Size and Scope of Conference and Banquet management

Conference and Banquet
management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 Size and Scope of banqueting and conference industry........................................................1
1.2 factors that have influenced its development........................................................................2
TASK 2............................................................................................................................................4
2.1 Strategic and operational issues participating in effective management in banquet and
conference...................................................................................................................................4
2.2 performance and quality techniques used in Conference and banqueting industry..............5
TASK 3............................................................................................................................................6
3.1 Different range of food production system and style and beverage services style in
banquet and conference...............................................................................................................6
3.2 Discuss Factors considered while organizing off-site banquet and conference....................6
3.3 Analyse the planning for banqueting and conferences event................................................7
4.1 Ergonomic considerations for banquet and Conference.......................................................8
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
United Kingdom is a developing country on the basis of conference and banquet industry.
In this industry, they have many scopes in banquet and conference sector in which they provide
services like large meeting hall, food services, event management, seminar space etc. This sector
will focus on their challenging tasks for growth and development as food, special equipment,
accommodation and environmental issues etc. This industry will plan a new strategy for
managing their operations effectively and efficiently. There are some operations that would be
managing by banquet and conference industry such as DBMS management, communication,
safety problem, performance, record system etc.
TASK 1
1.1 Size and Scope of banqueting and conference industry
This is very important for investor to invest their money in banquet and conference
industry because nowadays, in United Kingdom, this sector will enhance their business in
different areas like other countries. the organization is provided best services to their customer
because it is very fast growing industry and would be expanding their business activities. Scope
and size of banquet and conference depends upon some factors like owner of conference as well
as banquet industries. They will provide effective services to customers (Ruby, 2016). Banquet
industry provides special part hall, delicious food services, meeting rooms along with effective
services to their special guests. Conference sector provides seminar halls, meeting spaces and so
on.
UK is amongst the largest countries in the world and has strong economic powers to
conduct the biggest conference in world (Matsuo, Fukushima and Iwamoto, 2015). It can be said
that there are so many scope in banquet and conference industry. Service on plate is a developing
industry in United Kingdom and it will provide the best services to customer because it is very
fast growing company in world. There are many scopes such as they will support other
restaurants, cafe bars and so on. On the basis of research in UK, it was found that more than
46000 hotels exist and approximate 1300000 properties are present with 1.5 million people
involved in it. This will determine when there are various scopes in United Kingdom to establish
business in this sector.
The banquet and conference sector is developing industry and they will manage the event
in according to need of guest and size of industry as well the biggest space in meeting and
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conference hall at specific time period. The size of little conference is very small and only 500
people are participating on it. The medium conference is small size is approximate 700-100
people are participate. The big conference has 4000-6000 and it is continues process in running
at 4-5 days.
1.2 factors that have influenced its development
There are many factors that would influence the development in banquet and conference
sector. There are some factors described below:
 The growth and development is very important for environment in which that creating an
effective type of infrastructure. The development industry is mainly focused on their
structure because most of the people can be directly interact to organization because they
provide an effective area, space so on (Yi, 2017). Mostly industries are running because
of their attractive infrastructure that would be very helpful for growth and development.
This is very challenging issues faced in environmental factor.
 They provide an effective room facility to their customers and will maintain level of
customer satisfaction as well as impressive brand image within the market or industry. It
is important to maintain proper policies and designs of a room according to customer.
This is very important part of every organization to maintain their services in proper
manner. Most people get attracted to well design rooms.
 This is very important for banquet and conference industry to get a license through
government. The leading banquet and conference are required to maintain their image
and brand value in front of customer. Before the development of infrastructure, it is
necessary for owner to take license from the government. This is very essential part of
organization to establish their business effectively and efficiently.
The development industry should be follow the rules are regulations in proper ways. This is the
best way to follow all rules and regulations in industry (Dixit, 2017). This banquet and
conference industry will follow some specific laws. While hiring government authorised banquet
and conference hall, it is essential to acquire legal permission and license for hosting any kind of
event. It is important to consider various laws and regulations which are imposed by the
government.
 At the time of conference, there are lot of peoples are going to attend event in which they
traffic issues has been occurs and it is big issue to maintain crowd in proper way. It
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provides proper traffic management facility to customer. This is main factor for growth
and development in banquet and conference industry. The main objective to control the
people in an effectively.
 The social culture is important for development when this sector will identify perfect
place for develop infrastructure (Poti, Mendez, M.A and et.al 2016). This is very
important to understand the social culture and condition then according to requirement, it
will build a proper structure without harm for their social culture. Most of the peoples are
follows their traditional method and can not be change their life style so that it is
important to banquet sector to modified their development according to the peoples.
 There are various type of protocol follows by organization when they will follow some
laws like proper address, no sitting in anywhere, using flag etc. these are some important
factor to manage in banquet and conference industry.
