Project Plan for SET Indigenous Committee at CQU University

This project plan focuses on hosting a program of cultural collaboration and engagement for the staff and students of CQU University to promote awareness about indigenous culture and understanding its value. The plan includes stakeholders, requirements management, scope, and schedule.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
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Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.

1 PROJECT DESCRIPTION
1.1 PROJECT DESCRIPTION AND BACKGROUND
The paper mainly reflects on the (SET) indigenous committee for providing proper
opportunities for cultural as well as respectful cooperation and engagement with the
people of Aboriginal and Torres strait Islander. The program of cultural engagement as
well as collaboration is undertaken by SET indigenous committee in order improve
knowledge of the CQU student and for raising awareness as well as understanding
among both the staffs as well as students in context to indigenous culture as well as
perspectives.
The project mainly focuses on hosting the program of cultural collaboration as well
as engagement for the staffs and students of CQU university for promoting awareness
about the indigenous culture as well as for understanding the value of indigenous
culture, languages as well as history of indigenous people. The SET indigenous
committee is mainly engaged for hosting the program so that students as well as staffs
of the university can able to understand the significance of the culture. The main
objective of the project is to promote the significance of indigenous culture among the
students who generally belong to other cultural background.
1.2 JUSTIFICATION
Output Outcome Benefits
To promote cultural
awareness within the
student and university
staffs.
The program of cultural
awareness was mainly
arranged by SET
indigenous committee for
reflecting the significance
of history, culture and
various languages of
indigenous people.
Furthermore, the program
that is related with cultural
awareness will be helpful
in developing proper
cultural mix within the
university which assists in
increasing unity staffs and
students of the University.
The students of the
university got interest
within the program of
indigenous awareness and
as a result they want to get
involved within the
program for knowing about
the history, languages and
culture of indigenous
people that is further
beneficial in enhancing
education development
within the university of
CQU.

2 STAKEHOLDERS
2.1 Key Stakeholder List
(6 Marks)
Stakeholder Category
(i.e.
Sponsor
/
Supplier
/ User)
Description of Interest Description of Influence
1 ALB business
consultancy
Sponsor The ALB business
consultancy is the
sponsor of the project
who mainly engages in
raising cultural
consciousness within
the students as well as
employees of the
university
(CliffordMcCalman,
Bainbridge & Tsey, 2015,
p. 90).
Appropriate amount of
fund is provided by the
sponsor so that the
training program can be
arranged successfully
and can be able to
accomplish the project
objectives.
2
Bambam Tagai
Cultural
faculty
The cultural faculty is
engaged with the
project so that they can
be able to provide
proper understanding as
well as knowledge to
the students as well as
staffs of the university
so that they can be
capable of knowing
about the culture,
history and languages
of indigenous culture
Both the students and
university staffs get
interested in the program
and as a result they
become eager to know
about the history,
languages as well as
culture of the indigenous
people (Bresnen, 2016, p.
328).
3 Lindy Tagai Team co-
ordinator
The team co-ordinator
generally creates team
for the participants who
will get engaged within
the project.
The team co-ordinator
must have proper
understanding as well as
knowledge about the
culture of the indigenous
people that they can be
able to promote the
program by reflecting its
importance before the
participants so that more
people become curious
for involving within the
project.
4 Ethan Watson Program
organizer
The program manager
is mainly responsible of
executing the
The cultural awareness
is generally raised among
the staffs as well as

indigenous program
successfully so that it
will be executed within
the expected budget
and time (Ridani et al.,
2015, p.111).
employees in order to
promote education in
context to indigenous
culture
5
SET indigenous
committee
Project
co-
ordinator
The project coordinator
who mainly engages in
coordinating the entire
indigenous project plays
an important role in
finishing the project
within the expected
deadline.
Proper co-ordination
within the project assists
participants to
successfully involve
within the project for
acquiring knowledge
about the culture of
indigenous people (Rose,
2013, p. 43)
6
Education
suppliers Pvt.
Ltd
Suppliers The suppliers are the
person who generally
supplies all the raw
materials as well as
other needed resources
that are required for
finishing the project
within the expected
budget and time (Svejvig
& Andersen, 2015, p.279).
They suppliers generally
provides all the
necessary resources that
are generally needed
including blackboards,
papers and more so that
the program can be
hoisted in time.
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
Stakeholders Engagement Assessment Matrix
Stakeholder Unaware Resistant Neutral Supportive Leading
1. Team
coordinator
2. Sponsor  
3. Project
coordinator

