Recording, Analyzing and Using HR Information | Activity

RUNNING HEAD: RECORDING, ANALYSING, AND USING HR
INFORMATION
RECORDING, ANALYSING AND USING HR INFORMATION
Name of the Student:
Name of the University:
Author’s Note:

RECORDING, ANALYSING, AND USING HR INFORMATION1
Activity 1
1.1) Two reasons why the organization needs to collect HR data
A business organization develops HR database for various reasons like sickness
management, employee performance management, appraisals of the employee, learning and
improvement of the employee, to fulfill legal requirements, and to maintain the personal
information (Qureshi et al. 2013).
Sickness management:
Due to the unapproved leaves of the sub-ordinate employee, the manager has to face
several problems like adequate extra cost. The record contains the reason for unapproved
leaves, the number of unapproved leaves. Whether the leaves are due to sickness is
mentioned in the HR database (Leatherbarrow and Fletcher 2014).
To manage the legal requirement:
To maintain the ‘Working Time Regulation 1998’, the organization has to collect data
(CIPD 2018). Worked hours of every individual employee must be recorded. Details
information about the payslip of every individual employee must be recorded by the
organization. At the time of requirement, this information will help the organization to prove
that this organization is following the ‘Minimum Wage Act 1998’.
1.2) Two types of data that are collected within the organization and how
each supports HR practices
An organization can collect various types of data which are training period, employee
performance review, absence reports, sickness and absence, vacation, maternity leave,
paternity leave, payroll, appraisals, promotions, success strategy, policy signature,
redundancy and health, and safety.

RECORDING, ANALYSING, AND USING HR INFORMATION2
Performance reviews:
The performance of the employee throughout the years is recorded and analyzed by
the manager or the team leader. Through the performance review, the manager identifies
areas, which are necessary for the improvement of the employee. Through performance
reviews, HR can identify the needs of every individual employee (Beevers and Rea 2016).
Absence report:
An accurate absence report will help HR to analyze the type of absence like
unapproved leaves, maternity leaves, fraternity leaves, and sick leave (Kingsmill 2003). By
granting the right amount to the employee, the HR can manage the culture of absence. HR
has to make sure that every employee gets job satisfaction.
2.1) Two methods of storing records and the benefits
Manually:
The HR can store the records manually, the traditional method. In this method, HR
has to maintain a paper file for every individual worker. The benefits of this method are the
HR will not have to face any kind of technical issue. Recording the data of the employee by
following the traditional method which is a manual method can be more accurate to keep
every detail of the employee (Khera and Gulati 2012).
Electronically:
The HR can record every detail of the employee by electrically, the modern procedure
of data storing. A high level of security can be maintained in this method. This method not
only saves money but also saves time on recording the data and searching the data. The
information can be updated easily.