 100000
Furniture 200000
IT Equipment 250000
Total £1200000
TASK 2-RISK REGISTER
Risk Register is the prince scatterplot used to risk management tool and to fulfill
regulatory compliance acting as a repository for all risks identified and includes additional
information about each risk (Leach, 2014).
Risk Nature OCCURRENCE Event Mitigation
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strategy
Resource Risk Resource risk is
the potential risk
factor in the
project process
that affect the
overall project
outcomes
(Nicholas and
Steyn, 2017).
Without having
proper resources,
project will not
have make good
impact on the
outcomes.
High Project manager
needs to make
better objective
and goals that
helps to use the
better resources
planning.
Absenteeism risk This risk are
related to human
resource or may
be the workers
that helps to keep
the project goals
accordingly.
Absenteeism risk
occurred late
services and slow
product outcomes
in the project
management.
This also helps to
make the proper
implementation.
Overall this
makes the
effective learning
goals (Nicholas
and Steyn, 2017.).
It gives better
challenging and
making good
things process.
Medium Absenteeism risk
needs to be
mitigate by
enhancing
motivation level
among employees
and workers.
Scope risk All over the
things and better
It is the long term
process that helps
Low Scope risk has
decreasing with
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growth making
task.
to take the best
approachable.
Task growing
performance
growth.
the help of the
best approachable
target goals.
Financial Risk This risk relates
to the funds or
capital that
makes the proper
implementing
process or
growth.
Overall, it brings
new matter of
fact. Besides, this
makes the better
respective and
growth
challenging
behavior
(Schwalbe, 2015).
All over the best
approaching task.
High In order to reduce
financial risk,
project manager
requires collecting
resources on the
behalf of
motivating the
things in proper
manner.
Technical Risk Technical risk
creates issues and
growth that
makes the proper
implementation
process.
Technical risk
associated
directly with the
knowledge base
being employed
and its technical
aspects including
such things
(Steyn and et.al.,
2016).
High Technical
equipment's needs
to be make perfect
and effective.
Supplier Risk Supplier risk is
the secondary
growth and more
challenging
This might be
creating low
productivity in
the nature of
Medium Suppliers relation
must be have in
good manner in
order to hold the
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behavior that
helps to create
new more
challenges.
growth. best approachable
target plans.
Stakeholders
Risk
Stakeholder risk
is the big
problem
generating risk
that makes the
best approaching
growth channel.
Stakeholder risk
might be creates
huge challenging
growth factor that
helps to make the
effective working
environment in
the project.
High Stakeholder need
to be satisfied and
happy.
Human resource
risk
Human resource
risk relates to the
risk with the
human resource
department that is
the essential
growth making
performance.
Without human
resource project
will not be
accomplished
(Turner, 2016).
High Employees and
workers are
always be happy
and motivated.
Decision making
Risk
Decision making
involves risk if in
case decision will
take into wrong
manner.
Without proper
decision making
approach. Project
has not very
much efficient
and productive.
High Decision must be
proper according
to needs.
Performance
Risk
Performance risk
is improper
implementing
process that
Performance risk
includes Which
includes matter of
fact and take
Moderate Work needs to
implemented in
proper effective
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makes the
effective source
planning
better objective
growth (Verzuh,
2015).
manner.
Type of Risk Risk Degree Risk Impact
Resource Risk 2 2
Absenteeism risk 2 2
Scope risk 2 3
Financial Risk 4 1
Technical Risk 3 4
Supplier Risk 2 2
Stakeholders Risk 5 5
Human resource risk 4 3
Decision making Risk 3 2
Performance Risk 1 2
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TASK 3-PROJECT PLAN
Gantt Chart
9

Network diagram
10

Work Breakdown structure
Gantt Chart
TASK 4-REPORT TO PROJECT SPONSOR
Importance of risk management for the project
Effective risk management will take care the needs of the organization in order to meet
the organization goals and objectives. Overall, it brings new better opportunity and growth in
order to meet the needs of the organization. Besides, it brings new better way to make effective
work targets and goal oriented target projects. Besides, it also helps to bring new way of learning
and goals. Effective risk analysis is the tools helps to identify the project strength, weaknesses,
opportunities and threats (Nicholas and Steyn, 2017.). This helps to planning for unexpected
events. This process ensures the project success and mitigate the risk factor. Present project
management has involves effective target marketing goals and make the better objective goals.
Successful project manager is the good recognizable risk management (Harrison and Lock,
2017). Risk management is helpful to make the proper planning success and helps with
preparation process.
Effectiveness of prince 2 methodology
It is the process based method which is very much effective for project management. It is
the de facto standard used by the UK government. That is widely recognized in the private sector
(PRINCE2 Methodology, 2018). According to Prince 2 methodology project should have
includes three factors that are given below:
 Organized and controlled start
 An organized and controlled middle
 Organized and controlled end
CONCLUSION
From the basis of above section it can be concluded that, project management will require
in the project process while making invention. This project brings new IT technological
classrooms for staff and students. That helps to make the best approachable task oriented
performance. Throughout the study it has been concludes that, it helps to make the proper
implementation process.
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REFERENCES
Books and Journals
Binder, J., 2016. Global project management: communication, collaboration and management
across borders. Routledge.
Boud, D., Cohen, R. and Sampson, J. eds., 2014. Peer learning in higher education: Learning
from and with each other. Routledge.
Fleming, Q. W. and Koppelman, J. M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt
Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley &
Sons.
JOSEPH. PHILLIPS, P. M. P., CBAP, I. and PMP, C., 2018. PMP PROJECT MANAGEMENT
PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.
Kerzner, H. and Kerzner, H. R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Leach, L. P., 2014. Critical chain project management. Artech House.
Martinelli, R. J. and Milosevic, D. Z., 2016. Project management toolbox: tools and techniques
for the practicing project manager. John Wiley & Sons.
Meredith, J. R. and et.al., 2016. Project management in practice. Wiley Global Education.
Nicholas, J. M. and Steyn, H., 2017. Project management for engineering, business and
technology. Taylor & Francis.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Steyn, H. and et.al., 2016. Project management: A multi-disciplinary approach. FPM Publishing.
Turner, R., 2016. Gower handbook of project management. Routledge.
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