4.Program
organizer

5.Supplier 
6. Cultural
faculty

2.3 Stakeholder Communication (1 mark)
Communication method PULL or PUSH Justification
Meeting PULL The meeting is arranged to discuss about
the methods that are helpful in enhancing
the number of participants within the
project.
Video conference PUSH The project manager motivates the project

team members to work effectively for
making the program successful.
Email PUSH The team members are ordered to execute
the project within the expected deadline.
Presentation PULL The benefits as well as important of
indigenous program is discussed with the
staffs of the CQU university for making them
involved within the project.
3 REQUIREMENTS MANAGEMENT
(5 marks)
3.1.1 Traditional Owner/s of the land on which CQ University campuses are located (1
mark).
Describe which approach is most appropriate and provide a brief explanation justifying
your answer.
It is not proper to have one single project stakeholder who will generally takes the entire
responsibility of reflecting various lands of the traditional owners on which the campuses of the
college is present. This is generally die to the fact that it is not possible for one single person to
takes the entre responsibility of all the campuses successfully at one single time. Therefore, the
project stakeholders must be presented as the project land owners so that each of the individual
can be able to analyze or determine the conditions associated with the campus appropriately.
Proper time must be spent on collection of data as well as information and if an individual does not
spent proper time then it can analyzed that the procedure of data collection is not done in an
appropriate way (Walker, Schultz & Sonn, 2014, p. 196). Hence, one stakeholder must be selected
for one specific campus of the CQ University.
3.1.2 Opening statement style
State which of the two opening statement styles ‘Welcome to Country’ or
‘Acknowledgement of Country’ is appropriate for the campus leaders to use and provide a
brief explanation justifying your answer.
It is identified that “acknowledgement of country” is considered appropriate for the leaders
of the campus for utilizing as the opening statement of the program. However, the opening style by
mentioning welcome to country is not appropriate for the foreigners who came for studying in the
CQU university and this is because those people only wants to acknowledge by the names of their
country.
3.1.3 Requirements gathering for each event
State whether the suggestion of using the previous event program and desktop research
for the NAIDOC week events is an appropriate method of requirements gathering? Briefly
explain your answer.
It is identified that is not suitable method of requirement collecting because both the project
are different in context to the requirements as well as needs. Therefore, it is very much needed to
analyze the requirements of the project effectively and utilizes it for arranging that event. It is
necessary for the designer to change the idea of the event as per the project needs because if
same activities are utilized for both projects then there are chances of problem creation (Nasir et
al., 2016, p.357)
3.1.4 Requirements traceability
What document is used to track or ‘trace’ requirements throughout the project life cycle?

Central resource log database is useful in the cloud platform in order to trace the project
requirements within the entire project lifecycle. It is found that one the project related resources are
used, project site manager generally enters the server in order to update the database that is cloud
based (Truong, Paradies & Priest, 2014, p. 99)
3.1.5 Requirements prioritization process
. List the four components of the MoSCoW technique
The four different components of the MoSCoW techniques are as follows:
 Must have
 Could have
 Would have
 oS for making pronunciation easy
 Should have
4 SCOPE
4.1 WORK BREAKDOWN STRUCTURE
Figure 1: WBS
(Created by Author)
4.2 WBS DICTIONARY
Involving students and staffs of CQU
WBS ID 1.1.1
Description of work Involving students and staffs of CQU to hoist the program
on indigenous culture
Cost Estimate $1680.00
1.0 CQ University
NAIDOC Celebrations
1.3 Facilities1.2 Program1.1 Guests
Developing
knowledge on
indigenous
culture
Training
Creating content
for cultural
awareness
Indigenous
cultural
program
Arrangement for
the program
Involving
students and
staffs of CQU

Start and Finish Dates Start- 19-04-18
Finish 23-04-18
Arrangement for the program
WBS ID 1.1.2
Description of work Arranging the program of indigenous culture for
promoting cultural awareness among the students of CQU
university
Cost Estimate $4880.00
Start and Finish Dates Start: 30-04-18
Finish 02-05-2018
Indigenous cultural program
WBS ID 1.2.1
Description of work Indigenous cultural program is undertake n for raising
awareness among the people.
Cost Estimate $4920.00
Start and Finish Dates Start:10-5-18
Finish- 21-05-18
Creating content for cultural awareness
WBS ID 1.2.2
Description of work The program is undertaken for raising cultural awareness
Cost Estimate $4960
Start and Finish Dates Start:22-05-2018
Finish: 30-05-2018
Training
WBS ID 1.3.1
Description of work Training is arranged proper providing proper knowledge
Cost Estimate $5520
Start and Finish Dates Start-31-05-18
Finish-11-06-18
Developing knowledge on indigenous culture