 Serve on a plate industry is provides a free meals and offer many voucher uses for
promotion. They are promoting their product and services in market. It is also a part of
development to increasing their popularity in marketplace. This is the best way to
organization to increasing their brand value in market purpose and most of the peoples
are attracted to their special offer (Yeoman and McMahon-Beattie, 2015). In this way, the
new customer are attracted.
 In growth and development of each and every kind of industry the most influencing
factor or element is the economic condition of a country. The countries having low
economy a likely to be less developed as compare to nations with improved economic
conditions.
 It is important for organization having focus on a particular goals and targets. It will
determine the actual budgets of company. They will create an effective strategy planning
to increasing their productivity. This will help to organization to crating a specific budget
report to identify the total cost of industry.
 The organization is uses new technology that would be helpful for growth and
development because the time has change in which most of the people is using
technology. This is the best platform to determine requirement of people and then fulfil
the need of customers.
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TASK 2
2.1 Strategic and operational issues participating in effective management in banquet and
conference
The strategic and operational management is required for banquet and conference sector
to creating an effective management achieve their goals and targets. They are follows some
important strategy to control their business operations such as room allotment, price, Event
management, packaging and group meeting space activity etc. it is focus on their critical
challenging issues because it is important to updated on time to time. There are important
strategies and operational issues are involved as followings:
 Packaging and pricing- the pricing factor is important when the Event is managed by the
company to performing a proper function. In this way, they are promoting their product
in marketplace in effectively and efficiently (Peng and Wang, 2017). This industry will
give many offers in very best price so that the customer are interacted. This packaging is
also as a promoting their product and services in market.
 Booking Diary- it is a collection of data that would be store in the form of documentation
such as area, space, date, hall number, room number, number of people etc. it will
manage the conference running in days as well as arranging different Event venues for
each and every seminar (Oh, M and Kim, 2018). This details should be store in a booking
diary and it will maintain in proper way.
 Health and safety- Health and safety is important part of every employee manage their
rules and regulation. The organization provides many services to their employee
regarding policy, term and conditions, laws etc. it is very sensitive issue that would be
managing by the company (Cetin, Demirçiftçi, and Bilgihan, 2016). These laws are
important for every employee because they have own right to control their working
culture.
 Resource allocation- the resource is crucial part of firm to manage their resources in
proper way. It will be mange by the management because the productivity and
profitability both are depended upon their resource. Most of the organization are uses
many resource so that they will protect for future use.
 Communication factor- the communication factor is very important for organization
because they will build an effective relationship between employee and company.
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Therefore, it will share information and share their knowledge to other people. Most of
the work has to be done through communication. These factor is control by management.
It is involved in the conference and banquet sector to manage their communication factor
in very effectively and efficiently.
 Database management- DBMS is a collection of data that would store information or
detail of every employed managed by the management system. This is very important
factor participate in business activity (Senand Kaushik, 2016.). This is the best way to
arranging their database in proper way.
 Food production strategy- It is very important issues for every people because most of the
people are going to dinner such as restaurants, hotels, cafe. It is the best thing to improve
the quality of product in market. The banquet provides an effective services and many
options like Hot dog, Chicken lollipop, vegetable pasta etc.
2.2 performance and quality techniques used in Conference and banqueting industry
The banquet and conference sector is very fast growing industry in today's world. This
sector will depend upon the business performance and their operation. In this industry, Each and
every peoples are participating an important role for growth and development. The performance
of employee is main role for business activity because with the help of this skill, it is useful for
development. The banquet and conference sector was hire those people has a capability to
increasing their profitability in marketplace. The performance of banquet and conference should
be maintain by techniques as given below:
The techniques is known as PERT. These techniques is a very important for industry to
measure the performance of employee that would be managing e relationship between cost and
time. This whole process is managed by the project manager. These techniques will maintain the
relationship between the employee in which it evaluating the performance of employee as well as
measuring the performance of client. The industry should always analyse the performance of
client. The management should be handle the quality of product and performance in market
place. In this way, it is recovered the performance of employee and provide the facility to
maintain their management system in effectively and efficiently.
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TASK 3
3.1 Different range of food production system and style and beverage services style in banquet
and conference
There are different type of food production system uses in banquet and conference
industry as given below:
 Food and Beverage service- There are many beverages and food services are available
in market such as-
1. Russian Service style
2. Buffet Service style
3. French Service style
4. English Service style
For the banquet and conference industry are used different style is depended upon the basis of
their number of people, different profile guest, size, type etc. these factor will involve a various
food services in Event conferences. There are many people attending a seminar so that it is very
beneficial for organization to plan a pre-plated food services. This is very helpful to provide best
services to their guest therefore it saves so much time and cost at the time of conference.
 Food production system – food production system is divided into different methods are
given below:
1. Dry-heat cooking style
2. Cook-hill production method
3. traditional method
4. Moist-gest cooking method
5. cook freeze production method
These different method are useful in banquet industry to provide an affective quailty of food
services in market. The organization is selecting a method for production to provide variety of
food items.
3.2 Discuss Factors considered while organizing off-site banquet and conference
The off-site banquet and conference are various factor considered in Serve on a plate as
discuss given below:
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The most important thing is to be selecting an off-site venue for banquet and conference.
This venue will be select on the basis of budget of conference in which they are using a special
theme for special guest etc. this is very important for every Event and conference to choose a
right venue. It is mandatory part of every Event.
The second thing is that after selecting the venue and next move on to the organizer
maintain the arrangement in proper way. It will contract with other management agency to
provide an affective services such as managing the traffic and crowd, accommodation, time
management, emergencies, food services, time schedule etc.
They will manage the meeting room facility, provide food services as well as beverage services
when the meeting not started. It will manage all the services in effectively and efficiently. The
manager deals with the agencies to coordination between employee and management.
3.3 Analyse the planning for banqueting and conferences event
There are important key menu planning for banqueting and conference are given below:
 The Guest preferences- when the organizer are selecting an effective menu and
afterwards, they move to next level in which they are determines guest preferences. In
conference, there are various number of important guest available in which the organizer
is not reach their important guest preferences. The organize would be giving a priority to
their high profile people.
 Seasonal food services- the Event manager will provide a seasonal food on the time of
conferences. It is very important for organizer to manage the food item on the time of
events. They provide variety of items for peoples in very effective way.
 Event Schedule- it is important for organizer to fix schedule time according to their
eating time like assume that the breakfast menu is different from lunch and the event
manager is fixed a time for both lunch and dinner. This is the best way to planning
according to their conference or seminar.
 Comfortable area setup- they will provide a comfortable room set up for their important
guest. They should provide enough space to people can be relax and feel comfortable.
They provide combo packages like room services as well as food that make a good
impression in front of guest.
 Final proposal of food- The final proposal is very important for food because it is more
attractive to guest. The food quality is depended upon their presentation.
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 Provide Huge menu choice- they provide a huge number of choice for guest to choice
any type of food. They are not provided a fix food item but they are giving many options
for customer.
4.1 Ergonomic considerations for banquet and Conference
The Ergonomic considerations are given below in banquet and conference :
 Computer Skill- it is very important part of every organization to running a technology.
Nowadays, most of the peoples are using computer technology. This is very helpful for
employee to increasing their speed through modern techniques.
 Management Skill- this is very essential part of every business activity to manage the
whole work in effectively and efficiently. They will measure the performance of
employee and determine the mistake. Every organization is depended upon their
management system to hold their business operations and activity.
 Leadership Skill- the leader is very important role playing in organization because they
are helping to other member. Leadership quality to manage the work and control the
whole system
CONCLUSION
This report will identify the scope and size of banqueting and conference in which there
are different type of factors useful for business process and activity. There are some strategies
that would be helpful for growth and development. Conference and banqueting is a fast growing
company in United Kingdom that exploring their business in different countries. The organizer
should use different food production system for managing the whole business process. They have
uses modern technology to increasing the performance of employee.
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REFERENCES
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Association Research for Convention Management. In Advanced Applied Informatics
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rooms and auxiliary services: a spatial econometric approach. Current Issues in
Tourism, 21(5), pp.477-483.
Peng, M.C. and Wang, R.Y., 2017. Evaluating Wedding Banquet Halls Using a Novel Multiple-
Criteria Decision-Making Model. Advances in Management and Applied Economics, 7(5),
p.13.
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television industry. British food journal, 118(3), pp.588-602.
Poti, J.M., Mendez, M.A., Ng, S.W. and Popkin, B.M., 2016. Highly Processed and Ready-to-
Eat Packaged Food and Beverage Purchases Differ by Race/Ethnicity among US
Households–3. The Journal of nutrition, 146(9), pp.1722-1730.
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2016 Wildlife Restoration Celebrating Conservation Success and Facing Future
Challenges. Intermountain Journal of Sciences, 22(4), p.91.
Sen, K. and Kaushik, T., 2016. Recent innovative measures across different functions in the
Indian hospitality industry: A case study from Accor Hotels. Worldwide Hospitality and
Tourism Themes, 8(4), pp.481-489.
Yeoman, I. and McMahon-Beattie, U., 2015. The future of food tourism: The Star Trek
replicator and exclusivity. The Future of Food Tourism: Foodies, Experiences, Exclusivity,
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Yi, S., 2017, May. Featured banquet speaker-Dr. Soyeon Yi. In Radar Conference (RadarConf),
2017 IEEE (pp. 23-23). IEEE.
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