WBS ID 1.3.2
Description of work Providing proper education and knowledge to the staffs
and students of CQU university
Cost Estimate $9920.00
Start and Finish Dates Start:12-06-18
Finish: 27-06-18
5 SCHEDULE (6 MARKS)
5.1 SCHEDULE
Involving students and staffs of CQU
Activity Description of work Start
Date
End
Date
Duration
(days)
1.1.1 Gathering information about indigenous culture
Thu
19-
04-
18
Thu
19-
04-
18
3 days
1.1.2 Announcing about the indigenous program
Tue
24-
04-
18
Tue
24-
04-
18
2 days
1.1.3 Insisting students and staffs to join the program
Thu
26-
04-
18
Thu
26-
04-
18
2 days
Arrangement for the program
Activity Description of work Start
Date
End
Date
Duration
(days)
1.2.1 Developing program
Fri
27-
04-
18
Tue
01-
05-
18
3 days
1.2.2 Identifying methods for raising cultural awareness
Wed
02-
05-
18
Thu
03-
05-
18
2 days
1.2.3 Conducting cultural awareness program
Fri
04-
05-
18
Tue
08-
05-
18
3 days
Indigenous cultural program
Activity Description of work Start
Date
End
Date
Duration
(days)
2.1.1 Developing groups
Thu
10-
05-
18
Fri
11-
05-
18
2 days
2.1.2 Providing proper details about the program
Mon
14-
05-
18
Wed
16-
05-
18
3 days
2.1.3 Reflecting importance of cultural content
Thu
17-
05-
18
Mon
21-
05-
18
3 days
Creating content for cultural awareness

Activity Description of work Start
Date
End
Date
Duration
(days)
2.2.1 Dividing people into teams
Tue
22-
05-
18
Wed
23-
05-
18
2 days
2.2.2 Utilizing different methods for communication
Thu
24-
05-
18
Mon
28-
05-
18
3 days
2.2.3 Updating information about cultural diversity
Tue
29-
05-
18
Training
Activity Description of work Start
Date
End
Date
Duration
(days)
3.1.1 Developing groups
Thu
31-
05-
18
Thu
31-
05-
18
1 day
3.1.2 Giving appropriate study materials
Fri
01-
06-
18
Wed
06-
06-
18
4 days
3.1.3 Arranging seminars
Thu
07-
06-
18
Mon
11-
06-
18
3 days
Developing knowledge on indigenous culture
Activity Description of work Start
Date
End
Date
Duration
(days)
3.2.1 Creating teams
Tue
12-
06-
18
Wed
13-
06-
18
2 days
3.2.2 Assigning study rooms
Thu
14-
06-
18
Wed
20-
06-
18
5 days
3.2.3 Providing details about indigenous culture
Thu
21-
06-
18
Wed
27-
06-
18
5 days
6 COST BASELINE (4 MARKS)
Weeks
WB
S id
Activity name 1 2 3 4 5 6 7 8 9 10
1.1.1 Gathering
information
about
indigenous
culture
$720
1.1.2 Announcing
about the
indigenous
program
$480
1.1.3 Insisting
students and $480

staffs to join
the program
1.2.1 Developing
program
$132
0
1.2.2 Identifying
methods for
raising cultural
awareness
$128
0
1.2.3 Conducting
cultural
awareness
program
$228
0
2.1.1 Developing
groups $1440
2.1.2 Providing
proper details
about the
program
$2040
2.1.3 Reflecting
importance of
cultural
content
$1440
2.2.1 Dividing
people into
teams
$1520
2.2.2 Utilizing
different
methods for
communicatio
n
$2160
2.2.3 Updating
information
about cultural
diversity
$1280
3.1.1 Developing
groups $480
3.1.2 Giving
appropriate
study
materials
$2880
3.1.3 Arranging
seminars $2160
3.2.1 Creating
teams $1520
3.2.2 Assigning
study rooms $3600
3.2.3 Providing
details about
indigenous
culture
$4800
Total weekly
cost
$120
0
$180
0
$356
0
$3480 $2960 $3440 $3360 $3680 $3600 $4800
Cumulative
cost
$120
0
$300
0
$656
0
$1004
0
$1300
0
$1644
0
$1980
0
$2348
0
$27,08
0
$31,88
0
7 RISKS
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy

Threat Lack of appropriate
knowledge
High High Mitigate For mitigating this issue, it is
quite essential to reflect the
significance of indigenous
culture among the students as
well as employees of the CQU
university so that their level of
interest in the program grows.
Threat Racism Medium Medium Avoid This type of risk can be avoided
by implementing proper rules
and regulations.
Opportunity Difficulty in tracking
project weekly
High high resolve Weekly tracking of project
helps in keeping proper track on
the project and thus helps the
project managers to sure that
the entire project will be finished
within the expected deadline.
8 TOLERENCES
.
Tolerance Specific Tolerance allowed
Tolerance specified for time 50 days
Tolerance specified for cost $31,880
9 LESSONS
Previous lessons learned Proposed activity to address
(in current project)
Work package which
activity will be added
Lesson
Previously there have been
problems with attendance of
students and staff at campus
events. Attendance was low when
students and staff perceived that
the event did not relate to them or
they had little interest in the event
theme.
The program was arranged in a
different way so that the staffs as
well as students of the university
will generate interest in the
project get involved within it. The
presentation for the program was
done on projector by reflecting
the necessary audio as well as
images. This technique is useful
and assists student to involve
within the project.
The activities that are added
include:
 Developing groups
 Giving appropriate study
materials
 Arranging seminars
Project Submission Approval
The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented within this document.
Signature: < Please Fill> Date: < Please Fill>
Print Name: < Please Fill>
Title: < Please Fill>
Organisation: [Consider who would have the authority to
approve the start of this project?]

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